Information about http://www.asrm.org/Professionals/Meetings/sanfrancisco2008/2008CallForVideos.pdf
AMERICAN SOCIETY FOR REPRODUCTIVE…
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Language: english
Created: Tue Feb 12 12:51:51 2008
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AMERICAN SOCIETY FOR REPRODUCTIVE MEDICINE
64th Annual Meeting
The Moscone Convention Center
San Francisco, CA November 8-12, 2008
Call for Videos
Dear Colleague:
The 2008 General Program Committee invites your participation in the American Society for Reproductive Medicine's
Annual Meeting Video Program, November 10-12, 2008, in San Francisco, CA. Videos should illustrate technical
procedures or scientific/educational concepts and are not intended to be presentations of scientific data.
DEADLINE FOR RECEIPT: MAY 15, 2008- NOTE SUBMISSION PROCESS IS NEW FOR 2008
Video sent to ASRM must be received by May 15, 2008.
Video Descriptive Summary submitted online must be submitted by May 15, 2008
Video Format
· Videos may be submitted to any of the following categories: Advanced Reproductive Technology, Basic Science, Patient
Education, Open, Reproductive Surgery (Gyn), and Urology. The "Patient Education" category is intended for
educational or demonstration videos directed to an audience of patients in any aspect of reproductive medicine.
· Videos must not exceed a total of 10 minutes in length.
· Acceptable video formats: Videos submitted must be in either Windows Media Player (WMV version 7 thru 9),
QuickTime (QT version 6 or 7), or MPEG4. No other formats will be reviewed or accepted.
· Recommended Settings for Video Production: Resolution 640x480or 800x600. Recommended bit rate is 500k to
1000k (1 Mbps). This is the DVD quality on most programs. Do not use high definition (HD) settings for creation.
· Please send 3 duplicate copies of the video on CD or DVD via courier or express mail to: Ms. Jo Kirkpatrick, ASRM,
1209 Montgomery Highway, Birmingham, AL 35216-2809. Videotapes will not be accepted.
Descriptive Summary
· Submit a brief Descriptive Summary to http://www.asrm.org/Professionals/Meetings/annualmeeting.html by 11:59 p.m.
Eastern Time on May 15, 2008 (no technical support will be provided after 6:00 p.m. ET). The online Video
Descriptive Summary Submitter will be available beginning March 14, 2008.
· The body of the Descriptive Summary is limited to 2500 characters. Figures, tables and/or graphics are not permitted and
will be deleted. Titles are limited to 200 characters and are not included in the Descriptive Summary character count.
Author names and affiliations are not included in either character count.
· In the online Descriptive Summary Submitter, provide a completed, separate Disclosure Declaration for every author. On
the disclosure pages include the first name, initial, last name, degree(s), affiliation, and email address for each author on
his/her page.
ACCME guidelines mandate that all individuals participating in continuing medical education (CME) activities disclose
any commercial or financial relationships with manufacturers of pharmaceuticals, laboratory supplies or medical devices
and with commercial providers of medically related services and that all potential conflicts of interest be resolved by the
CME Committee. If any of the authors of a video fails to provide complete disclosure information, the video will be
withdrawn from the program.
· Authors: List the presenting author first. Limit the number of authors to six (6) - no exceptions.
Guidelines
· Scientific data may be presented as a scientific abstract (oral or poster) and the corresponding methodology as a video,
however, the two presentations cannot be identical and will be reviewed for duplication. If you wish to submit the data in
both formats, in the online application check "A scientific abstract was also submitted for consideration as a separate oral
or poster presentation. If accepted, the two presentations will not be identical."
· Selection decisions by the Program Committee are final. No changes can be made to the title, authors or body of the
video after submission. No changes can be made as to the date and time of scheduled presentation. Selected videos will
be shown at the meeting in their original format as submitted for review.
Call for Videos Page 2
· The committee will select an overall first prize award video ($1,000.00) and a runner-up ($500.00). Individual
category recognition may be identified by a certificate. To be considered for an award, one author must be a member
in good standing of the ASRM at the time of submission.
· Acceptance for presentation of a video automatically conveys permission to ASRM for inclusion of the video in the
Society's online library and a copy to be stored in the Society's in-house library in the Administrative Office.
Notifications regarding acceptance/rejection will be emailed to the authors beginning July 14, 2008. If you do not receive
notification of the status of your video by August 1, 2008, call Technical Support: USA: 866-759-5440; outside the USA: 507-
334-5212.
Sincerely yours,
Steven F. Palter, M.D.
Chair, Video Program
ASRM 2008
November 8-12, 2008 · San Francisco, CA
Video Application
Video Title: _________________________________________________________________________________________
Please type
Category (check one):
___ Advanced Reproductive Technology ___ Patient Education ___ Reproductive Surgery (Gyn)
___ Basic Science ___ Open ___ Urology
Check if appropriate: ___ A scientific abstract was also submitted for consideration as a separate oral or poster presentation.
If accepted, the two presentations will not be identical.
The title of the scientific abstract is: __________________________________________________________________
List the FULL name, degree(s), institution, street address, city, state zip/postal code, telephone number, fax number and email
addresses of each author. Limit six (6) authors per video.
Authors:
1. Presenting (first) author:
Name/degree(s): ________________________________________________________________________________________
Address: ________________________________________________________________________________________
Phone: ______________________ Fax: ______________________ Email: _________________________________________
Disclosure [link to disclosure form] _________________________________________________________________________
2. Co-author:
Name/degree(s): ________________________________________________________________________________________
Address: ________________________________________________________________________________________
Phone: ______________________ Fax: ______________________ Email: _________________________________________
Disclosure [link to disclosure form] _________________________________________________________________________
3. Co-author:
Name/degree(s): ________________________________________________________________________________________
Address: ________________________________________________________________________________________
Phone: ______________________ Fax: ______________________ Email: _________________________________________
Disclosure [link to disclosure form] _________________________________________________________________________
4. Co-author:
Name/degree(s): ________________________________________________________________________________________
Address: ________________________________________________________________________________________
Phone: ______________________ Fax: ______________________ Email: _________________________________________
Disclosure [link to disclosure form] _________________________________________________________________________
5. Co-author:
Name/degree(s): ________________________________________________________________________________________
Address: ________________________________________________________________________________________
Phone: ______________________ Fax: ______________________ Email: _________________________________________
Disclosure [link to disclosure form] _________________________________________________________________________
6. Co-author:
Name/degree(s): ________________________________________________________________________________________
Address: ________________________________________________________________________________________
Phone: ______________________ Fax: ______________________ Email: _________________________________________
Disclosure [link to disclosure form]_________________________________________________________________________
Does the video include audio? Yes ___ No ___
Date of production: ___________________ Exact Length: ______ Minutes _______ Seconds (10 minute maximum)
Previously shown at other National or International meetings? Yes ___ No ___
If yes, list meeting(s):___________________________________________________________________________________
______________________________________________________________________________________________________
Provide a brief description of the video (objectives, methodology, conclusions):
_____________________________________________________________________________________________________
_____________________________________________________________________________________________________
______________________________________________________________________________________________________
Permission:
Acceptance of a video for presentation gives permission to ASRM for the video to be included in the Society's online library
and a copy to be stored in the Society's in-house library at the Administrative Office.
_____ I accept this policy and will allow my video to be placed in the online ASRM video library and a copy to be stored in
the ASRM in-house library at the Administrative Office, if the video is accepted for presentation at ASRM 2008.
_________________________________________ ___________________________________
Signature Date