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Bedford Community Access Television, Inc. …
Tags: access television, bedford community, community partnerships, introduction 2, mission statement, privileges, rv, television inc,Pages: 17
Language: english
Created: Tue May 30 12:34:50 2006
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Bedford Community Access Television, Inc.
Policies & Regulations (rv: 4/12/2006)
1. INTRODUCTION ................................................................................................................................ 2
2. MISSION STATEMENT..................................................................................................................... 2
3. BCAT, INC. MEMBERSHIP .............................................................................................................. 2
3.1. REQUIREMENTS / FEE SCHEDULE .................................................................................................... 2
3.2. PRIVILEGES: .................................................................................................................................... 3
4. BCAT, INC. COMMUNITY PARTNERSHIPS................................................................................ 3
4.1. UNDERWRITING CREDITS ................................................................................................................ 3
5. EQUIPMENT / FACILITIES ............................................................................................................. 3
5.1. REQUIREMENTS:.............................................................................................................................. 4
5.2. TRAINING / CERTIFICATION ............................................................................................................. 4
5.3. AVAILABILITY / USAGE ................................................................................................................... 4
5.3.1. Reservations: .......................................................................................................................... 4
5.3.2. Equipment Check-Out / In:..................................................................................................... 5
5.3.3. Facility / Studio Use:.............................................................................................................. 5
5.3.4. Videotape / Copies.................................................................................................................. 5
6. PROGRAMMING................................................................................................................................ 6
6.1. COMMUNITY BULLETIN BOARD ...................................................................................................... 6
6.2. CHANNEL TIME ............................................................................................................................... 6
6.3. PREPARATION REQUIREMENTS ........................................................................................................ 6
6.4. TECHNICAL REQUIREMENTS............................................................................................................ 7
6.5. PROHIBITIONS AND CLEARANCES .................................................................................................... 7
6.6. OWNERSHIP ..................................................................................................................................... 7
6.7. UNDERWRITING AND GRANTS ......................................................................................................... 7
6.8. POLITICAL PROGRAMMING .............................................................................................................. 8
7. VIOLATIONS....................................................................................................................................... 8
7.1. MINOR VIOLATIONS ........................................................................................................................ 8
7.2. MAJOR VIOLATIONS ........................................................................................................................ 8
7.3. GRIEVANCE PROCEDURE ................................................................................................................. 9
8. RESPONSIBILITY .............................................................................................................................. 9
APPENDIX A. COMMUNITY BULLETIN BOARD REQUEST ................................................... 10
APPENDIX B. AGREEMENT WITH POLICIES AND REGULATIONS .................................... 11
APPENDIX C. PROGRAM PROPOSAL........................................................................................... 12
APPENDIX D. EQUIPMENT CHECK-OUT /IN............... ERROR! BOOKMARK NOT DEFINED.
APPENDIX E. EQUIPMENT REPAIR ............................................................................................. 14
APPENDIX F. PERFORMANCE / VISUAL ARTS RELEASE...................................................... 15
APPENDIX G. PRODUCER / PRESENTER PROGRAM RELEASE ........................................... 16
APPENDIX H. MINOR RELEASE .................................................................................................... 17
BCAT P&R Page 1 RV: 4/12/06
1. Introduction
Welcome to Bedford Community Access Television, Inc. (BCAT). BCAT is a non-profit, non-
commercial access television facility whose purpose is exclusively charitable, scientific and educational
within the meaning of Section 501 (c)(3) of the Internal Revenue Code of 1954, as amended from time to
time.
This manual contains BCAT's Policies and Regulations, established to ensure fair and equal access to
production resources, training, and time on the access channels. The facilities are provided exclusively for
the production and presentation of non-commercial television programming of interest and / or benefit to
the residents of Bedford. The BCAT Community Bulletin Board is available to publicize non-commercial
activities and events. Residents, employees (under an organization name), and organizations affiliated
within the town of Bedford are encouraged to use these resources. BCAT does not discriminate on the
basis of race, sex, nationality, age, physical disability, religious or political beliefs or sexual orientation.
2. Mission Statement
To promote the utilization of public access channels on the Cable Television system in Bedford,
Massachusetts by assisting in promoting the development of local programming by and for various cultural,
religious, educational, governmental, professional, ethnic, and other citizen groups within town.
To make facilities and equipment available to the general public for the production of non-commercial,
educational or cultural programs for communication to the public via public and educational channels of
the Cable Television system in Bedford, Massachusetts.
To keep viewers of the public service access channels on the Cable Television system in Bedford,
Massachusetts aware of current Town events such as school closings, meetings of Town boards and
committees, and other items of current public interest.
3. BCAT, Inc. Membership
3.1. Requirements / Fee Schedule
Membership is available to any individual who lives, works, or is affiliated with an
organization/business based in Bedford (organization or business must be a member). To become a member
of BCAT, an individual, family, or organization / business must:
1. Provide proof of:
Bedford residency, or affiliation with an organization or business based within Bedford
(organization or business must be a BCAT member).
2. Pay the current membership fee.
Memberships are offered on an annual basis. The types of memberships and fees are:
a) Individual Equipment Membership: $25.00.
b) Family Equipment Membership: $50.00.
(Includes all same household members age 12+)
c) Students & Over 65: $15.00.
d) Contributing Membership: $25.00.
e) Non-profit/Organization Membership: $50.00.
(Includes 3 individuals)
3. Sign a contract (Agreement with Policies & Regulations) to follow the BCAT Policies & Regulations
contained herein. If under 18 years of age, a parent or legal guardian must also sign the contract.
BCAT P&R Page 2 RV: 4/12/06
3.2. Privileges
All BCAT members shall have voting rights at the Annual Meeting, and may:
1. Submit non-commercial programming for cablecast.
2. Become certified to operate various equipment and facilities at BCAT.
3. Receive BCAT publications.
4. Be elected to serve on the BCAT Board of Directors.
5. Be appointed to serve on BCAT Committees.
6. Take an active role in access television.
4. BCAT, Inc. Community Partnerships
Businesses or organizations in Bedford can become members of BCAT through "Community
Partnerships" and utilize underwriting opportunities. Community Partnerships are offered on an annual
basis.
The types of Community Partnerships and fees are:
BCAT Silver Partnership includes: $250.00
· 5 individual memberships & all membership benefits.
· Recognition as Community Partner on an Annual Report, in publications & at events.
· Community Bulletin Board individual message: "BCAT is supported in part by Community
Partner (company name)".
BCAT Gold Partnership includes: $500.00
· All of the above plus:
· Your company participates as an underwriting partner. A video slate with your company name,
logo and phone number or web page will be shown on screen before and after 3 individual BCAT
shows. This level is non exclusive and programs may have more than one underwriter. *
BCAT Platinum Partnership includes: $2000.00
· All of the above plus a choice of one of the following:
Series/Season underwriter.
An exclusive video slate with your company's name, logo and phone number or web
page will be shown on screen before and after each individual show of entire series
or season (one year or one season). *
OR
Public Service Announcement.
A 60 second `PSA' will be produced by BCAT to highlight your
business/organization's community or non-profit involvement. Your company
information can include: name, logo and phone number or web page. *
*BCAT is a non commercial entity with underwriting opportunities.
Advertising for-profit products or services is prohibited.
4.1. Underwriting Credits
Commercial advertising is prohibited on the access channels. Acknowledgment of
underwriting by businesses, organizations, or grantors providing monetary or other
assistance to support BCAT or the production of a program may be included on our
channels. Acknowledgments may include the underwriter's name/business name,
logo, phone number or web address and a brief value neutral statement describing the
underwriter's contribution or product. No call to actions are allowed per non-profit
state laws. Complete information may appear for not-for-profit organizations.
BCAT P&R Page 3 RV: 4/12/06
5. Equipment / Facilities
5.1. Requirements
To use BCAT equipment and / or facilities, a member must:
1. Provide proof of current membership.
2. Be certified to operate the specific equipment.
3. Use the equipment / facilities exclusively for the creation of non-commercial programming for
cablecast on the access channels.
4. Sign the appropriate Check-Out / In Form for each usage and take full responsibility for the care
of the equipment/facility being used, and the actions of crew and/or guests.
5.2. Training / Certification
BCAT provides training to members on equipment usage on an on-going basis. Upon completion of
training, members are certified in an area of production and may reserve and use the respective BCAT
resources.
Sign-up for training courses and workshops is on a first-come-first-served basis. To register for a BCAT
course / workshop an advance deposit may be required. The deposit will be refunded upon successful
completion of the course / workshop.
Training is offered to familiarize members with production concepts and resources available at BCAT,
and to ensure proper technique and care are used when handling BCAT equipment. Individual and/or
special group instruction may be set up by appointment with BCAT staff.
Training fees are as follows:
· Orientation: free with membership (one class)
· Digital Camcorders: $10.00 (one class)
· Digital Editing: $15.00 (two-part classes)
· Studio Production: $15.00 (two-part classes)
5.3. Availability / Usage
5.3.1. Reservations:
BCAT members trained and certified on BCAT resources may use and reserve BCAT equipment and
facilities to produce their programs for cablecast on the access channels.
All reservations are dependent upon staff's approval of a Program Proposal submitted by the BCAT
members who is the program's producer. No producer may have in progress more than three productions
at any one time unless authorized by BCAT staff. Equipment / facilities are available to all certified
members on a first-come, first-served basis.
Equipment and /or facility reservations should be made with the BCAT staff by the certified member
who will use the BCAT resources and will be responsible for the equipment and/or facility. BCAT staff
reserves the right to limit the amount of equipment and / or time which any one individual or group may
reserve. Unauthorized or improper handling of BCAT equipment may result in limitations on future access
to equipment or facility.
Members must give a 24-hour notice when canceling reservations. If a certified member is more than 30
minutes late for their reservation without notification and approval, the reservation may be canceled.
BCAT P&R Page 4 RV: 4/12/06
5.3.2. Equipment Check-Out / In:
Equipment must be picked up at and returned to BCAT by the certified member who reserves it unless
alternative arrangements are approved in advance by BCAT staff. Staff will fill out the Equipment Check-
Out / In Form which the certified member signs. If the BCAT member is under 18 years of age, a parent or
legal guardian must also sign the Check-Out / In Form each time equipment is reserved.
Times for check-out / in of equipment are scheduled with BCAT staff in accordance with BCAT's
posted hours and scheduled times for check-out and check-in of equipment. Equipment must be returned
by the time indicated on the Check-Out / In Form. When returning equipment, the certified member is
responsible for having the equipment officially checked in by BCAT staff. At this time, any damage to
equipment or operating irregularities must be reported to BCAT staff.
BCAT makes every reasonable effort to ensure equipment is in working order, but makes no guarantee
as to the operating quality of equipment. BCAT recommends that the certified member set up and test the
equipment before leaving the facility.
Use of BCAT equipment outside the town of Bedford requires prior BCAT staff approval. Facility /
Studio Use:
BCAT's studio facility, located in Old Town Hall, may be reserved by a certified BCAT member. Crew
assignments for videotape productions are the responsibility of the producer. BCAT staff may assist
producers in assembling crews from among trained and certified members. It is ultimately the
responsibility of the BCAT producer to ensure the eligibility of all crew members who use BCAT
equipment/facility. BCAT staff is not available to serve as crew on member productions.
Producers are responsible for the actions of guests, assistants, crew, children, etc. in the facilities. It is
highly recommended that producers require all talent appearing in their program to complete a Performance
/ Visual Arts Release to keep for their records.
BCAT office equipment and supplies may not be used for props.
Members must clean up after themselves. Members must begin striking their set 1/2 hour before closing
time. No animals, except for trained guide / Seeing Eye / hearing ear animals, are allowed in the facility
without the approval of BCAT staff. Eating and drinking is allowed in designated areas only. Smoking is
not allowed in the premises occupied by BCAT.
5.3.3. Videotape / Copies:
BCAT requires the usage of high quality tape stock with BCAT equipment and facilities to ensure
protection of playback and editing equipment. BCAT stocks DVD and Mini DV tape for availability to
producers at cost pricing. The price for a DVD/case is $2.00 and for a Panasonic Mini DV is $5.00 per
tape.
Any producer who wishes to have a copy of the master tape of his / her program may make one copy
with BCAT equipment, at any time that does not interfere with production. BCAT will provide one DVD
to the producer for this purpose.
Anyone who wants a copy of a program is encouraged to tape it off cable TV. Requests to BCAT staff
to repeat a program for this purpose will be honored whenever possible. Otherwise, when possible, staff
will make a copy on a BCAT DVD tape for a $20.00 donation to BCAT.
BCAT P&R Page 5 RV: 4/12/06
6. Programming
6.1. Community Bulletin Board
The Community Bulletin Board (CBB) is a service maintained by BCAT for publicizing non-
commercial, non-partisan notices, activities, and events of interest and / or benefit to residents of Bedford.
Community Bulletin Board Request Forms are available to individuals and organizations via BCAT's
website www.bedford.tv, or by contacting BCAT staff. Anyone wishing to post an announcement on the
Community Bulletin Board is required to complete a CBB Request Form the first time (per organization or
event). Subsequent postings can be emailed to cbb@bedford.tv. Submissions can take up to a week to
post; it is recommended to submit requests 3-4 weeks in advance of the event.
6.2. Channel Time
Any Bedford resident may request to cablecast a program(s) on the access channels. All programs
submitted for cablecast shall be accompanied by a completed Program Release Form and full disclosure of
contents, and an opportunity to screen. It is the responsibility of the presenter / producer to alert staff of
any questionable content in the requested program, particularly if it may not be appropriate for younger
viewers. BCAT reserves the right to require an appropriate disclaimer on any program.
Any presenter / producer wishing to cablecast a program on Bedford's access channels must submit a
completed production (DVD-R or Mini DV) (live or live to tape productions can submit the night of the
production ) and a Program Release Form at least two weeks in advance of requested time for scheduling
purposes. Presenters / producers must submit three new consecutive programs before they receive a regular
time slot in the program schedule. In order to maintain a regular time slot, a presenter / producer must
submit a new Program Release Form every thirteen weeks and commit to presenting / producing the set
number of programs as determined by the presenter / producer on the Program Release Form. Failure to
submit a completed Program Release Form and / or present / produce the requested programming as agreed
upon by the presenter / producer, may result in loss of regular time slot. Frequency of new programming
submitted by presenters / producers determines frequency of cablecasts on the access channels.
Channel time is scheduled by BCAT staff who will try to accommodate all reasonable requests. For each
program submitted, the following considerations will determine the scheduling of channel time:
· Where the program is / was produced.
· Timeliness of program.
· Regularity of programs.
· Repeat, live or first run program.
· Date of receipt of Program Release Form.
· Availability of channel time.
6.3. Preparation Requirements
Before cablecast, all videotapes must be clearly labeled on the tape case and cassette with the following:
1. Producer and / or presenter's name.
2. Title of program(s).
3. Exact running time (hours, minutes, and seconds).
The beginning of all programs produced in Bedford should, when applicable, begin with ten (10)
seconds of black only. The end of all programs to be cablecast should, when applicable, have the
following:
1. Appropriate credits.
2. Producer and / or presenter's name.
3. "Produced with facilities provided by Bedford Community Access Television, Inc.".
4. 30 seconds of black.
BCAT P&R Page 6 RV: 4/12/06
6.4. Technical Requirements
1. All programs must be submitted on DVD-R (NO MENUES) or Mini DV tape. Only one program
per DVD or tape.
2. Video and audio quality of all programs to be cablecast must be consistent and of sufficient level
to permit adequate reproduction by transmission equipment.
BCAT staff reserves the right to withhold the cablecast of any program which does not meet preparation
or technical requirements.
6.5. Prohibitions and Clearances
BCAT members and program producers/presenters are fully responsible for the content of their program
material. The following material is forbidden for presentation on the Bedford Public, Educational, and
Governmental Access Channels:
1. Any obscene and / or other programming prohibited by applicable law(s).
2. Any lottery information.
3. Any material designed to promote the sale of commercial products or services.
4. Any invasion of privacy.
5. Any violation of trademark, copyright, or publicity rights prohibited by applicable law(s).
6. Any illegal or otherwise prohibited activity.
BCAT members and program producers/presenters are responsible for obtaining, in writing, release
forms, minor permission forms, all necessary approvals, clearances, licenses, etc. for the use of any
program material which the producer/presenter submits for cablecast. These may include, but are not
limited to: broadcast stations, networks, music licensing organizations, performer's representatives, and any
and all other persons as may be necessary for authorization to cablecast program material.
A responsible adult shall verify, in writing, that authorization has been obtained concerning use of any
equipment by a minor and / or appearance of any minor and / or that all necessary approvals / licenses have
been obtained, for a program to be cablecast. Such adults shall be responsible for liability resulting from
the use of equipment by, or any appearance of a minor.
6.6. Ownership
The copyright for program content produced using BCAT equipment/facility is retained by the producer.
BCAT retains a copy or master tape of all programs produced using BCAT equipment and retains the right
of unlimited cablecasts.
No individual may receive any financial benefit / remuneration from programs produced using BCAT
equipment in accordance with BCAT's 501 (c)(3) non-profit status, unless through an awarded grant.
6.7. Underwriting and Grants
BCAT members are encouraged to apply for and receive underwriting or grants to aid in the
development and production of programs. Donations can be in the form of goods, services, and
contributions. When monetary consideration is received, the producer is encouraged, but not required, to
make a donation to BCAT unless it violates the terms of the grant. Staff must be informed, in advance,
about any such underwriting. Credits must follow non- profit, non-commercial advertising/underwriting
guidelines in 4.1.
BCAT P&R Page 7 RV: 4/12/06
6.8. Political Programming
BCAT makes available its production and cablecasting facilities as an open forum and encourages
political discussion of issues and candidates.
1. Political programming:
a) Debate programs are non-partisan: All candidates are invited and all referendum
viewpoints may be expressed.
b) Advocacy programs are partisan: All candidates may or may not be invited and all
referendum viewpoints may or may not be expressed.
c) BCAT partisan policy is to proactively offer equal opportunity to all candidates
nominated for said announced office.
d) Election coverage.
2. A BCAT member must follow the BCAT Policies & Regulations to use BCAT facilities to
present / produce political programming.
3. All programs submitted for cablecast shall be accompanied by a completed Program Release
Form .
4. The Community Bulletin Board may not be used for political advocacy.
7. Violations
In order for the BCAT Policies & Regulations to be effective and to keep operations running smoothly,
the following penalty system has been instituted. There are two types of violations which may result in
restrictions on a member. The BCAT Executive Director and / or staff are authorized to issue violations.
Violations will be issued in writing within one week of violation.
7.1. Minor Violations
Minor violations may result in a verbal or written warning, or membership suspension up to 90 days.
These may include, but are not limited to:
1. Failure to cancel a reservation in accordance with section 0. Commercial advertising is prohibited
on the access channels. Acknowledgment of underwriting by businesses, organizations,
or grantors providing monetary or other assistance to support BCAT or the production of
a program may be included on our channels. Acknowledgments may include the
underwriter's name/business name, logo, phone number or web address and a brief value
neutral statement describing the underwriter's contribution or product. No call to actions
are allowed per non-profit state laws. Complete information may appear for not-for-
profit organizations.
2. Equipment / Facilities
3. Late pick up or return of equipment without notification and approval.
4. Failure to clean up after using facilities.
5. Eating, drinking, or smoking in non-designated areas.
6. Handling off-limit equipment or being in off-limit areas.
7. Failure to comply with BCAT's Policies & Regulations.
7.2. Major Violations
Major violations may result in a minimum 90-day suspension of membership. These may include, but
are not limited to:
1. Abusive language and / or actions.
2. Commercial, profit-making, or personal use of BCAT facilities and / or equipment.
3. Theft or abuse of equipment, including attempted repair, rewiring, etc.
4. Falsifying forms.
5. Misrepresentation to others of member's status or affiliation with BCAT.
6. Use of BCAT equipment without staff permission.
BCAT P&R Page 8 RV: 4/12/06
7. Being under the influence of drugs (including alcohol) or bringing such substances into BCAT
facilities.
8. Bringing weapons on the premises occupied by BCAT.
9. Failure to comply with BCAT's Policies & Regulations.
The staff of BCAT exclusively reserves the right to enforce the BCAT Policies & Regulations. The
BCAT Board of Directors and staff both reserve the right to permanently revoke the right of membership of
any individual, family, or organization / business whose behavior violates the Policies and Regulations of
BCAT.
7.3. Grievance Procedure
Members are encouraged to resolve difficulties on the staff level. If a difficulty cannot be resolved at the
staff level, a member may request an appeal. To file a formal complaint, the following steps are required:
1. The BCAT member is required to submit any grievance, typewritten, to the BCAT Executive
Director and/or Board of Directors within seven working days from the date of the incident.
2. The BCAT Executive Director and/or Board of Directors will review the grievance and render a
decision in a timely fashion.
3. Should the decision of the BCAT Executive Director and/or Board of Directors not satisfy the
BCAT member, the member may file a written request for review by the Board of Directors. The
decision made by the Board of Directors shall be final.
8. Responsibility
All BCAT members and guests of the access channels shall indemnify BCAT, its Board of Directors,
and its employees, against any and all liabilities arising out of use of facilities and/or resources, or out of
breach of the BCAT Agreement with Policies and Regulations.
Policies subject to change per Board of Directors.
BCAT P&R Page 9 RV: 4/12/06
Appendix A. Community Bulletin Board Request
Bedford Community Access Television, Inc.
Community Bulletin Board (CBB) Request
· Enter the information as it is to be displayed on the CBB. Each block represents a letter, numeral,
space, or punctuation mark.
· CBB Requests will be considered on a first-come, first-served basis and can be posted for ONE
month's time.
· Space permitting, out-of-town CBB Requests will be displayed on the CBB.
· The CBB may not be used for political advocacy or commercial advertising.
· BCAT reserves the right to edit CBB Requests for space and / or content.
· Some CBB Requests may require name, physical address, and / or telephone number to appear on
CBB, as determined by staff.
· Anyone wishing to post on the Community Bulletin Board is required to fill in and sign the CBB
Request Form the first time per organization or event. Subsequent postings can be emailed to
cbb@bedford.tv. Organizations may be required to submit letterhead with CBB Request.
NAME: __________________________________________ PHONE #: _____________
ADDRESS: _____________________________________________________________
MAILING ADDRESS: ____________________________________________________
ORGANIZATION (if applicable): ____________________________________________
AUTHORIZED OFFICER (if applicable):______________________________________
DATE TO BEGIN CABLECAST: ___/___/___ DATE TO END: ___/___/___
SIGNATURE: _________________________________________ DATE: ___/___/___
Please return to: Community Bulletin Board or FAX to: 781-275-6004
Bedford Community Access Television, Inc.
P.O. Box 203
Bedford, MA 01730
===============================================================
Staff Use:
____ Accepted ____ Rejected Date: ___/___/___ Staff Initials: ____ Page #: ____
Reason(s): ______________________________________________________________
BCAT P&R Page 10 RV: 4/12/06
Appendix B. Agreement with Policies and Regulations
I have read, am familiar with, and agree to abide by the Policies & Regulations of Bedford
Community Access Television, Inc.
1. I understand that the following material is forbidden for presentation on the
Public, Educational, and Governmental Access Channels:
a. Any obscene and / or other programming prohibited by applicable
law(s).
b. Any lottery information.
c. Any material designed to promote the sale of commercial products or
services.
d. Any invasion of privacy.
e. Any violation of trademark, copyright, or publicity rights prohibited
by applicable law(s).
f. Any illegal or otherwise prohibited activity.
2. I will be thoroughly familiar with the nature of all program material that I submit
for cablecast and take full responsibility for its content.
3. I understand that the material I tape will be used for programming on the Public,
Educational, or Governmental Access Channels.
4. I agree to obtain in writing all necessary clearances and permissions from any and
all organizations, individuals, and groups as may be needed to tape and / or
cablecast material on the Public, Educational, and Governmental Access
Channels.
5. I understand I am responsible and agree to indemnify and hold harmless Comcast,
BCAT, Inc., its Directors and employees, and their successors, from any liability,
loss, claim, cost, or damage of any nature whatsoever which may arise by reason
of any claim that any material cablecast or disseminated by me infringes and / or
violates any rights of any person(s) or organization(s).
Name: _____________________________ Signature: ___________________________
Address: ________________________________________________________________
City, State, Zip: __________________________________________________________
Telephone Number: _______________________ I.D. Number: ____________________
Email Address: __________________________________________________________
Date: ___/___/___ Organization (if applicable): _______________________________
If a member is under 18 years of age, name and signature of parent / guardian:
Parent / Guardian: _______________________ Signature: ________________________
BCAT P&R Page 11 RV: 4/12/06
Appendix C. Program Proposal
Name: _____________________________________ I.D.#: ______ Date: ___/___/___
Phone # (H): (____)-____-________ (W): (____)-____-________
Organization (if applicable): ________________________________________________
Program Title: ___________________________________________________________
1. Will the program be:
a. __a single program __submitted weekly __submitted monthly
__other (explain)______________________________________________
b. __live __videotape only
2. Program format: __talk show __lecture/demo __public meeting __sports __music
__ theatre __edited documentary __political __other (explain) ________________
3. Describe program content: (topics, name/number of guests, etc.): ______________
___________________________________________________________________
4. Location of the shoot: _________________________________________________
5. Date(s) and time(s) of shoot: ____________________________________________
6. What is the anticipated length of program: _____ Date for completion: ___/___/___
7. Will program require editing? __yes __no. If yes, anticipated time needed to edit (each
episode, if series): ____________________________________________
8. Please list crew: _______________________________________________________
____________________________________________________________________
9. Please list equipment needs: _____________________________________________
10. Will the program contain offensive language, nudity, sexually explicit, or excessively violent
material? __yes __no
As producer of the program named above, I accept full responsibility for program content. I have read, understand,
and agree to abide by the BCAT, Inc. Policies and Regulations. I agree to indemnify and hold harmless Comcast,
BCAT, Inc., its Board of Directors, employees, and members from any liability, legal fees, or expenses whatsoever
incurred as a result of cablecasting this program.
I agree to provide BCAT, Inc. Staff, if requested, prior to the cablecast of the program named above, with copies of
any releases, licenses, or other permissions required to legally cablecast the program on the BCAT, Inc. access
channels.
I give BCAT, Inc. the right to duplicate this program, for distribution if requested to do so, without any copyright
liability whatsoever. I also give BCAT, Inc. permission to use this program, or parts of, for promotional purposes.
Producer Signature: _________________________________ Date: ___/___/___
If producer is under 18, name of parent / guardian: ____________________________
Parent / Guardian's Signature: _________________________________
===============================================================
Staff Use:
___ Accepted ___ Rejected Date: __/__/__ Staff Initials: _____ Reason(s):
______________________________________________________________________________
BCAT P&R Page 12 RV: 4/12/06
Bedford Community Access Television
Equipment Check-out Form
Name: Phone:
Production:
Pick up Date/Time:
Return Date/Time:
Equipment Desc. Qnty Out In Equipment Desc. Qnty. Out In
Video Equipment Audio Equipment
Camcorder #(s) Handheld Mic
#(s)
Camcorder Battery Shotgun Mic
#(s)
Tripod Lavaliere Mic
#(s) #(s)
Monitor Wireless Mic
Light Kit Headphones
Floor Mic Stand
#(s)
Table Mic Stand
#(s)
Cables
XLR-XLR
XLR-Mini Misc. Equipment
XLR-1/4" Extension Cord
BNC - BNC Power Strip
RCA - RCA Remote zoom
Camera manual
Adapters
BNC (F) RCA (M)
BNC (M) RCA (F)
BNC BARREL
BNC (M) F (F)
I, the undersigned, certify that the above equipment is in good working order. I assume full responsibility for loss
and/or damage of equipment, aside from normal wear and tear, as described in the BCAT, Inc. Policies and
Regulations. Negligent handling of equipment will result in repair and/or replacement of equipment and forfeiture of
use.
Member Signature: Date:
Staff Signature: Date:
Parent Signature: Date:
(If under age 18 years)
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Appendix D. Equipment Repair
Name: _________________________ Phone #: ______________ Date: ___/___/___
Date problem occurred: ___/___/___ Production: ____________________________
Equipment that malfunctioned: ___________________________________________
Where was equipment being used: ________________________________________
Describe how equipment was being used (i.e. connections to other equipment):
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
Briefly state problem: ___________________________________________________
____________________________________________________________________
____________________________________________________________________
If recording when problem occurred, state BCAT, Inc. videotape number: ________
____________________________________________________________________
Staff use only
Notes: ______________________________________________________________
____________________________________________________________________
____________________________________________________________________
Repaired by: _______________________ Date of repair: _____________________
Staff signature: ________________________________
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Appendix E. Performance / Visual Arts Release
I hereby consent to permit Bedford Community Access Television, Inc. (BCAT, Inc.) to
transmit or to record on film, tape, or otherwise, my voice and / or picture, name, likeness or
performance / visual art / musical composition for single or multiple performances, and to permit
said BCAT, Inc. to supply recordings thereof to other Broadcasting / Cablecasting Organizations
and to consent to further broadcast, cablecast, or other use thereof without limit. This consent
also extends to the use of my name and / or likeness, any portion of my performance / visual art /
musical composition, and biographical information about me in publicizing or promoting such
cablecasts or other uses of my artwork in one or more television program(s) cablecast by
Bedford Community Access Television, Inc.
Name: _____________________________________ Phone #: (____)-______________
Address: ____________________________________
____________________________________
Signature: ______________________________________________ Date: ___/___/___
If talent is under 18 years of age, parent or guardian must sign to indicate their approval /
knowledge of actions.
Parent / Guardian: _________________________________________________
Address: ____________________________________
____________________________________
Parent / Guardian's Signature: _______________________________ Date: ___/___/___
Telephone Number: (____)-_____________
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Appendix F. Producer / Presenter Program Release
Bedford Community Access Television, Inc.
PO Box 203 * 16 South Rd. 2nd Floor, Bedford, MA 01730
781-275-5004 (p) 781-275-6004 (f) * www.bedford.tv
I ___________________________________________________,
_____ member of BCAT, Inc.
(check one only) _____ member of _________________, a Bedford-based organization
_____ employee or resident in the town of Bedford request to have the
following program(s) cablecast on Bedford Community Access Television, Inc.'s access
channel(s).
Name of Program: ________________________________________________________
Producer of Program:______________________________________________________
Description of Program:____________________________________________________
Total length of each program: ______________________________
Submission Frequency - I agree to submit this program (circle one only):
One time only, weekly, monthly, other (explain) _______________________
Cablecast Frequency- I agree that the scheduling of this program(s) is at the discretion of
BCAT, Inc. Program scheduling will be determined by presenter/producer and BCAT staff
according to availability, submission frequency and in accordance with BCAT Policies &
Regulations.
I give permission to BCAT, Inc. to display my name at the beginning and/or end of the
program as its presenter/producer. I give BCAT, Inc. the right to duplicate this program, for
distribution if requested to do so, without any copyright liability whatsoever, and to cablecast on
Bedford's access channels.
As presenter/producer of this program(s), I state that the program(s) contains no advertising,
obscene material, lottery information, copyright infringement, invasion of privacy, or
libelous/slanderous material. I agree that I am solely responsible for the content of this
program(s) and do not hold BCAT, Inc., its Board of Directors, employees, or members
responsible for its content in any way. I have received all necessary permits, copyright waivers,
and/or releases in order to legally cablecast the program and its contents.
Signature of presenter/producer: ___________________________________________
Address: ____________________________________ Phone #: (___)-____-_______
____________________________________ Date: ___/___/___
If under 18 years of age, parent / guardian must sign to accept full responsibility of being the presenter/producer of
this show and agree to the above conditions.
Parent/Guardian: _____________________________________ Date: ___/___/___
Address: ___________________________________ Phone #: (____)-____-________
___________________________________
Parent/Guardian's Signature: ______________________________________________
BCAT P&R Page 16 RV: 4/12/06
Appendix G. Minor Release
Minor Release
For members under 18 years of age to use equipment / facilities.
I hereby give permission for my child to attend Bedford Community Access Television, Inc.'s
(BCAT, Inc.) courses and workshops. Upon successful completion of each course, I give my
permission for my child, (name) _____________________________________, to use BCAT,
Inc.'s access equipment and facilities to produce programming to be cablecast on the access
channels.
I hereby assume complete responsibility for the actions of said child while using BCAT, Inc.'s
programming equipment and facilities. I accept full responsibility, and will fully reimburse
BCAT, Inc. for damage to any such equipment or facilities while in the possession of and / or in
use by my child. Negligent handling of such equipment and / or facilities will result in the
forfeiture of the right of my child to use BCAT, Inc.'s equipment and / or facilities in the future.
Please Print:
Child's Name: __________________________________________________
Parent / Guardian: _______________________________________________
Address: ________________________________________________
________________________________________________
Phone #: (____)-____-_______
Parent / Guardian's Signature: _____________________________________
Date: ___/___/___
Amended Board of Directors 4/12/06
BCAT P&R Page 17 RV: 4/12/06