Section 4: Shipping & Drayage …

                                    Section 4: Shipping & Drayage



             SHIPPING & DRAYAGE INFORMATION
1. ADVANCE SHIPMENTS
Advance shipments will be accepted at the warehouse Monday through Friday, 8:00am to 3:00pm.
Advance shipments sent to the GES warehouse must only arrive Thursday, March 13 through
Wednesday, April 9, 2008 Advance shipments should be sent using the address labels in this section of
the manual.

2. AIR SHIPMENTS
All air shipments must be received by GES at the San Jose Convention Center and should be addressed as
direct shipments. Please note that shipments should arrive according to your target freight floorplan move-
in time. If you are using one of the overnight courier services such as Federal Express, DHL, etc. and they
arrive off-target, you will be charged off-target charges. Please also remember that regardless of your
target freight move-in time, your freight cannot arrive to the San Jose Convention Center before Friday,
March 30th.

3. BASIC REMINDERS
The following are basic reminders that will help you in preparing your booth displays and products for
shipment:

Insure all shipments from the time that they leave your company until they return from the event.
Your present insurance company can add a rider to your current policy.

Pack your materials properly in sturdy shipping crates or containers.

Label your shipments with the following information included:

               Company Name
               Booth Number
               Embedded Systems Conference

Ship early and prepay all shipments. All shipments received onsite will be delivered after all advance
shipments made to the GES warehouse.

Whether you route your shipments through the official carriers or through your regular carrier, use only
those carriers that provide bills of lading showing a piece count and weight. Do not store your product in
cartons, crates, or boxes labeled for empty storage.

At the close of the exhibits floor, pick up a bill of lading from the GES Service Desk. Provide all
information for re-forwarding shipments on the bill of lading and return to the GES Service Desk.

4. CONTAINER REMOVAL, ACCESSIBLE STORAGE AND EMPTIES RETURN
Fire regulations prohibit storage of crates, cartons, and literature behind booths. All crates and related
materials must be removed from the exhibits floor by 3:00pm on Monday, April 2nd. Empty crates will be
removed from your exhibit space, stored during the exhibit floor hours, and returned to your booth at the
end of the exhibit floor hours.

Please remember that empty crates and cartons are returned only if they are properly labeled, "Empty".
Labels are available at the GES Service Desk. Clearly mark all labels with your company name and booth
number.
                                   Section 4: Shipping & Drayage



             SHIPPING & DRAYAGE INFORMATION
Limited accessible storage will be available during the exhibit floor hours. Please inquire at the GES
Service desk on-site for location and further information. No additional security will be made available
at this storage area and it is not recommended to leave valuable materials here.

5. DIRECT SHIPMENTS
Please note that shipments should arrive according to your target freight floorplan move-in time. If you
are using one of the overnight courier services such as Federal Express, DHL, etc. and they arrive off-
target, you will be charged off-target charges. Please also remember that regardless of the target freight
floorplan, your freight cannot arrive to the San Jose Convention Center before Friday, March 30th.

6. EARLY RETURNS
Special arrangements must be made through the GES Service Desk for early return of empty containers.
A fee will be charged for this service due to limited storage in the facility.

Exhibitors will order this service through the GES Service Desk. When all containers are ready for
removal, the exhibitor must go to the Service Desk and request a foreman to mark the early return
containers with special labels. The foreman will come to the exhibitor's booth with a labor worker to
remove these containers in order to avoid confusion with regular empty containers. Do not mark early
return containers as empty. The foreman will handle all marking.

7. GENERAL INFORMATION
GES Exposition Services is the official contractor with the responsibility for unloading, delivery, reloading,
and processing of all exhibitor freight shipments. GES will be responsible for maintaining traffic schedules
for the truck marshalling area, loading docks, and freight doors.

8. HAND CARRY ITEMS
An Exhibitor may hand carry one load of materials, providing it can be moved in one trip without the use
of dollies, hand trucks or other mechanical equipment. See Section 5 (Labor) for more information about
the onsite work rules.

9. INTERNATIONAL SHIPMENTS
International shipments will require special consideration not covered in this manual. Exhibitors should
contact an international freight forwarder to obtain specific details. For additional information regarding
international shipments, contact GES Logistics at (702) 263-1592.