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Resource Conservation and Pollution Prevention Checklist
Printers
Why should my business get certified as a Green Business?
· No fee: There is no fee to become a certified Green Business.
· Better image: Your company's community image is enhanced through Green Business
certification.
· Save Money: Saving energy, water and raw materials saves you money. Sending less trash to
the landfill saves you money, too.
· Positive workplace: Developing a positive, proactive relationship with local compliance
inspectors can help you avoid liability, fines and other sanctions.
· Free advertising: The Program promotes your business to the public and other businesses for
free!
· Safer Workplace: Your employees will enjoy a safer workplace and will have one more
reason to take pride in working for you.
· Free assistance: The Green Business Program offers you free, convenient, time-saving
assistance.
How to become a Certified Green Business....
Read through the Checklist starting on the following page. Check all of the boxes that apply. To
become certified you must achieve all the criteria that are REQUIRED on the checklist. Some of the
categories offer some choices. Not all of the items listed are required. Call your Green Business
Coordinator if you have questions or need assistance meeting the requirements. When you believe
you have met the requirements, fax in your application and contact your Green Business Coordinator.
They will conduct a small tour of your facility and go through the checklist with you. If you meet the
requirements, the coordinator will begin the certification process. If there are some things that need to
be done to meet the requirements, the coordinator will let you know what you need to fix before
certification.
Remember, the program offers free, non-enforcement, technical assistance to help meet the criteria.
We will send out professional technical staff to assist you in meeting the energy, water, resource
conservation and pollution prevention requirements.
To Contact the coordinator in your area call: Santa Cruz County Sanitation District
Phone number: (831) 477-3907 Fax: (831) 462-3973
Email: greenbusiness@co.santa-cruz.ca.us
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Green Business Checklist For Printers
A. Pollution Prevention
Businesses must meet compliance with regulatory requirements as well as all of the criteria outlined
below to obtain Green Business Status, except where a choice is given. If a certain section does not
apply to your business, mark it with N/A for Not Applicable. For instance, if there is no screen
printing at your facility, mark that section N/A.
1. Drains and Housekeeping
1. No wastewater is entering a storm drain. "Only rain down the storm drain."
2. Dry cleanup methods are used as a preference or norm and are always used prior to
mopping floors.
3. Dry sweep outdoor and parking areas rather than hosing or washing down. Dispose of
the debris in the garbage.
4. Mop water (soapy water only) is discharged to the sanitary sewer, not the storm drain.
5. Floor spills are cleaned up immediately after they occur or are discovered to prevent the
spill from spreading.
6. The wastewater from outdoor pressure washing and steam cleaning of surfaces is
routed to the sanitary sewer or to landscaping. None of the wastewater is entering a
storm drain or neighboring water body.
7. Replace traditional janitorial chemicals with more environmentally friendly chemicals.
Use one or a few multipurpose cleaners, rather than many special-purpose cleaners.
8. Equipment is not cleaned outdoors where wastewater can enter a storm drain or creek.
9. Correct situations that attract and harbor pests with proper food and garbage storage
and landscaping.
10. Use a licensed, registered PCO (pest control operator) for any chemical pesticide
applications. Only apply pesticides or herbicides during dry weather and never before
it rains.
11. Integrated Pest Management - Use (or specify in contracts) least toxic pest control
methods and products to reduce or eliminate the use of chemical pesticides.
· Correct situations that attract and harbor pests with proper food and garbage storage
and landscaping.
· Use traps, baits and barriers.
· Use biological controls.
· Use less toxic pesticides such as soaps, oils, and microbials and apply on an "as
needed" vs. set schedule.
· When chemical pesticides are necessary, use those labeled "caution" rather than
"warning" or "danger".
· Use pest resistant plants.
12. Have a volunteer organization label all storm water drains with "No dumping, Drains to
Bay" stencils. Your Green Business Coordinator can organize this for you.
13. Clean private catch basins once a year, before the first rain.
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2. Exterior Storage
1. Dumpsters are maintained leak free. Leaking dumpsters are repaired or replaced
immediately.
2. Dumpsters are kept tightly covered and impermeable to rain water. If there are no
covers on the dumpster, overhead coverage is provided.
3. Dumpsters are not cleaned or hosed down by the business. If this is necessary, the
leasing company is contacted to take the dumpster away and replace it with a clean one.
4. Post signs at trouble spots (e.g., loading docks, dumpster areas, outside hoses)
describing proper practices.
5. Keep receiving and storage areas, parking, landscape, and dumpster area clean and free
from litter, oil drips and debris.
3. Spill Prevention Control & Response
1. Demonstrate that the business practices spill prevention (training or inspection logs,
periodic spill drills, carrying full containers with spill protection, etc.)
2. Containers are emptied before they are full in order to avoid spills.
3. A cover is used when transporting fluids or liquids.
4. There is adequate absorbent material to contain the largest possible spill from entering a
storm or sewer drain.
5. Keep a spill kit handy to catch/collect spills from leaking company or employee
vehicles.
6. Install spill and leak control equipment such as spill basins, splash guards, drip boards,
overflow controls, alarms, relief valves, interlock and leak detection devices.
7. Use material transfer methods that prevent spillage. (Pipelines, pump & spigot, spout
& funnel, etc.).
8. Store materials near point of use to avoid spills while transporting them.
9. Use pumps on solvent containers with a proper fit to minimize spills and evaporation.
10. If you must pour solvent over a roller, use a drip pan underneath to collect the solvent
that falls beneath. Dispose of excess solvent in the proper waste container.
4. Building and Maintenance Materials and Supplies
Complete 5 of the following:
1. Use at least two alternative building/maintenance materials and or supplies:
2. Use natural or low emissions building materials, carpets or furniture.
3. Use electric (not gas) powered tools.
4. Use wet scraping, tenting or HEPA-vac instruments to reduce dust and debris when
removing paint (avoiding chemical paint stripping).
5. Use high-efficiency paint spray equipment.
6. Buy rechargeable batteries and appliances, such as hand-held vacuum cleaners and
flashlights.
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7. Print promotional materials with soy or other low-VOC inks.
8. Use unbleached and/or chlorine-free paper products (copy paper, paper towels, coffee
filters, etc.).
9. Switch from commercial air fresheners to potpourri or vinegar & lemon juice.
10. Switch from toxic permanent ink markers/pens to water-based markers.
11. Purchase laundry detergents that have little or no phosphates.
12. Purchase recycled content construction materials when building/remodeling (such as
plastic lumber for decking, benches and railing, carpet, carpet padding, etc).
13. Use non-toxic, low VOC white out and white board pens, etc.
14. Buy low-mercury fluorescent lamps.
5. Blanket Wash and Solvent
Choose Three out of the Five following Criteria
1. Use job scheduling to reduce press clean up and solvent use by running lighter colors,
and then darker ones whenever possible.
2. Install automatic blanket washers to reduce the amount of solvent used and wastes
generated.
3. Use spot application of solvents for stubborn ink residues rather than over application
of solvent to an entire area.
4. Use re-circulating solvent sinks for parts cleaning to reduce once-used solvent cleaning
of press parts.
5. Use less toxic solvents or aqueous-based cleaners
Product: ______________________
6. Screen Printers
Must Meet All of The Criteria in This Section
1. Reclaim screens immediately after a print run; remove as much excess ink from screens
prior to cleaning and return back to original container.
2. Apply haze remover only to areas where a ghost image is visible rather than to the
entire screen. This will reduce chemical use.
3. Place catch basins around the screen during screen reclamation in order to capture
chemical over spray for recovery and reuse.
4. Replace traditional solvent screen cleaning systems with high pressure water/detergent
rinsing systems (aqueous cleaners) to reduce the amount of solvent used in the work
place.
5. Use degreasers that do not contain hazardous and/or chlorinated solvents.
7. Material/Product Changes
Use effective alternative products that are the least hazardous and polluting.
1. Ink: Use low VOC & water/vegetable- based products
Product:________________________
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2. Aerosol spray cans: Use refillable, pressurized spray cans (e.g., WD-40).
Product:______________________
3. Reduce redundant or similar products (If you have several types of solvents, could
fewer do the job?)
4. Other:_______________________
8. Image and Plate Processing
Choose Five out of the Eleven Criteria
1. Replace metal etching processor with automated aqueous processor that generates less
waste.
2. Recover your silver from fixer and wash water onsite. Or, contract with a licensed
hauler who recovers the silver from waste fixer.
3. Install in-line silver recovery to extend fixer bath life.
4. Use floating lids on developer containers to protect stored materials from oxidation.
5. Extend bath life with additives such as acetic acid to keep the pH low. Monitor
temperature.
6. Extend bath life with additives such as ammonium thiosulfate, which could as much as
double the allowable concentration of silver buildup.
7. Use electronic pre-press and imaging systems to reduce developers and film or plating
materials.
8. Install waterless paper and film developing units to minimize the volume of fixer waste.
Segregate fixer from developer.
9. Use diazo, vesicular, photopolymer and electrostatic films instead of those containing
silver.
10. Use glass marbles to bring the liquid level to the brim each time the liquid is used.
11. Other:________________________
9. "Makeready"
Choose Three out of the Six criteria
1. Install an automated registration system.
2. Install automated plate benders to prevent problems with fit.
3. Install automated plate scanners for web and sheet-fed offset presses to determine
image density, avoiding unnecessary ink usage.
4. Install an automatic ink key setting system.
5. Install ink/water sensors.
6. Other:_________________________
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10. Printing and Finishing
Choose Five out of the Ten Criteria
1. Install automatic ink levelers or use antiskinning spray. These technologies do contain
VOCs; however, they are significantly less polluting than drying ink and fountain
solution.
2. Use automatic roller and blanket cleaning equipment to promote more efficient use of
cleaning solvent.
3. Use a fountain solution that contains low concentrations of isopropyl alcohol (IPA) or
one that does not contain IPA. (IPA emissions can cause air pollution problems and
may require the installation of air pollution control equipment. Substitutes are
available.)
4. Educate customers about the benefits of soy-based inks and other safer alternative
printing chemicals. Provide documentation.
5. Adopt a standard ink sequence to reduce wasted ink and cleaning solution.
6. Refrigerate fountain solution. (This reduces fountain solution losses, VOC emissions,
and waste.)
7. Utilize blanket washes that contain less hazardous materials and low vapor pressure (10
millimeters of Mercury or less, measured at 20°C or 68°F).
8. Use shop towels as long as possible before sending to a commercial launderer. Use
dirty ones for the first pass; clean ones for the second pass.
9. Whenever possible, run similar jobs simultaneously to minimize waste generation
between cleanup and start of the next run. Schedule jobs from light to dark colors.
10. Other:______________________
11. Hazardous Substance Reduction
Choose Three out of the Six criteria
1. Look for ways to reuse your waste products either in your processes or as a raw
material for recycling companies.
2. Segregate waste streams to allow for the reuse/recycling (on-or off-site) of hazardous
materials/wastes.
3. Strip goldenrod from negatives and accumulate for pickup by a licensed hauler.
4. Accumulate chromoliths for recycling.
5. For web presses, save excess inks and market them to customers as "house colors."
6. Other:______________________
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C. Energy Conservation
Have your energy company or an energy service conduct a commercial energy audit of your facility to
help identify which energy conservation measures to use in your shop. Contact PG&E to obtain your
energy consumption history (preferably the last three years). Retain all future statements of energy
consumption (invoices). Submit data to the Green Business Program Coordinator. Future statements
will be collected at a later date.
1. Complete regularly scheduled maintenance on your HVAC (heating, ventilation and air
conditioning) system.
· Clean permanent filters with mild detergents every two months (change replaceable filters
every 2 months).
· Check entire system each year for coolant and air leaks, clogs, and obstructions of air
intake and vents.
· Keep condense coils free of dust & lint.
2. Implement at least seven measures below, with at least three coming from
"Equipment/Facility Changes".
Equipment/Facility Changes:
1. Use an energy management system to control lighting and HVAC.
2. Install occupancy sensors for lighting in low occupancy areas.
3. Retrofit incandescent bulbs with compact fluorescent lights.
4. Install dimmable ballasts to dim lights to take advantage of daylight.
5. Upgrade existing fluorescent lighting with T-8 lamps with electronic ballasts (T-8 systems
consume up to 40% less energy than conventional T-12 systems).
6. Install a programmable thermostat to control heating and air conditioning.
7. Insulate all major hot water pipes.
8. Use weather stripping to close air gaps around doors and windows.
9. Retrofit exit signs with LEDs or fluorescent bulbs.
10. Select electrical equipment with energy saving features (e.g. Energy Star).
11. Install and use computer hardware programs that save energy by automatically turning off idle
monitors and printers.
12. Plant native shrubs or trees near windows for shade.
13. Convert electric hot water heaters to natural gas.
14. Use a solar water heater or pre-heater.
15. Reduce the number of lamps and increase lighting efficiency by installing optical reflectors or
diffusers.
16. Install ceiling fans.
17. Replace inefficient or broken windows with double pane energy-efficient windows.
18. Choose a 220 volt electric motor over a 110 volt motor to achieve both greater power and
greater efficiency.
19. Replace motor with a variable speed drive rather than "throttling."
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20. Purchase a more efficient motor instead of rewinding an older one.
21. Operate, maintain and modify machines for efficiency.
22. Other ___________________________
Employee Practices:
23. Clean lighting fixtures and lamps so that they are lighting as effectively as possible (dirt can
reduce lighting efficiency by up to 50%) and replace aging flourescent tubes. Then remove
lamps where possible.
24. Check and adjust lighting control devices such as time clocks and photocells.
25. Set thermostat to 76º F for cooling, 68ºF for heating, and use the thermostat's night setback.
26. Institute a policy that all electronic devices and lighting be turned off in non-occupied rooms.
27. Drain and flush hot water tanks to the sanitary sewer every 6 months to prevent scale build up
and deposits (This can reduce heating efficiency).
28. Set hot water heaters to standard 140-150º F.
29. Turn room cooling units off when the weather is cooler.
30. Check pilot lights for proper adjustment.
31. Rearrange workspace to take advantage of natural sunlight, and design for increased natural
lighting when remodeling.
32. Use light switch reminders to remind customers and staff to turn off lights.
33. Use small fans and space heaters during off hours instead off heating the whole office.
34. Other ___________________________
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D. Solid Waste Reduction
Have a solid waste reduction assessment done for your facility to help identify which waste reduction,
reuse and recycling practices would best work for your shop.
Reduce paper in 5 of the following ways:
1. Keep a stack of previously used paper near printers; use it for drafts or internal memos, or
designate a draft tray on printers with multiple trays.
2. Use computer fax modems that allow faxing directly from computers without printing, or email
documents rather than faxing.
3. Purchase/lease copiers and printers with double sided copying capability.
4. Require double sided copying for multi-page documents.
5. Eliminate unwanted mailings by calling sender's 800 number or writing "refused" on first class
mail.
6. Eliminate duplicate mailings & subscriptions by returning labels to the sender requesting that
all but one be removed.
7. For bulk mail, request removal of name, & write "refused" on first class mail.
8. Purge your own mailing lists to eliminate duplication.
9. Set copier and printer defaults to double sided. GREEN NOTES
10. Set up a bulletin board or develop routing lists for
bulletins, memos, trade journals to minimize the number The average office worker discards more
of employees receiving individual copies. than 175 pounds of high-grade office
11. Replace memos with e-mail messages & discourage the paper each year.
printing of messages.
12. Re-use envelopes you've received by covering up the old address and postage, and affix new.
13. Design marketing materials that require no envelope simply fold and mail.
14. Reuse office paper as scratch paper.
15. Set word processing defaults for smaller fonts and margins.
16. Other____________________________________________________________
Reduce waste in 5 of the following ways:
17. Select products shipped with less packaging.
18. Buy ingredients (e.g., flour, sugar and salt) in bulk when sales volume and storage space allow.
19. Buy products in returnable, reusable or recyclable containers. These must be approved for
commercial use in food establishments. Ask your supplier to ship with less, recycled or
reusable packaging.
20. Install cloth hand dryers in restrooms.
21. Replace disposable beverage containers with washable, reusable ones (Contact Environmental
Health to ensure proper sanitizing, and Environmental Compliance to make sure that sanitizing
does not affect the grease trap or interceptor).
22. Require cleaning/sanitizing product suppliers to take back empty buckets or drums.
23. Switch from individual condiment packets (e.g., salt, pepper & sugar) to -approved, refillable
containers.
24. Buy pickles, mayonnaise, salad dressings, etc. in containers other than non-recyclable hard
plastic pails or buckets. Try them in plastic-lined cardboard, cry-o-vac, or foil pouches.
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25. Substitute biodegradable cups and plates in place of polystyrene, Styrofoam, or paper (vendor:
Simply Biodegradable, www.simplybiodegradable.com)
26. Donate old uniforms and linens to shelters or nonprofits or otherwise recycle them.
27. Eliminate inner-pack dividers in shipping containers for miscellaneous supplies.
28. Buy eggs shelled in bulk (refrigerate as required) if using three or more cases per week.
29. Serve straws from Environmental Health-approved dispensers rather than offering pre-wrapped
(for self-service areas only).
30. Eliminate paper coasters or switch to reusable ones.
31. Offer discounts or incentives to customers who use refillable mugs, cups, or to-go containers.
Have all employees use reusable mugs and cups.
32. Other ____________________________
Everything for which a convenient collection or drop-off opportunity exists is reused or recycled.
The following are items that are readily recyclable: Cardboard, tires, metals, office paper, mixed
paper, packaging, newspaper, wood pallets and spools, plastics, bottles, cans, glass, yard waste,
unwanted electronic equipment, car fluids such as coolant and waste oil, excess paint/solvents,
batteries and fluorescent light bulbs.
Recycle or reuse materials in 2 additional ways:
33. Compost or recycle pre-consumer vegetable & fruit trimmings
34. Use laundry service that provides reusable bags for dirty and clean linen.
35. Leave grass clipping on mowed turf ("grass-cycling") rather than disposing.
36. Compost or recycle landscape debris and prunings.
37. For shipping, use shredded paper for packaging needs instead of purchasing styrofoam pellets,
bubble wrap, other packing materials (if you receive these, reuse them in your own packaging).
38. Other ____________________________
Purchase 3 recycled content products from numbers 40-58 below:
39. Paper table covers
40. Placemats GREEN NOTES
41. Napkins
42. Menus In the manufacture of "recycled" paper,
43. Guest checks 64% less energy and 58% less water is
44. Office paper required, and 74% less air pollution is
45. Business cards generated.
46. Storage bins and containers for recyclables. Look for recycled paper with a high post-
47. Refuse pails and bags (recycled HDPE trash liner consumer content (previously used-not
bags instead of LDPE or LLDPE) manufacturing scraps). Copy paper with
48. Floor mats 30% post-consumer content is readily
49. Toilet seat covers and toilet paper available and proven effective.
50. Carpet
51. Paper towels in restrooms
52. Construction materials when building/remodeling.
53. Use recycled-content paint.
54. Pencils/rulers and other desk accessories
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55. Purchase mulch, soil amendments and compost made of plant trimmings, or green waste.
56. Other____________________________
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E. Water Conservation
I. Water Management
Have your water utility conduct a free water use survey of your facility (where available). Review it
annually to identify additional ways to reduce your water use. Contact your local water utility and
obtain all available water usage data (preferably three years). Retain all future water use data. Provide
this data to your Green Business Program Coordinator. Contact your local water utility and ask about
rebate programs in your area.
Complete all of these mandatory water conservation measures listed below that are applicable to
your business:
1. Understand your water bill and review it monthly for indications of leaks, spikes or other
problems. Call your water utility if you notice any unusual increases in use or if you are
looking for suggestions on how to improve the efficiency of your water use.
2. Learn how to read your water meter.
3. Regularly check for and repair all leaks in your facility (toilet leaks can be detected in tank
toilets with leak detecting tablets, which may be available from your local water company).
Train your staff to monitor and respond immediately to leaking equipment.
4. Use "dry sweeping" to clean concrete or asphalt surfaces instead of using water to wash down
surfaces. Use high pressure, low water use cleaning techniques only when necessary. Always
send wastewater from pressure washing to landscaping or the sewer (discharge to the sewer is
mandatory in the City of Santa Cruz), not the storm drain. Use a water conserving broom
attached to a hose as an alternative to pressure washing where possible
II. General Water Conservation Measures and Practices
Complete all of these mandatory water conservation measures directly below that are applicable
to your business:
5. Install low flow aerators in faucets (1.5 gpm) and showerheads (2.5 gpm). Your water utility
may provide these for free.
In addition, implement at least 3 of the elective water conservation measures listed below.
Consider areas of greatest water use at your facility in choosing new measures.
A. Fixtures and Equipment
1. Install toilets manufactured to flush 1.6 gallons or less.
2. Install non-water (water free) urinals.
3. Install urinals that are manufactured to flush at 1.0 gallon or less. Or replace
diaphragms in the flush valve, so that they flush 1.0 gallon.
4. Install low flow, self-closing faucets either infrared or springloaded.
5. If cleaning floors with water, use high-pressure low-volume cleaning equipment or use
a recycling filtered system such as, an electronic powered cleaning machine.
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6. Maintain water pressure (pressure reducing valve) between 60-80 PSI to optimize
performance and reduce water loss through leakage, if necessary.
B. Indoor Water Management Practices
7. Change window-cleaning schedule from "periodic" to "as required."
8. Use dry floor cleaning methods indoors followed by damp mopping, rather than
spraying or hosing with water.
C. Outdoor Water Management Practices
9. Instead of washing vehicles on site, send vehicles to a washing service that recycles
water.
10. Regular pavement cleaning is accomplished by sweeping manually or with electric
vacuum or blower, and properly disposing of debris.
D. Other (describe):
_______________________________________________________________________________
III. Landscaping
Complete all of these mandatory water conservation measures that are applicable to your
business:
1. Test irrigation sprinklers 4 times per year to ensure proper operation and coverage.
2. Repair all broken or defective sprinkler heads/nozzles, lines & valves.
3. Adjust sprinklers for proper coverage optimizing spacing and avoiding runoff onto
paved surfaces. Adjust sprinklers to achieve even water distribution.
4. Adjust sprinkler times and/or duration according to seasons, water during non-daylight
hours (generally before 7 am or after 9 pm).
If you have landscaping, you must meet at least 3 of the elective landscaping water conservation
criteria below.
5. Rain shut-off devices or moisture sensors are installed to override automatic irrigation
when adequate moisture exists.
6. The number of days lawns are irrigated is limited to a maximum of 3-4 days per week
during summer, 2-3 in the spring and fall, and none in the winter. Tree and shrub
watering is limited to a maximum of 2 days per week in the summer, 1-2 days in the
spring and fall, and none in the winter. Coastal areas that are influenced by fog in the
summer can usually get by with fewer days per week of irrigation in the summer
season.
7. Prevent runoff when irrigating landscaping on slopes or in narrow planting strips, by
scheduling multiple run times for short periods (3-5 minutes), with at least an hour
between water applications.
8. Valves are separated based on plant water use (hydro zones).
9. Sprinklers are matched with same precipitation rates.
10. Automatic irrigation controller has the following features:
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o Dual programming capability program A and B
o Automatic rain shut-off
o Soil moisture sensor to override program when adequate moisture is present
11. At least two inches of mulch is applied in all non-turf planting areas.
12. Plant material is native or drought tolerant (water conserving).
13. Where available, use recycled water instead of potable water for landscaping.
14. Demonstrate/Describe your own alternative water conservation technique for
landscaping:____________________________________________________________
______________________________________________________________________
F. Compliance Checks
Note: If business does not store hazardous materials, this section is non-applicable.
1. Business has met compliance with all air-related regulatory requirements (confirm with
Monterey Bay Unified Air Pollution Control District)
2. Business has met compliance with all storm water-related regulatory requirements
(confirm with Environmental Health Services/Certified Unified Program Agency and
regional Publicly Owned Treatment Works [POTW])
3. Business has met compliance with all wastewater-related regulatory requirements
(confirm with regional POTW Pretreatment Programs)
G. Employee Awareness and Training
1. New and current employees are trained to follow the Green Business practices.
2. All employees are trained on proper cleaning and janitorial procedures.
3. An employee will be asked if they know what Green Business and/or Best
Environmental Practices are. They will be asked to list an example of a Green Business
or Best Environmental Practice.
4. Provide incentives to employees who take ownership of Best Environmental Practices
such as "Employee of the Month". (Optional)
5. Encourage employees to use alternative transportation, such as bike, bus, or carpool to
get to work. Demonstrate that employees are encouraged to do.
All criteria have been met as of the following date:
Signature of authorized Green Business Program Coordinator:
Printed Name:
The following items must be met before Green Business certification: i.e., Section J.1, Section L.2, Section
L.13..
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