Information about http://www.the-dma.org/conferences/dma08/DMA08_Exh_Forms_3.pdf
DMA· 08 Conference & Exhibition …
Tags: booth size, company contact, complimentary registrations, conference exhibition, contact booth, customer id number, dma members, exhibition registration, exhibits, information fax, las vegas convention center, members customer service, october 11, pre conference, price per square foot, registration fee, space application, square feet, vegas convention center, vegas nevada,Pages: 3
Language: english
Created: Tue Sep 4 16:17:32 2007
Display cached document
Page 1
Page 2
Page 3
DMA· 08 Conference & Exhibition
Las Vegas Convention Center Pre-Conference: October 11 12, 2008
Las Vegas, Nevada Exhibition: October 12 14, 2008
October 11 16, 2008 Conference: October 12 15, 2008
Post-Conference: October 15 16, 2008
EXHIBITOR SPACE APPLICATION
Important please print clearly all information. Fax completed form to 202.955.0056.
DMA Member? K No K Yes DMA Customer ID#*___________________ Payment
Booth Price: Per square foot
*If you do not know your DMA customer ID number, please contact DMA
K $39.95 DMA Members K $51.95 Non-Members
Customer Service at 212.790.1500.
Includes:
Exhibitor Information · 3 complimentary registrations
Address for Exhibit Contact (to receive exhibits information) · 2 additional registrations at 50% off the on-site Conference & Exhibition
registration fee (DMA Member/Non Member) Maximum: 5 registrations.
Company Name
Company Contact
Booth size required: ______x ________or total square feet: ____________
Total Cost: ________sq. ft. x per sq. ft. charge of $ ________= $ ________
Job Title
Applications received up until July 11, 2008, require a 50% deposit.
Mailing Address After July 11, 2008, all applications must be submitted with full pay-
ment. Total amount enclosed $ __________________________
City State Postal Code Country
*Note: 25% of total space cost is non-refundable.
Telephone Extension Fax
Please check choice of payment:
E-Mail Web site
K American Express K Visa K Discover Card K MasterCard K Check
PR Contact
Account number
Phone E-Mail Expiration date
Name (as it appears on card)
Preference in Booth Location
Company name (if corporate card)
1st 2nd
Signature
3rd
4th
I have read the Exhibitor Terms & Conditions and agree to abide by them.
5th
6th
K I wish to be in the Online Marketing Solutions Pavilion. Signature Date
K I wish to be in the International Pavilion.
I give you permission to fax me information on DMA events and products.
K I wish to be in the Performance Marketing Pavilion.
Important -- To help us in assigning the locations for the exhibit booths, Signature Date
please list below the names of competitors you do or do not wish to be near. Mail to: Gaye Dullaghan
This is critical information for booth assignment. Sr. Manager, Exhibit Operations Phone: 202.861.2469
1615 L Street, NW, Suite 1100 Fax: 202.955.0056
I do not wish to be near: _________________________________________ Washington, DC 20036
_____________________________________________________________ For the DMA Show Management Use Only
I do wish to be near: ____________________________________________
Date Received
_____________________________________________________________
Check Number
Ë Please check here if this is your first time exhibiting at this show. If so, how
did you hear about us?__________________________________________ Amount
What other shows have you considered that hit this same market?__________ Total Cost Priority Points
Booth(s) Assigned
______________________________________________________________
DMA· 08 Conference & Exhibition
Las Vegas Convention Center Pre-Conference: October 11 12, 2008
Las Vegas, Nevada Exhibition: October 12 14, 2008
October 11 16, 2008 Conference: October 12 15, 2008
Post-Conference: October 15 16, 2008
TERMS AND CONDITIONS
Exhibit Space Rental Agreement: based on the date of receipt of application Saturday, October 11, 2008, for which
The exhibit space rental agreement and and required deposit. DMA reserves the no special arrangements have been made,
these rules and regulations and any other right to rearrange exhibitors or to adjust the may be resold or reassigned by DMA
rules and regulations adopted by DMA, floor plan to accommodate the best interests without obligation on the part of DMA
shall constitute the agreement between The of the Exhibition. The floor plan for any refund.
DMA and the DMA exhibitor and is maintained by DMA shall be the official
hereinafter referred to as the application floor plan. Changes may occur at any time, Removal of Displays: (a) The exhibitor
and/or agreement. Submission of an exhibit including prior to the space assignment, to shall not dismantle its display or begin to
space rental agreement and/or payment for accommodate show needs. tear down prior to the stated close of the
exhibit space does not guarantee that the show. Exhibits are to remain open until
exhibit space will be assigned. Subletting Space: No exhibitor shall after the conclusion of the last exhibit
assign, sublet or apportion the whole or any period as specified in the official program.
Exhibitor Representative: The signer of part of the space assigned, or have Exhibitors agree that premature teardown
the exhibit space agreement shall be the representatives, products or materials from detracts from the over all merit of the show.
official representative of the exhibiting companies other than its own in the said (b) In the event that an exhibitor begins
company and shall have the authority to act exhibit. teardown prior to the official stated time, or
on behalf of the exhibitor in all matters if a company maintains an unmanned
relating to DMA. Admission Regulations: Admission to booth during exhibit hours, DMA will
the exhibition will be official DMA deduct 15% of said company's priority
Applications and Fees: Applications for registration badges only. Badges must be point total. This deduction will be made
exhibit space shall be subject to the approval worn at all times, including set-up and after each DMA show for every company
of DMA. DMA reserves the right to reject tear-down. that does not keep its booth(s) staffed
applications for space with or without cause and/or its entire display intact during
if it is in the best judgment of the DMA Minors and Children: Persons under 18
official show hours. (c) The deadline for
exhibition. Applications received up until years of age will not be permitted in the clearance of all materials will be enforced. It
July 11, 2008, require a 50% deposit. After exhibit area. is the sole responsibility of each exhibitor to
July 11, 2008, all applications must be have materials packed, identified and
Installation of Displays: (a) All displays
submitted with full payment. Note: 25% cleared for shipment by such designated
of the total exhibit space cost is non- must be completely arranged for viewing by
time. (d) The Association reserves the right
refundable. The balance of payment is due the date and hour officially specified by
with no liability whatsoever for damage,
July 11, 2008. If the balance is not received DMA. (b) Noisy or unsightly work in any
spoilage, or loss, to dismantle, dispose of,
by that date, reserved space can no longer exhibitor's display space after the above
store and clear from the premises any
be guaranteed. Exhibitors will not be deadline is prohibited during exhibition
display material, goods, property, or
allowed to set up until the exhibit fee is hours. (c) Shipments of display and exhibit
merchandise of an exhibitor who has failed
paid in full. materials arriving prior to set-up day must
to comply with the above requirements, or
be sent to the official show service
to order such to be done at the sole expense
Cancellations: Cancellation requests must contractor and must arrive prepaid. No
of the exhibitor.
be sent in writing to the attention of the shipments will be accepted at the show site
DMA Exhibits. Note: 25% of the total prior to the set-up day. Goods received after Space Provisions and Regulations:
exhibit space cost is non-refundable. If the show opening must be delivered to the For a complete listing of standard
cancellation notice is received after April 11, space and arranged at times other than equipment provided by DMA for all linear
2008, but prior to July 11, 2008, the official hours. (d) Goods and materials used 10' x 10' exhibit spaces, refer to the
exhibitor is liable for 50% of the total in any display (except bona fide samples) Exhibitor Service Manual, which will be
exhibit space cost. If cancellation notice is may not be removed from the show floor provided to all exhibitors by the official
received after July 11, 2008, no refund will without written approval of The decorator after receipt of exhibit
be granted. Association. (e) If erection of any crated confirmation and deposit. All Exhibits must
exhibit has not started by 6:00 P.M. on be free-standing. No bolts, screws, hooks, or
Space Assignments: Space assignments Saturday, October 11, 2008, and no nails shall be driven into, or otherwise
shall be indicated on the exhibit space rental arrangements for set-up have been made, attached to the walls, pillars, or floor of the
agreement as approved by DMA. On-site DMA shall have the authority to order the exhibit areas. No part of the display may be
assigned exhibit space will be determined by exhibit to be erected and the exhibitor will attached to or otherwise secured to the
the DMA Exhibition point system. Spaces be billed for, and agree to pay for, all drapery backdrop or side dividers. In
will be allocated according to the number of charges incurred. The DMA shall not be addition, no decals or other adhesive
points accumulated by any one company. liable for any damages that may occur materials shall be applied or affixed to the
After on-site selection, exhibit space will be during this exhibit set-up. (f ) Any space walls, pillars, or floor of the exhibit areas.
assigned on a first-come, first-served basis, not claimed and occupied by 6:00 P.M. on cont.
The DMA provides carpet in the aisles of Exhibitors shall not, without the written DMA, exhibitors, or any supplier. The
the show to enhance the overall appearance consent of DMA, distribute or permit the DMA staff, unless confirmed in writing,
of the show floor. It is the exhibitors distribution of any advertising material, will not be bound to any verbal agreements.
responsiblility to create an attractive display literature, souvenir items, or promotional
area. The exhibitor is required to provide materials in or about the exhibit areas Security: Management will provide the
carpet to cover the area contracted, except from their own allotted space. services of a reputable protective agency
including carpet under equipment. during the period of installation, show, and
The Association reserves the right to restrict dismantling, and exhibitor agrees that the
Exhibitors shall not post any sign of any displays which would constitute a violation provision of such services constitutes
description except within the confines of of this contract because of noise, methods adequate discharge of all obligations of the
the exhibit space assigned. of operation, materials, or for any reason, management to supervise and protect
become objectionable, and to prohibit or exhibitor's property with the Exhibition.
Every exhibit must be fully staffed and remove any displays, which in the opinion
operational during the entire Exhibition. of the Association detract from the general Exhibitors may furnish additional guards at
character or appearance of the Exhibition. their own cost and expense, but only with
Exhibitors shall confine their activities to prior approval by Management.
the exhibit space granted pursuant to the The serving or distribution of alcoholic
exhibit space rental agreement. All in-line beverages by exhibitors in any part of the Liability and Insurance: (a) Every
exhibits must be confined to a maximum Exhibit Hall is forbidden, unless otherwise reasonable precaution will be taken by
height of 8', and perimeter exhibits must be approved by the Association. Photography DMA to protect property during
confined to a maximum height of 12'. and videotaping are prohibited without the installation, show period, and removal.
Peninsula exhibits are permitted to a written permission of DMA. The DMA is However, neither the Sponsor of the
maximum height of 16'. The front half of the final authority on all matters relating to Exhibition, the Association, service
the side wall must contain at least 50% operation and conduct. contractors, building or grounds officials,
open area to permit side viewing through nor any officers, staff members, or directors
the booth. Fire Regulations: Exhibitors must of any of the same, are responsible for the
conform to all standard fire codes of the safety of the property of exhibitors from
Island exhibitors are permitted a maximum host city, Las Vegas, Nevada. Exhibitors theft or damages by fire, accident,
height of 16'. Because an island exhibit is shall not allow the display to block the view vandalism, or other causes. Watchmen will
automatically separated by the width of an of, or impede access to, fire alarm boxes, fire be on the premises as required. (b) All
aisle from all neighboring exhibits, full use hose cabinets, fire extinguishers, or other property of the exhibitor will remain under
of floor space is permitted, without any safety equipment. All wiring, electrical exhibitor's custody and control in transit to,
other restrictions. equipment and booth decorations must from, and within the confines of the exhibit
comply with said regulations. hall, subject to the rules and regulations of
Hanging signs which are incorporated as
the Exhibition. Exhibitors are advised to
part of exhibits may not exceed height Exhibitors will not be permitted to store carry appropriate insurance to cover display
limitations established for that particular boxes or packing crates in or behind exhibit materials against damage and loss, and
booth configuration. Hanging signs must be booths. Prior to 2:00 P.M. of the first show public liability insurance against injury to
finished on all sides. Exhibitors must receive day, all boxers and crates will be placed in the person and property of others.
written permission from DMA to include storage provided they are properly labeled
hanging signs as part of their display. for storage. Those not so labeled will be Union Labor: Exhibitors will employ only
removed and destroyed as refuse. (Note: union labor, as made available by official
Operation and Conduct: Exhibitors are
storage labels will be provided at the contractors in the installation and
not allowed to obstruct the view or Official Service Contractor's Desk.) dismantling of their exhibits, and in their
adversely affect displays of other exhibitors.
operation when required by union
Attendants, models, or robots are subject to Audio Visual & Sound Producing agreements. An exhibitor planning to build
the approval of the Association, and must Apparatus: Video equipment, movie or special displays should employ union
confine their activities to the exhibit space slide projectors, tape recorders, or other display companies in their fabrication, and
occupied by the exhibitor. Exhibitor's sound equipment must be self-contained carpentry and electrical work in such displays
personnel may not enter the exhibit space of and fireproofed. must bear union labels.
another exhibitor without permission from
that exhibitor and at no time may enter an The sound must be kept at a volume not to Agreement: By signing the space
exhibit space that is not staffed, except exceed that of normal conversation or 80 application incorporating these terms by
their own. decibels. Such equipment must not interfere references, the exhibitor agrees to abide by
with neighboring exhibitors and must not these rules and regulations, and those of the
No cash sales will be permitted. exceed the height limitations of the exhibit convention center and by the decisions of
space. The film must be devoted exclusively DMA. This contract will become binding
Dollies, carts, and other such devices are to the business of the exhibitor. The DMA
not permitted on the exhibit floor during on both the exhibitor and the Association
will not be responsible for obtaining any upon its acceptance by DMA.
exhibit hours without the written consent audio/visual equipment.
of the DMA.
These terms and conditions have been
No exhibitor shall show any goods or developed to allow each exhibitor equality
Exhibitors are responsible for all damages to apparatus in operation if the same are noisy
property caused by themselves or their regardless of size. Each exhibiting company
or objectionable to surrounding exhibitors should be given an equal opportunity,
personnel. Should such damage occur, the or DMA staff.
exhibitor is liable to the owner of the within reason, to present its products
damaged property. in the most effective manner to the
Verbal Agreements: The DMA will not
target audience.
be bound by any verbal agreements,
representations, or statements between