Information about http://www.city.cleveland.oh.us/pdf/whats_new/RetentionSchedule.pdf
City Wide Retention Schedule …
Tags: accident reports, accounts receivable, administrative memoranda, administrative value, annual reports, audit reports, budgets, electronic data, receipt, receivable ledger, retention period, retention schedule, temporary storage, title description,Pages: 31
Language: english
Created: Mon Oct 1 11:00:48 2007
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City Wide Retention Schedule
Schedule No. Record Title - Description Retention Period Media Type
2 years, provided no
95-1 Accident Reports -
claims pending
4 years after
Accounts Receivable ledger
95-2 payment received -
and documents
provided audited
Until terminated
and/or superseded
95-3 Administrative Memoranda -
then appraise for
historical value
95-4 Annual Budgets Permanent -
95-5 Annual Reports Permanent -
Applications for Employment
95-6 2 years after receipt -
(unsuccessful - not hired)
Audit Reports, Federal,
95-7 5 years -
State, County, or Internal
Erase when no
Automatic data processing longer of
and electronic data administrative value.
95-8 -
processing media used for Separately ADP or
temporary storage of control EDP Media
maintained as files
2 years after
95-9 Bids (unsuccessful) -
awarding contract
15 years after
95-10 Bids (successful) termination and/or -
completion
30 days after
Blank Forms (obsolete or
95-11 obsolescence or -
superseded)
superseded
Original Blueprints, Maps,
95-12 Permanent -
Plans
4 years, provided
95-13 Cancelled checks -
audited
4 years, provided
95-14 Cash Books and Journals -
audited
4 years, provided
95-15 Check Registers -
audited
City of Cleveland City Wide Record Retention Schedule Page 1 of 31
5 years after case
95-16 Claims and litigation records closed and appeals -
exhausted
95-17 Complaints 5 years -
95-18 Complaint Reports 5 years -
5 years after
95-19 Contracts and Agreements -
termination
5 years, review by
Correspondence OHS for possible
95-20 -
(Executive/Legislative) transfer. Destroy if
no historical value
Correspondence 2 years provided
95-21 -
(Administrative) audited
Correspondence (Routine
95-22 1 year -
Standard Form Letters)
3 years provided
95-23 Daily Work Logs -
audited
95-24 Departmental Budgets 5 years -
3 years provided
95-25 Employee Activity Records -
audited
3 years provided
95-26 Employee Time Records -
audited
Equipment Maintenance 3 years provided
95-27 -
Records audited
Until superseded
then reviewed by
95-28 Executive Orders -
OHS for historical
value
5 years after
95-29 Federal Project Files completion of project -
provided audited
95-30 Field Notes 4 years -
City of Cleveland City Wide Record Retention Schedule Page 2 of 31
5 years after any
audits necessary
have been
Grant files, and supporting conducted, audit
95-31 documents and financial reports released and -
records all litigation, claims
and audit findings
involving the records
have been resolved
2 years after
95-32 Insurance Policies -
expiration
Inventories of Public 3 years provided
95-33 -
Property audited
4 years provided
95-34 Invoices (Paid) -
audited
Until superseded or
96-35 Job Descriptions classification -
abolished
95-36 Labor Union Agreements 3 years -
4 years after
95-37 Leases expiration, provided -
audited
Leave Requests 4 years provided
95-38 -
(Sick/Vacation) audited
3 years provided
95-39 Ledger Files -
audited
95-40 Legal Opinions Until superseded -
95-41 Maintenance Orders 2 years -
Management Reports or
95-42 5 years -
Feasibility Studies
10 years after
95-43 Officials' Bonds expiration, provided -
audited
95-44 Office Manuals Until superseded -
3 years then
Payroll records, held by
95-45 permanent in -
appointing authority
Personnel
95-46 Personnel Records Permanent -
2 years provided
95-47 Petty Cash Record -
audited
Preliminary drafts of: letters,
Until no longer of
95-48 memoranda, worksheets, -
administrative value
reports, and informal notes
City of Cleveland City Wide Record Retention Schedule Page 3 of 31
Until no longer of
Professional Association
95-49 administrative value -
Records
to the office
95-50 Policy Files Until superseded -
15 years after
95-51 Project Files -
completion of project
8 years, then OHS
95-52 Publications will evaluate for -
historical value
30 days after
95-53 Publication Stock -
obsolescence
4 years provided
95-54 Purchase Orders -
audited
4 years provided
95-55 Receipt Documents -
audited
3 years provided
95-56 Requisitions -
audited
7 years or until no
95-57 Research Files longer of -
administrative value
5 years then OHS
95-58 Special Reports will evaluate for -
historical value
Statement of Payment for 2 years provided
95-59 -
professional services audited
As long as
95-60 Subject Correspondence -
administrative value
Tape recordings (video and 30 days after
95-61 short-hand notes of transcribed or -
meetings minutes approved
Tape recordings of Statutory
95-62 2 years -
Boards and Commissions
Telecommunications Service
95-63 2 years -
Requests
Telephone Bills, Telephone 2 years provided
95-64 -
Log Distance Logs audited
Until no longer of
95-65 Telephone messages -
administrative value
City of Cleveland City Wide Record Retention Schedule Page 4 of 31
Time Cards, Time and Sign- 3 years provided
95-66 -
In Sheets audited
95-67 Training Materials File Until superseded -
4 years, provided
95-68 Travel Expense Reports -
audited
Voucher Registers or 4 years, provided
95-69 -
Journals audited
5 years after last
95-70 Employee Medical Records -
day of employment
Employee Disciplinary 5 years after last
95-71 -
Records day of employment
Until no longer
Tape
Voicemail Messages, All administratively
05-1 recording &
Formats necessary (No RC-3
electronic
Necessary)
Until no longer
administratively
05-2 Routine emails Electronic
necessary (No RC-3
Necessary)
05-3 All other emails One year Electronic
City of Cleveland City Wide Record Retention Schedule Page 5 of 31
Department of Law Record Retention Schedule
Schedule No. Record Title - Description Retention Period Media Type
79-1 Administrative Files Annual Review -
79-2 Airport Accident Reports 3 years -
5 years (copy in
79-3 Annual Reports administrative -
library
79-4 Claims - -
79-5 Court Rules 5 years -
79-6 Employee Accident Reports 3 years -
3 years, provided
79-7 Insurance Statements -
no unsettled claims
Review 1 year after
case is closed - if
79-8 Litigation Files -
retained review
again after 5 years
79-9 Opinions Permanent -
79-10 Payroll Journals 1 year -
1 year after
Personnel Files (department
79-11 termination of -
only - copy in personnel)
employment
Police Reports (accidents
79-12 3 years -
with city property)
3 years provided
79-13 Purchase Orders -
audited
79-14 Recreation Accident Reports 3 years -
79-15 Requisitions 3 years -
Supplemental Reports on
79-15 5 years -
Fires
79-16 Time Sheets 1 year -
79-17 Vouchers 3 years if audited -
79-18 Weather Reports 4 years -
5 years after final
86-8 Closed Litigation Files -
court disposition
Department of Law
City of Cleveland Retention Schedule Page 6 of 31
Closed claim files, except
those involving minors and 4 years after date
86-9 -
Statute of Limitations has not of closing
run
Traffic and Criminal
86-17 5 years Written
Misdemeanor Files
Memoranda requests for
00-1 legislation, including grant 7 years Written
requests (non-financial)
Requests for legislation
00-2 7 years Written
(financial)
Administrative review log
00-3 book (legislation already 7 years Written
introduced)
Request for legislation log
00-4 7 years Written
book
Public Records Requests,
4 years from the
05-1 correspondence, and Various
date of the request
responsive records
Department of Law
City of Cleveland Retention Schedule Page 7 of 31
Department of Finance Record Renention Schedule
Schedule No. Record Title - Description Retention Period Media Type
Cancelled Warrants (Checks)
85-1 17 years after audit -
Paid to Vendors
Cancelled Warrants (Checks)
85-2 2 years after audit -
Paid to Employees
Payroll "Time Transmittal
85-3 After audit -
Sheets"
Payroll deduction
85-4 3 years after audit -
authorization forms
85-5 Receiving Warrants 3 years after audit -
85-6 Office Vouchers (CCA) 3 years after audit -
20 years after
85-7 Expired contracts -
expiration
3 years after audit
85-8 Purchase Orders -
and final payment
5 years after date of
86-3 Income Tax Returns -
receipt
Computer Generated
Transaction Registers -
Daily, Monthly, and Annual 5 years from date of
86-4 -
(Date, Batch, Account, creation
Taxable Income, Tax Due,
Tax Withheld, Tax Paid)
Journal Transfers and 5 years from date
86-5 -
Adjustments created
5 years from the
86-6 Office Vouchers (CCA) -
date issued
Financial Records (Internal 3 years provided
87-14 -
Audit) audited
3 years, provided
01-1 Bank Confirmations Paper
audited
3 years provided
01-2 Bank Reconciliations Paper
audited
3 years provided
01-3 Bank Statements Paper
audited
EMS Run Reports/Private
01-4 7 years Paper
Pay
01-5 FAMIS Daily Reports 3 years Fiche
01-6 FAMIS Daily Reports 3 years Paper
01-7 Interest Distribution Reports 3 years Paper
Department of Finance
City of Cleveland Record Retention Schedule Page 8 of 31
01-8 Internal Billings 3 years Paper
Investment Journals/Entries
01-9 3 years Paper
Portfolio/Market Value
01-10 Receiving Warrants 3 years Paper
01-11 Reimbursement Reports 6 years Paper
Until electronically
02-1 Cancelled Checks Paper
recorded (NORC-3)
02-3 Payroll registers (1920-1973 Permanent Paper
02-4 Payroll registers 1974-2000) 4 years after audit Paper
02-5 electronic payroll registers Permanent Electronic
02-6 voided checks 4 years after audit Paper
Pension earnings information
required by PERS and Ohio
02-7 Permanent Electronic
Police and Fire Pension
Fund
05-1 Payroll Correction Forms 4 years after audit Paper
Until electronically
05-2 IRS W-2 Forms Paper
recorded (NORC-3)
Consultant Review
05-2 5 years after audit Paper
Committee Items
Student Loans, Child
05-3 Support, Garnishment 7 years after audit Paper
Requests and releases
Until electronically
05-7 Audit Reports Paper
recorded (NORC-3)
Department of Finance
City of Cleveland Record Retention Schedule Page 9 of 31
Department of Public Utilities Record Retention Schedule
Schedule No. Record Title - Description Retention Period Media Type
02-1 Accounts Payable Record 3 years Paper
02-5 Daily Cash Received 4 years Paper
02-6 Overtime Records Permanent Paper
02-7 Payroll Sheets Permanent Paper
02-9 Sewer Stubs 4 years Paper
02-10 Time Sheets Permanent Paper
02-11 Water Stubs 4 years Paper
2 years after
02-12 Bad Checks/Bad Debt Files Paper
settlement and audit
02-13 Billing Adjustments 4 years after audit Paper
02-14 Daily over/short report 4 years Paper
1 year after
02-16 Deposit Refunds Paper
refunded
Department of Public Utilities
City of Cleveland Record Retention Schedule Page 10 of 31
Department of Public Service Record Retention Schedule
Schedule No. Record Title - Description Retention Period Media Type
Street Index - sidewalk
87-1 complaints received by 5 years -
address
Complaint Card - sidewalk
87-2 complaints, inspection, 5 years -
action and correspondence
Copy of Permits issued for
87-3 5 years -
sidewalk repairs
Inspection Reports -
87-4 sidewalk inspections made, 15 years -
owner lot numbers and PPN
Construction Reports -
inspectors' report at time of
15 years after
87-5 construction by city -
project completion
Contractors, showing work
completed
Department of Public Service
City of Cleveland Record Retention Schedule Page 11 of 31
Department of Public Safety Record Retention Schedule
Schedule No. Record Title - Description Retention Period Media Type
five years after
Inactive Warrant Registry
85-15 cards becoming -
Cards
inactive
86-16 Recorded Request Forms 2 years -
87-11 Basic Incident Reports - Fire Permanent Microfiche
87-12 Basic Casualty Reports - Fire Permanent Microfiche
Audio Recording
93-1 Radio/Phone Calls - EMS 30 Days
Tapes
Daily Advanced Life Support -
93-2 3 years -
EMS Check Sheet
Daily Vehicle Check Sheet -
93-3 3 years -
EMS
Patient Care Documentation
93-4 3 years -
Form/Run Sheet
Until no longer of
93-5 Correspondence -
administrative
93-6 Rules and Regulations Until superseded -
93-7 Patient Care Protocols Until superseded -
93-8 Subpoenas and Summonses Until discharged -
Investigation work files of the 4 years unless
93-1 -
Organized Crime/Intelligence misleading,
Audio Recording
93-2 Radio/Phone Calls - Police 30 Days
Tapes
Until no longer of
93-3 Correspondence -
administrative
Rules and Regulations - Until superseded
93-4 -
Police and audited
Subpoenas and Summonses -
93-5 Until discharged -
Police
Vehicle Impound Unit Auto
98-1 3 years -
Releases
98-2 Vehicle Tow Authorizations 3 years -
98-3 Duty Reports - Patrol Officers 3 years -
98-4 Supervisor Duty Reports 3 years -
Department of Public Safety
City of Cleveland Record Retention Schedule Page 12 of 31
Daily Duty Assignment
98-5 3 years -
Sheets
98-6 Field Reports 30 Days -
98-7 Unit Activity Reports 3 years -
98-8 OH-1 Accident Reports 5 years -
98-9 Yellow Overtime Cards 3 years -
98-10 Blue Overtime Cards 3 years -
98-11 Blue Court Information Cards 3 years -
98-12 Court Sign-In Sheets 3 years -
98-13 Overtime Summary Reports 3 years -
98-14 Time Sheets 5 years -
98-15 Clothing Allowances 3 years -
98-16 Petty Cash Records 3 years -
98-17 Prisoner Property Log Books 2 years -
Special Operations - Misc.
98-18 3 years -
Reports
Administrative Operations -
98-19 3 years -
Misc.
98-20 Radio Log Sheets 4 years -
98-21 911 Log Sheets 4 years -
98-22 Radio/Phone Requests 2 years -
98-23 Channel 9 Requests 2 years -
Locate Wanted Persons
98-24 2 years -
Form 1
98-25 Warrant Registry Cards 2 years -
Until 80 years of
98-26 Arrest Cards -
age or deceased
Request for Teletype
98-27 1 year -
Information
98-28 Pawn Records 7 years -
5 years after date
98-29 Medical Records -
of separation
5 years after
98-30 Complaint Investigations disposition of -
complaint
98-31 Uniform Traffic Citations 2 years -
98-32 UTT Accountability Log 1 year -
Parking Infraction
98-33 -
Accountability Log
98-34 Juvenile Records Until 18 -
Criminal Case Files -
98-35 12 years -
Felonies (except homicides)
Department of Public Safety
City of Cleveland Record Retention Schedule Page 13 of 31
Criminal Case Files - 2 years provided
98-36 -
Misdemeanors no action pending
6 years provided
98-37 Search warrant returns -
no action pending
Court Documents - e.g.
00-1 5 years written
commitment papers/cards
Intake Register - HOC
00-2 Permanent written
business office
Discharge Register -
00-3 Permanent written
business office
00-4 Mail Sheets 5 years written
00-5 Canteen Records 5 years after audit written
00-6 Petty cash receipts - HOC 5 years after audit written
Intake Sheet - I.D. & Clothing
00-7 5 years written
Room
00-8 Fingerprint Cards w/picture 5 years written
00-9 Property Inventory Sheet 5 years written
00-10 Social Services Files - HOC 5 years written
Population Sheets - inmate
00-11 5 years written
housing/bed number
00-12 Radio Log Sheet - HOC 5 years written
Log Book - inmate events
00-13 5 years written
and security checks
00-14 Visiting passes - HOC 5 years written
00-15 Medical Records for inmates 10 years written
00-16 Work release receipts 5 years written
Master Control receipts -
00-17 medication, clothing, other 5 years written
items from outside sources
00-18 Incident Reports - HOC 5 years written
00-19 Guard Reports 5 years written
00-20 Desk Journals - HOC 5 years written
00-21 Duty Roster - HOC 5 years written
00-22 Accident Reports - HOC 5 years written
01-1 Internal Affairs Case Files 5 years -
01-2 Handgun Registrations 10 years -
RC-1 Reports - citizen
01-3 20 years -
reports
Field Operations - Misc.
01-4 3 years -
Reports
01-5 Hit-Skip Cards 5 years -
01-6 Prisoner Property Receipts 2 years -
01-7 Jail Patrol Log 2 years -
Department of Public Safety
City of Cleveland Record Retention Schedule Page 14 of 31
01-8 Prisoner Log Permanent -
01-9 Prisoner Telephone Call Log 2 years -
01-10 Visitor Log 2 years -
01-11 Prisoner Booking Cards 5 years -
01-12 Buck Slips 2 years -
01-13 Criminal Statements Permanent -
01-14 Outdoor Range Sign-In Log 30 years -
01-15 Range Proficiency Forms 3 years -
3 years, provided
01-16 Fuel Records -
audited
2 years provided
01-17 Telephone Records -
audited
Salvaged Police Vehicle
01-18 5 years -
Records
01-19 BAC Test Report Forms 3 years -
01-20 Bonds 2 years -
01-21 Summons Receipts 2 years -
01-22 Booking Information Forms 30 days -
Canine Incident/Activity
01-23 12 years -
Report
Citizen Drug Complaint
01-24 2 years -
Report Form
01-25 Special Event Synopsis 3 years -
Mayor's Action Center
01-26 5 years -
Complaints
Field Inspection Unit
01-27 5 years -
Investigations
01-28 Driver's License Inspections 2 years -
Employee Disciplinary 5 years after last
01-29 -
Records day of employment
Command Evaluation Review
01-30 10 years -
Process Report
01-31 Polygraph Test Results 20 years -
Until no longer
01-32 Maps -
current
Police car camera digital
05-1 90 days Electronic
video records
Police car camera digital
05-2 video disks or CDs w/ judicial order Disk
criminal evidentiary value
Department of Public Safety
City of Cleveland Record Retention Schedule Page 15 of 31
no longer of value
Police car camera digital
determined by
05-3 video with administrative Disk
Mobile Support
value
Unit
Prisoner Property Bags
05-4 5 years Plastic
[replacing 01-6]
Inspection Section IS/ISGJ
05-5 5 years Paper
Files
Inspection Section
05-6 Irregularity observed (IO) 5 years Paper
Files
05-7 Inspection Section - I Files 5 years Paper
05-8 Inspection Section - IU Files 5 years Paper
Inspection Section - Call Up
05-9 10 years Paper
files
White Overtime Cards
05-10 4 years after audit Paper
[replaces 98-9 and 98-10]
05-23 Sick Call List - HOC 7 years written
Department of Public Safety
City of Cleveland Record Retention Schedule Page 16 of 31
Department of Building & Housing Record Retention Schedule
Schedule No. Record Title - Description Retention Period Media Type
95-1 Plans & Blueprints 2 years -
01-1 Mechanical Applications 3 years Paper
01-1 Demolition Contracts Permanent Paper
Electrical Permit
Applications and
01-1 3 years Paper
Registrations including bond
and insurance records
Plumbing Permit Application
01-2 3 years Paper
and Registration
01-2 Board-up Contracts Permanent Paper
HVAC Permit Applications
01-3 3 years Paper
and Registrations
Condemnation Files of
01-3 Permanent Paper
Demolished Buildings
General Contractor
01-4 3 years Paper
Registrations
Incomplete/abandoned
02-01 permit applications and 2 years Paper
plans
05-01 Special Inspection Reports 2 years Paper
Permit Applications for
06-1 10 Years Paper
Private Demolitions
Department of Building and Housing
City of Cleveland Record Retention Schedule Page 17 of 31
Office of Equal Opportunity Record Retention Schedule
Schedule No. Record Title - Description Retention Period Media Type
5 years after
01-1 Certification Files certification has Paper
expired
Affirmative Action
01-2 3 years Paper
Evaluations
Office of Equal Opportunity
City of Cleveland Record Retention Schedule Page 18 of 31
Civil Services Commission Record Retention Schedule
Schedule No. Record Title - Description Retention Period Media Type
93-1 Annual Reports Permanent -
Until superseded,
provided the
93-2 Contracts original is on file in -
the Division of
Accounts
1 year after list
93-3 Exam Forms -
expires
Answer Sheets: Appointed -
93-4A Permanent -
into Employee file
Answer Sheets: Not 1 year after list
93-4B -
Appointed expires
93-5 Bulletins Until superseded -
93-6 Exams Until superseded -
93-7 Duty Statements Until superseded -
93-8 Eligible Lists Permanent -
93-9 Minutes Permanent -
93-10 Employee Letter Files Permanent -
93-11 Hearings Case Files Permanent -
Medical & Psychological
93-12 Reports (including employee Permanent -
file)
Applications - Appointed
93-13A Permanent -
"Regular or Temporary
Applications - Employee 1 year after list
93-13B -
Applicant Not Appointed expires
30 days after
employment
93-13C Applications - Seasonal Hire completed, -
provided hard copy
file is maintained
30 days after
employment
93-13D Emergency Hire completed, -
provided hard copy
file is maintained
1 year after list
93-13E Applicant not hired -
expires
Civil Service Commission
City of Cleveland Record Retention Schedule Page 19 of 31
2 years, provided
on file in the
93-14 Payroll Journals -
Division of
Accounts
93-15 Employee Payroll Records Permanent -
3 years, provided
original is kept on
93-16 Purchase Requisitions -
file in the Division
of Accounts
3 years, provided
original is kept on
93-17 Office Vouchers -
file in the Division
of Accounts
Correspondence: Employee-
93-18A Permanent -
related
According to
Correspondence: Applicant-
93-18B Schedule 93-13 A- -
related
E
Until no longer of
93-18C General Correspondence administrative -
value
93-18D Staff memos Until superseded -
Safety Forces: Applicant-
2 years after list
93-19A related correspondence (not -
expires
appointed)
Safety Forces: Applicant-
93-19B related correspondence Permanent -
(appointed)
Safety Forces: Answer 2 years after list
93-19C -
Sheets (not appointed) expires
Safety Forces: Answer
93-19D Permanent -
Sheets (appointed)
Safety Forces: Applications - 2 years after list
93-19E -
Entry Level (not appointed) expires
2 years after list
Safety Forces: Promotional expires, provided
93-19F -
(Not appointed) employee hard
copy is maintained
93-20 Employee Hard Copy File Permanent -
93-20A Applicant Hard Copy File Permanent -
Civil Service Commission
City of Cleveland Record Retention Schedule Page 20 of 31
5 years, provided
original is on file in
Requests for Proposals Division of
93-21A -
(successful) Accounts;
otherwise 15
years)
Requests for Proposals 2 years after
93-21B -
(unsuccessful) contract awarded
60 days after
transcription; if
Audio tapes of Commission tape not
93-22 -
meetings transcribed, then
one year after
meeting date
Civil Service Commission
City of Cleveland Record Retention Schedule Page 21 of 31
Cleveland Municipal Clerk of Courts Office Record Retention Schedule
Schedule No. Record Title - Description Retention Period Media Type
93-1 Accounting System Notes Until Superseded -
Accounting System
93-2 Until Superseded -
Programs
93-3 Annual Budgets Permanent -
93-4 Annual Reports Permanent -
Accident Reports - Non- 3 years, provided
93-5 -
personnel no claims pending
4 years after
Accounts Receivable ledger
93-6 payment received, -
and documents
provided audited
Until final
93-7 Arraignment Court Sheets -
disposition of case
93-8 Audit Reports Permanent -
4 years provided
93-9 Bank Statements -
audited
3 years provided
93-10 Batch Files -
audited
Bindovers - Record of cases
3 years provided
93-11 & funds transferred when -
audited
cases are
Blank Forms (obsolete or 30 days after
93-12 -
superseded) obsolescence
3 years, provided
93-13 Bail Bond Ledgers -
audited
Until bonds
93-14 Bail Bond Register discharged, -
provided audited
3 years provided
93-15 Bail Bondsman Billings -
audited
4 years provided
93-16 Cancelled Bank Vouchers -
audited
93-17A Successful Bids 15 years -
2 years after
93-17B Unsuccessful Bids -
contract awarded
93-18A Successful Proposals 15 years -
2 years after
93-18B Unsuccessful Proposals -
contract awarded
4 years, provided
93-19 Cancelled Checks -
audited
Clerk of Courts
City of Cleveland Record Retention Schedule Page 22 of 31
3 years, provided
93-20 Cash Bond Receipt Books -
audited
10 years, provided
93-21 Cash Disbursement Journals -
audited
10 years, provided
93-22 Cash Receipt Journal -
audited
Until no longer of
93-23 Charity/Community Projects administrative -
value
4 years, provided
93-24 Check Stubs -
audited
25 years after last
entry then
evaluated for
Civil Dockets - not including
93-26A historical value and -
cases involving real property
transferred to
archives. Destroy if
of no further value
25 years after last
entry then
evaluated for
93-26B Criminal Dockets historical value and -
transferred to
archives. Destroy if
of no further value
93-26C Court Room Daily Dockets 1 year -
25 years then
evaluated for
historical value and
93-26D Traffic Dockets -
transferred to
archives. Destroy if
of no further value
25 years then
evaluated for
historical value and
93-26E Witness Book (Dockets) -
transferred to
archives. Destroy if
of no further value
Clerk of Courts
City of Cleveland Record Retention Schedule Page 23 of 31
25 years then
evaluated for
historical value and
93-27A Civil Journals -
transferred to
archives. Destroy if
of no further value
25 years then
evaluated for
historical value and
93-27B Criminal Journals -
transferred to
archives. Destroy if
of no further value
25 years then
evaluated for
historical value and
93-27C Traffic Journals