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2009 Olympic Congress Regulations Original text in…
Tags: composition, congress participants, copenhagen, languages, observers, olympic, proce, table of contents, virtual congress,Pages: 15
Language: english
Created: Wed Oct 10 09:54:40 2007
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2009 Olympic Congress Regulations
Original text in French
2009 Olympic Congress Regulations
Table of contents
Foreword ............................................................................................................. 3
1. General organisation ............................................................................................ 3
2. Themes and sub-themes ...................................................................................... 4
3. Composition of the Congress .............................................................................. 5
3.1. Congress participants ................................................................................................................. 5
3.2. Observers.................................................................................................................................... 5
4. The various stages of preparation for the 2009 Congress in Copenhagen ..... 6
4.1. Call for contributions ................................................................................................................... 7
4.2. The virtual Congress ................................................................................................................... 7
4.3. Congress contributions ............................................................................................................... 8
4.4. Summaries and recommendations ............................................................................................. 8
4.5. The final document of the Congress ........................................................................................... 8
4.6. The Olympic Congress in Copenhagen from 3 to 5 October 2009............................................. 9
4.7. Languages ................................................................................................................................ 12
4.8. Congress proceedings .............................................................................................................. 12
4.9. Follow-up to the Congress recommendations .......................................................................... 12
4.10. Key dates .................................................................................................................................. 13
5. Roles and responsibilities.................................................................................. 14
5.1. 2009 Congress Commission ..................................................................................................... 14
5.2. The 2009 Congress editorial committee ................................................................................... 14
5.3. The 2009 Congress secretariat................................................................................................. 15
2009 Olympic Congress Regulations
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Foreword
This is the reference document which governs all of the organisation of the Olympic Congress to be held
in Copenhagen (Denmark) from 3 to 5 October 2009.
1. General organisation
In accordance with the provisions of the Olympic Charter, the President of the International Olympic
Committee (IOC) has convened an Olympic Congress in Copenhagen from 3 to 5 October 2009.
The Congress is organised by the IOC, which delegates the preparation to the 2009 Congress
Commission, chaired by the IOC President. The IOC President also chairs the Olympic Congress itself.
Extract of the Olympic Charter
In force as from 1 September 2004, pp: 13-14
"[...] Rule 4: Olympic Congress*
The Olympic Congress gathers representatives of the constituents of the Olympic Movement, at
intervals determined by the IOC; it is convened by the IOC President; its role is consultative.
Bye-Law to Rule 4
1 The Olympic Congress is convened by the President, upon decision of the Session, and organised by
the IOC at a place and on a date determined by the Session. The President shall preside and determine
the procedure.
2 The Olympic Congress is attended by the members, Honorary President, honorary members and
honour members of the IOC, the delegates representing the IFs and the NOCs; it may also include
representatives of organisations recognised by the IOC. In addition, the Olympic Congress is attended
by athletes and personalities invited in their individual or representative capacity.
3 The IOC Executive Board determines the agenda of the Olympic Congress after consultation with the
IFs and the NOCs. [...]"
2009 Olympic Congress Regulations
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2. Themes and sub-themes
At the first meeting of the 2009 Congress Commission held on 21 June 2006, the title of the Congress
was chosen: "The Olympic Movement in Society".
The Congress has five main themes, each of which has three sub-themes.
Themes and sub-themes
Theme 1 : The Athletes
1.1 Relationship between the athletes, the clubs, federations and the NOCs
1.2 Health protection in training and competition
1.3 The social and professional life of athletes during and after elite competition
Theme 2 : Olympic Games
2.1 How to keep the Games as a premier event?
2.2 Olympic values
2.3 Universality and developing countries
Theme 3 : The Structure of the Olympic Movement
3.1 The autonomy of the Olympic Movement
3.2 Good governance and ethics
3.3 The relationships between the Olympic Movement and its stakeholders
Theme 4 : Olympism and Youth
4.1 Moving towards an active society
4.2 Is competitive sport still appealing?
4.3 Youth sport events
Theme 5 : The Digital Revolution
5.1 A new management of sports rights
5.2 How to increase the size of the sports audience?
5.3 Communication with stakeholders in the digital age
2009 Olympic Congress Regulations
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3. Composition of the Congress
3.1. Congress participants
IOC members, honorary members and honour members;
Representatives of the International Federations;
Representatives of the National Olympic Committees;
Athlete representatives;
Representatives of Organising Committees for past and future Games of the Olympiad and Olympic
Winter Games (2006 2008 2010 2012 2014);
Representatives of the athletes' support staff (coaches, doctors and medical staff);
Representatives of the referees, judges and technical officials;
Representatives of the IOC's Olympic Partners;
Media representatives.
3.2. Observers
Representatives of sports organisations or other guests of the Congress Chairman.
2009 Olympic Congress Regulations
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4. The various stages of preparation for the 2009 Congress in
Copenhagen
2007 2008 2009
07 08 09 10 11 12 01 02 03 04 05 06 07 08 09 10 11 12 01 02 03 04 05 06 07 08 09 10
Call for
contributions
Opening of virtual
Congress
Olympic family
virtual Congress
Contribution to
the Congress by
the public
Close of virtual
Congress
Selection of
contributions
Writing of
summaries
Publication
of contributions
Drafting of
recommendations
and draft of final
document
Communication of
list of speakers
2009 Olympic
Congress
2009 Olympic Congress Regulations
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4.1. Call for contributions
At the 119th IOC Session, taking place from 4 to 7 July 2007 in Guatemala City, the virtual Congress
concept will be presented to all the IOC members. During the Session, the call for contributions will
be made formally by the IOC President, in the form of a communication to the whole Olympic
family. The present document is a set of rules for the whole project, and a reference document for the
call for contributions.
4.2. The virtual Congress
At the 119th IOC Session, taking place from 4 to 7 July 2007 in Guatemala City, the virtual Congress
concept will be presented to all the IOC members. The virtual Congress will last from 1 October 2007 to
31 December 2008.
Two initiatives will be launched in parallel:
1. After the call for contributions, the first initiative consists in opening the Congress extranet to all
the Congress participants defined in article 3. Anyone registered for the Congress and
recognised by the various constituents of the Olympic Movement thus has the possibility of
sending contributions to the Congress secretariat from 1 October 2007 to 31 December 2008
at the latest. Contributions must be in French or English, and sent in electronic format based on
the model defined by the Congress secretariat. They must not be longer than 1,000 words (two
A4 pages). A maximum of two contributions per person will be taken into consideration,
provided that the contributions are not on the same theme. All contributions will be submitted to
the editorial committee, which will summarise and shorten them where necessary to avoid
redundancies and any overlapping. They will be published on the extranet once they have been
certified, and can be consulted by all registered Congress participants who have received their
extranet access codes. The extranet for the virtual Congress will be accessible as of 1 October
2007; it will be closed on 31 December 2008 at the latest. Contributions may be consulted
until the time of the Congress, but none will be taken into consideration after 31 December
2008.
2. After the call for contributions, the second initiative consists in opening an area on the IOC
website for the public. This area will list all information on the purpose of the Congress and will
present some themes and sub-themes. Using an electronic document with a pre-defined format
the public will be able to send the IOC a contribution, in French or English, on one or more of
the Congress themes and sub-themes. A maximum of two contributions per person will be taken
into consideration, provided that the contributions are not on the same theme. They must not be
longer than 1,000 words (two A4 pages). A selection of contributions from the public will be
submitted by the Congress secretariat to the members of the editorial committee, who will
decide which are worth publishing in the Congress proceedings. The public may send
contributions by electronic mail to the address indicated on the IOC website from 1 January to
31 December 2008 at the latest.
2009 Olympic Congress Regulations
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4.3. Congress contributions
At the end of the virtual Congress, the contributions submitted during this phase which have been
published on the extranet will then be bound to form volume 1 of the Congress proceedings. Wherever
possible, this volume will be sent to all the Congress participants or distributed to them upon their arrival
in Copenhagen.
4.4. Summaries and recommendations
After the virtual Congress, the editorial committee will analyse the various contributions to identify the
main trends by theme and sub-theme. These summaries will be submitted to the members of the 2009
Congress Commission.
Based on the summaries produced by theme and sub-theme, the members of the 2009 Congress
Commission will establish the main orientations for the recommendations to be included in the draft final
document. The editorial committee will produce the draft of the final document.
4.5. The final document of the Congress
The final document of the Congress will consist of a succinct written declaration, in the form of
recommendations, which will reflect the main thrust of the orientation which it is desirable to give to the
work of the Olympic Movement.
After the three days of the Congress in Copenhagen, from 3 to 5 October 2009, the draft final document
will be adapted in line with the discussions. It will be submitted to the members of the 2009 Congress
Commission.
The IOC President will present the draft final document of the Congress to the Congress at its closing
session.
2009 Olympic Congress Regulations
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4.6. The Olympic Congress in Copenhagen from 3 to 5 October 2009
The Congress format will be as follows:
The discussions on each theme and sub-theme will take place at the Olympic Congress to be held in
Copenhagen from 3 to 5 October 2009.
The Congress timetable will be as follows.
Congress timetable
The Congress will be held over three days, in accordance with the programme below.
Day 1 Day 2 Day 3
9h00-9h45 Opening ceremony 9h00-10h30 Theme 3 9h00-10h30 Theme 5
(Plenary session) (Plenary session)
Break
9h45-10h00
10h00-11h30 Theme 1 10h30-10h45 Break 10h30-10h45 Break
(Plenary session)
11h30-11h45 Break 10h45-12h00 Theme 3 10h45-12h00 Theme 5
Sub-themes Sub-themes
1, 2, 3 1, 2, 3
(Discussion (Discussion
sessions) sessions)
11h45-13h00 Theme 1 12h00-14h00 Meal 12h00-14h00 Meal
Sub-themes
1, 2, 3
(Discussion
sessions)
13h00-15h00 Meal 14h00-15h30 Theme 4 14h00-15h30 Adaptation of final
(Plenary session) document by the
2009 Congress
Commission
15h00-16h30 Theme 2 15h30-15h45 Break 15h30-15h45 Break
(Plenary session)
16h30-16h45 Break 15h45-17h00 Theme 4 15h45-17h00 Presentation of
Sub-themes final document and
1, 2, 3 end of the
(Discussion Congress
sessions)
16h45-18h00 Theme 2
Sub-themes
1, 2, 3
(Discussion
sessions)
Each theme will be addressed during three hours (including break).
2009 Olympic Congress Regulations
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Plenary session for each theme
The work on each theme will begin with a 90-minute plenary session. During this session, the first
speaker will give a 30-minute general presentation. Then, representatives of the IOC, the IFs, NOCs, the
athletes OR the Organising Committees OR the media (tbd depending on the theme) will each give a
15-minute presentation to establish the general framework for the discussions. The Congress Chairman
decides who will be the first speaker who opens the plenary session of each theme.
The plenary sessions will be organised as follows:
Timing Plenary session for the theme
00 mins -> 30 mins First presentation by a keynote speaker
30 mins -> 45 mins An IOC representative
45 mins -> 60 mins An NOC representative
60 mins -> 75 mins An IF representative
75 mins -> 90 mins An athlete OR Organising Committee OR media representative (tbd
depending on the theme covered)
90 mins -> 105 mins Break
Discussion sessions for each sub-theme
105 -> 180 mins Sub-theme 1 Sub-theme 2 Sub-theme 3
The theme will be covered in a plenary session held in a specific location. After the break, a discussion
on each sub-theme will be organised in three different locations.
2009 Olympic Congress Regulations
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Discussion sessions for each sub-theme
The discussion sessions will last 90 minutes each. The three sub-themes will be addressed in parallel in
three different rooms. Each session will be chaired by a moderator chosen beforehand by the 2009
Congress Commission. The discussion sessions on the sub-themes will take place as follows:
Timing Timing Discussion sessions for sub-themes 1, 2 and 3
105 -> 115 mins (10 mins) 1 moderator
115 -> 120 mins (5 mins) 1 IOC representative
120 -> 125 mins (5 mins) 1 NOC representative
105 -> 180 mins
125 -> 130 mins (5 mins) 1 IF representative
130 -> 135 mins (5 mins) 1 athlete OR Organising Committee OR media
representative (tbd depending on the theme
covered)
135 mins -> 180 mins (45 Discussions
mins)
The moderator will spend 10 minutes introducing the sub-theme. He or she will then give the floor to the
representatives of the IOC, IFs, NOCs and the athletes OR the Organising Committees OR the media
(tbd depending on the theme), who will have 5 minutes each. The moderator will then open the floor to
discussion for 45 minutes by all the Congress participants present in the room.
The moderator will ensure the proper conduct of the discussion and manage speaking times.
The moderator will ensure that each Congress participant who wishes to speak has the chance to do so.
He or she will also ensure that there is a fair balance of speakers from among the various Olympic
family representatives.
When the moderator invites someone to speak, he or she will ask the person to introduce him or herself
and speak in French or English, and to speak for no more than two minutes, to allow the maximum
number of Congress participants to take the floor.
If he or she deems it necessary, the moderator may ask a representative of the IOC, the IFs, the NOCs
and the athletes OR the Organising Committees OR the media (tbd depending on the theme), or a
person taking part in the session, if he or she wishes to respond to the speaker. In such cases, the
moderator will point out that the length of this response must not exceed two minutes.
The moderator may intervene at any time if he or she feels it necessary to reframe the discussion.
Access to the Congress
The Congress sessions are not public, and only duly accredited persons may take part in the
discussions. Duly accredited media (press, radio and television) may follow all the work of the Congress.
All the discussions will be filmed and recorded.
After the Congress, the recordings may be consulted at the IOC Information Management Department.
2009 Olympic Congress Regulations
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4.7. Languages
The official languages of the Congress are French and English. All official documents will be distributed
in these two languages only.
Simultaneous interpretation will be provided for the plenary sessions, in French, English, German,
Spanish, Russian and Arabic.
Simultaneous interpretation will be provided for the discussion sessions in French and English. In the
discussion sessions, speakers may speak only in French or English.
4.8. Congress proceedings
The Congress proceedings will be composed of:
- the contributions submitted by the Congress participants during the virtual Congress
(volume 1);
- the official minutes of the Congress discussions;
- the final document of the 2009 Congress.
The drafting, publication and distribution of the Congress proceedings in French and English will be
performed exclusively by the IOC.
Any dispute arising from these proceedings will be settled by the IOC Executive Board.
4.9. Follow-up to the Congress recommendations
The final document and recommendations of the Congress will be presented to the IOC Session.
2009 Olympic Congress Regulations
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4.10. Key dates
4 to 7 July 2007 Call for contributions for the 2009 Congress
1 October 2007 Opening of the virtual Congress
1 October 2007 to 31 December 2008 Receipt and publication of contributions on the
extranet created for this purpose
1 January 2008 to 31 December 2008 Receipt of contributions from the public and
selection of the most relevant documents
31 December 2008 Close of virtual Congress and collation of
contributions
1 January 2009 to 31 May 2009 Writing of summaries
June 2009 Publication of volume 1 of the Congress
proceedings containing all the contributions
1 June to 30 September 2009 o Drafting of recommendations and draft of
final document
o Communication of official list of Congress
speakers
3 to 5 October 2009 Olympic Congress
2009 Olympic Congress Regulations
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5. Roles and responsibilities
5.1. 2009 Congress Commission
The 2009 Congress Commission coordinates the entire project.
The 2009 Congress Commission is responsible for:
o establishing the general framework of the Congress;
o determining the themes and sub-themes of the Congress;
o validating the content of the Congress publications, as proposed by the editorial committee;
o approving the list of speakers at the Congress;
o drafting the recommendations;
o producing the draft of the final document.
5.2. The 2009 Congress editorial committee
The editorial committee coordinates all the content and presentations at the Congress.
The editorial committee for the 2009 Congress is responsible for:
o certifying the contributions published on the virtual Congress extranet;
o proposing to the 2009 Congress Commission all the contributions published in volume 1 of the
Congress proceedings;
o helping to draft the recommendations;
o helping to produce the draft of the final document.
2009 Olympic Congress Regulations
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5.3. The 2009 Congress secretariat
The 2009 Congress secretariat endeavours to provide all the support needed for the efficient
coordination of the whole project.
The 2009 Congress secretariat is responsible for:
o implementing the support needed for the efficient holding of the Congress;
o ensuring that the contributions are forwarded to the editorial committee;
o coordinating the publication of volume 1 of the Congress proceedings containing the
contributions;
o assisting the moderators responsible for chairing the discussions;
o helping to draft the recommendations;
o helping to produce the draft of the final document.
The 2009 Congress secretariat is provided by the IOC.
2009 Olympic Congress Regulations
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