APPLICATION TO HOST THE CONFERENCE Host…

                         APPLICATION TO HOST THE CONFERENCE

Host Institution _

Coordinator __

Address ____



Telephone                           Fax                            Email

Focus or Theme (if known)_



Proposed Dates_

The attached Host Application Outline must be submitted to complete the application: process.
The outline, which can be submitted separately, includes the following:

        U Suggested Hotel and/ or meeting facilities

        U Initial Conference budget

        Q Identification of Coordinator and/or Key Host Committee Members


Name _                                           Name _

Title                                            Title


Signature of Coordinator                          Signature of Host Institution Official

                  Completed application and outline should be submitted to:

                                             Jim Kastro
                                       4354 Chanticleer Drive
                                      Fairview Park, OH 44126
                                           kastro@cox.net
                            Host Proposal Outline

Thank you for your inquiry concerning the Jerry Malloy Negro Leagues Annual
Conference. The continued success of The Conference depends on the dedication and
commitment of our host committee or sponsoring organizations.

The Negro Leagues Committee of SABR welcomes your interest in hosting the Jerry
Malloy Negro Leagues Annual Conference.

Please use the following questions to outline your proposal for hosting the Jerry Malloy
Negro League Conference. The proposal and any attachments or supplemental material
will be reviewed by the the Malloy Conference Site Selection Subcommittee, The
Subcommittee will base their decision on the submitted proposal and subsequent
discussions with the host organizing committee. We appreciate your effort and
commitment to Negro Leagues Committee of SABR.


1. Proposed Host Organization/Institution

Name of Organization/Institution?

Year proposing to host?

For previous Hosts, are there new exhibits or related facilities which would be of
particular interest/historical or special significance for the attendees in the year you wish
to host the conference? Please explain briefly

2. Details of Proposed Jerry Malloy Negro Leagues Conference

       Proposed dates of conference (cannot conflict with religious holidays).

       Proposed theme of the conference. (Required upon approval of proposal).

       Proposed Conference Agenda (Required upon approval of proposal)
Please describe your plans for the development of the agenda and detail the
resources of the Host or community (internal) and other relevant resources
(external) which will be employed in the development of the agenda. A
preliminary agenda or program is required upon approval of host proposal.

Proposed Conference Committee

Please descibe if possible the composition of the local conference committee. The
quality of the local conference committee proposed in support of the bid is a
critical factor in having your proposal accepted. A local committee should have at
a minimum, a Conference Chair, Program Chair, and Finance Chair. Ideally each
should have experience or related experience with conferences in some
administrative or organizing capacity.As a group, they should be able to
demonstrate experience with, interest in, and a commitment to Negro League
history or research.The proposal need only "sketch" the experience of each
member of the proposed committee.

It is been our experience that no more than two persons may share a conference
committee position (except for the position of conference finance chair where
only one person may serve). Where two persons share a position, they will be
known as Co-Chairs. Each will assume all responsibilities and obligations of the
position.


The Finance Chair should have an accounting background, experience with
conference financial matters, and be capable of acting independently of all other
Conference Committee members.
The Finance Chair also accepts responsibility for:
   (1) keeping authorized, accurate, and complete financial records relating to
       the Conference's activities,
   (2) acting with integrity and honesty,
   (3) providing authorized, accurate, complete, and timely financial reports to
       the Conference Chair and
   (4) providing timely notification of material financial matters that would be of
       concern to the Conference Chair and SABR Negro League Committee.
       Formally, the Finance Chair reports to the Conference Chair, and through
       the Conference Chair, to the SABR Negro League Committee and the
       SABR Executive Director.
The Program Chair ideally would be an established scholar in the discipline and
be capable of judging the quality of scholarship in a broad range of relevant
topics. Recognizing the regional nature of the conference, the Program Chair
should be willing and able to build a Program Committee that draws strongly on
the regional scholarly information systems community.
The proposal should provide evidence that the banquet room, meeting space, and
accommodation available for the conference are appropriate and adequate. At a minimum,
the meeting space should accommodate full conference attendance at plenary sessions
and exhibitor requirements.In addition, space may be required to host ancillary meetings
before, during, and after the conference.

3. Information on the Proposed Meeting Facilities

Two hotels should be proposed as options to enable the local committee to obtain the best
possible room rates and overall hotel agreement once the conference has been awarded.
Ideally each hotel should have sufficient capacity to accommodate the estimated
attendees.
However a main hotel in combination with other nearby hotels may also be proposed. For
attendees on a limited budget, conference organizers are urged to list on the conference
website a few alternate hotels and hostels (though this is not required for the proposal).
The conference hotel should be located in close proximity to amenities such as shops,
theatres, restaurants, and other amenities. Hotels requiring taxis, public transportation, or a
long walk to reach such attractions should not be proposed unless transportation services
are provided an no or incidental additional charge.

The proposal should provide evidence that the banquet room, meeting space, and
accommodation available for the conference are appropriate and adequate. At a minimum,
the meeting space should accommodate full conference attendance at plenary sessions
and exhibitor requirements. In addition, space may be required to host ancillary
meetings before, during, and after the conference.

       Key Information
       Name of primary meeting facility?
       How many total meeting rooms are available?
       What is the proximity of the meeting rooms to the exhibit hall?

       What is the size of the exhibit hall for exhibiting and coffee breaks?
       ( __________ sq. ft.)
       Is it in the hotel? Is there a room rental? If yes, what is the rate?

        What are the sizes of the various meeting rooms?
        How many of each?

       Prepare list for each hotel/convention center.

       Name of main Hotel? (if other than primary meeting facility)

       # of total sleeping rooms blocked___________________(range:minimum-
       maximum)
        Rate offered to Malloy Conference: Single $ _______ , Double $ ______ , Triple
        $ _____

        Name of secondary Hotel _____________________________ (if other than
        primary meeting facility)
        # of total sleeping rooms blocked ___________________ (range:minimum-
        maximum)
        Rate offered to Malloy Conference: Single $ _______ , Double $ ______ , Triple
        $ _____
        Guaranteed maximum rate sleeping room increase % per year is _____ %.

        List shopping opportunities, alternate eating locations, etc., in or around the site,
        available for meal service (include approximate distance).

4. Information on Host's City

How many airlines utilize the local airport(s)? What are the primary airlines using the
airport?

How far is the airport to the main hotel?

What's the average taxi fare from the airport to the main hotel?

Is shuttle service available? Average price of shuttle?

List other local attractions, shopping opportunities, outdoor recreation, alternate eating
locations, etc., in or around the site, that may be of interest to the delegates, their spouses,
companions and families.


5. Conference Budget

The Conference budget is subject to approval by the SABR Negro League Committee
and the SABR Executive Director.
To assist in preparing the conference budget, the Finance Chair for the Bid Committee
should obtain (a) the financial statements for the previous two Jerry Malloy Negro
LeagueConferences from the SABR Negro League Committee. A Budget templates to
ensure uniformity from conference to conference is attached.
Jerry Malloy Negro Leagues Conference
Proposed Budget
                                   Projected Attendance     100 $0     75      60
Revenues
           Registration Revenue                                        $0      $0
                 All Inclusive Conference Only Student
           All Inclusive Student Conference Only
           Banquet Only Vendors
           Silent/Live Auction
           Donations
                                     Major Donors Listed     $0 $0

           Total                                                       $0      $0


                                                                       $0      $0


Expenses
           Meeting Space
           Ball Game Tickets
           Ball Game Transportation
           Lunch
           Banquet Dinner (All Inclusive)
           Audio Visual Rental
           Goody Bag
           Player Stipends/Travel
           Extra Banquet
           Other
           Administrative incl. Supplies and Postage

           Total                                             $0        $0      $0

           Excess Revenue/Expense                            $0        $0      $0


           Rev per Person                                  $0.00     $0.00   $0.00
           Cost per Person                                 $0.00     $0.00   $0.00
           Net per Person                                  $0.00     $0.00   $0.00