INTERGOVERNMENTAL PANEL ON CLIMATE CHANGE …

                INTERGOVERNMENTAL PANEL ON CLIMATE CHANGE
                        NATIONAL GREENHOUSE GAS INVENTORIES PROGRAMME

    WMO                                                                                            UNEP


                             4th Meeting of the Editorial Board of the
                            IPCC EMISSION FACTOR DATABASE
                                            10-12 October 2006
                                    Address Cidade Jardim Executive Flat
                                             Sao Paulo, Brazil
                                           Meeting Report

    1.   The 4th meeting of the IPCC Emission Factor Database (EFDB)) Editorial Board was held on
         10-12 October 2006 with the following objectives:

         ·   To share a common understanding of the role of the EFDB Editorial Board
                       i.    Its objectives and responsibilities;
                      ii.    Its procedures and working practices.
         ·   To finish evaluation of any pending emission factor proposals
         ·   To consider strategies for population and improvement of the EFDB including
                       i.    To identify and make concrete proposals for data for the EFDB;
                      ii.    Cooperation with other organisations;
                     iii.    To evaluate the development of the database since the 3rd meeting of the
                             Editorial Board, and to discuss EFDB further development;
                     iv.     To discuss issues in relation with the procedures to include in the EFDB the
                             new/revised emission factors and parameters contained in the 2006
                             Guidelines;
                      v.     To improve user friendliness.

    2.   The participants were members of the IPCC EFDB Editorial Board (EB members) and the
         representative from the UNFCCC secretariat (list of participants attached). The meeting was
         hosted by Government of Brazil and organised by the Technical Support Unit of the IPCC
         National Greenhouse Gas Inventories Programme.

    3.   The current EB members were selected by the IPCC Task Force Bureau (TFB) on National
         Greenhouse Gas Inventories Programme at its 16th Session (18 December 2005) on
         recommendation from their governments/IPCC focal points. This was the first meeting for the
         new EB members, therefore it was considered important to share a common understanding of
         the role of the EFDB Editorial Board.
    4.   The agenda was adopted noting that there would be plenary sessions and sectoral breakout
         group sessions, and that the EFDB Management Group1 would meet, if necessary, alongside
         the meeting2. It was also noted that the main activities of sectoral breakout groups should be:
         ·   To consider outstanding data proposals.
         ·   To consider concrete actions to actively collect new data for the EFDB.
         ·   To consider other actions to improve EFDB.

1
  The EFDB Management Group consists of the two Editorial Board Co-Chairs, the two TFB Co-Chairs and two
members of the TSU. Its role is to provide strategic direction; to give advice and oversight of TSU and EB; to
make decisions on database developments; to propose developments; and to publicise EFDB.
2
  There was no question at this session of the EB, which required consideration by the MG.

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IPCC EFDB Editorial Board                    4th Meeting                           10-12 October 2006


         · To extract default data from the 2006 Guidelines into data input forms (if possible).
    5.   Tinus Pulles (Netherlands) and Nagmeldin Elhassan (Sudan) were elected Co-Chairs of the
         new editorial board. They commenced chairing the meeting.
    6.   Presentations by the TSU covered the aims and objectives of the meeting; the role and
         responsibilities of the Editorial Board; progress since the 3rd meeting of Editorial Board; on-
         going development of the EFDB; issues surrounding the incorporation of the default data
         from the 2006 IPCC Guidelines for National Greenhouse Gas Inventories3; and identifying
         new data for the EFDB and publicity.
    7.   Throughout the meeting (both in plenary sessions and in breakout sessions), the following
         issues were discussed and concluded:

         Requests received to change data records.

         ·   Data from Appendix 3a.3, on Wetlands, of the Good Practice Guidance for Land Use,
             Land-Use Change and Forestry (GPG-LULUCF) were entered into the EFDB as "IPCC
             default" data. The TSU received an e-mail about these data with suggestion to remove
             them in view of the nature of "Appendix" in the IPCC Methodology Reports. The TSU
             requested the EB to evaluate the issue. The EB agreed that these data were not "IPCC
             default" but should be retained in the EFDB indicating the authors of the Appendix as
             the source of data.

         ·   The TSU had also received a request for deletion of data records that were submitted by
             the other experts and already accepted by the EB. The EB considered this issue, and
             agreed that data in the EFDB should not be deleted (except for errors) but references to
             alternative data can be included.

         Additional sources of data

         ·   Additional sources of data were considered. The EU Emission Trading Scheme (EUETS)
             was noted as a potential source of data for the EFDB.

         ·   The UNECE/TFEIP had developed a similar EFDB for the Convention on Long-Range
             Transboundary Air Pollution (CLRTAP). The EB agreed that links to this database need
             to be considered. Also, links to other large databases should be considered as an
             alternative to incorporating large amounts of data.

         ·   It was also noted that the EFDB is publicised through the UNFCCC CGE Training
             Workshops and participants in those workshops may be a source of data.

         ·   Project activities registered under the Clean Development Mechanism (CDM) under the
             Kyoto Protocol4 were also found to be a possible source of data for the EFDB.

         ·   It was noted, however, that the data used in EUETS and CDM projects may be
             conservative and may not be considered as "good practice". Therefore due care should be
             taken when data are input from these sources.




3
  The 2006 IPCC Guidelines for National Greenhouse Gas Inventories were adopted/accepted by the IPCC at its
25th Session in Mauritius in April 2006. The electronic files are available through the Internet at:
http://www.ipcc-nggip.iges.or.jp/public/2006gl/index.htm
4
  The information on registered CDM projects is available at http://cdm.unfccc.int/Projects/registered.html.

IPCC - NGGIP - TSU                                   2
IPCC EFDB Editorial Board                 4th Meeting                          10-12 October 2006


        ·   It was deemed important to prioritize data to be found in order to effectively enhance the
            usefulness of EFDB. In this context, it is useful to identify data gaps by, for example,
            analyzing geographical distribution of data records currently contained in the EFDB.

       Publicity and promotion

        ·   It was agreed that every EB member as well as the TSU should make effort to publicise
            and promote the EFDB at various occasions.

        ·   The EB requested the TSU to make publicity material (leaflets and posters) available on
            the web site.

        ·   The importance of incentives for potential data providers to submit data was recognized.
            One suggestion was to announce successful data proposals and the name of the providers
            through the "What's new" section in the web site.

        ·   Sectoral breakout groups came up with various suggestions, for example:

                     EB should draft and send a letter to ask industrial trade organizations to provide
                     data/information. Similar letters could be drafted to the appropriate contact(s)
                     for CDM and JI projects.

                     TSU/EFDB co-chairs should contact national bodies who give grants for
                     research in developing countries, and ask them to write submission of data to
                     EFDB into their research priorities (medium to long term).

                     TSU should contact inventory compilers and those at UNFCCC responsible for
                     compiling all inventories ­ raising awareness, spotting suitable data and asking
                     them to submit it to EFDB.

       Consideration of data proposals

        ·   The meeting confirmed the evaluation procedure revised after the 3rd EB meeting.
            According to that, sectoral groups no longer need a lead member, although the TSU will
            ask an individual to lead the consideration of data proposals.

        ·   It was agreed that the EB should aim to minimise requests of the data provided to speed
            up the evaluation process in view of the fact that a significant cause of delay in
            considering data proposals was waiting for responses form data providers. However, it
            was recognised this may not always be possible.

        ·   It was also noted that uncertainty assessments can be based on expert judgements.

        ·   Public review of data proposals was not deemed necessary as in most cases the data are
            already public anyway and have been reviewed (e.g., peer review by a journal) prior to
            evaluation by the EB.

        ·   Sectoral groups considered all the outstanding proposed data and reached decisions on
            them all (some of these decisions were pending additional information from data
            providers). As to those decisions pending additional information from data provides,
            follow-up actions (i.e., communication with the data providers and final consideration
            after that) should be taken as early as possible.



IPCC - NGGIP - TSU                                3
IPCC EFDB Editorial Board                   4th Meeting                         10-12 October 2006


         Input of default data from 2006 IPCC Guidelines

         ·   The TSU requested each sectoral group to input default data from 2006 IPCC Guidelines
             into the EFDB input form in expectation that:

                      The update of EFDB will progress efficiently.

                      The EB members will get more familiarized with details of EFDB.

                      The EB will have the chance to examine the EFDB input form and to make
                      suggestions for improvement.

         ·   Three input forms were presented by TSU, namely: Mini-batch input form (in MS-Excel),
             Off-line single input form (in MS-Excel) and much simpler format prepared for authors
             of 2006 IPCC Guidelines (in MS-Word). It was agreed that either of the Excel input
             forms could be used. The Word input form was not found to be adequate because it
             cannot be directly imported into the EFDB.

         ·   During the course of the work, the EB members came up with various comments aiming
             to improve the Excel input forms. In consequence, an improved input form (off-line
             multiple data input form) was developed during the meeting.

         ·   The 3rd EB meeting held in March 2005 had agreed that where the data in 2006 IPCC
             Guidelines supersedes data from the 1996 IPCC Guidelines or Good Practice Guidance
             reports, the earlier entries need to be revised to include a note indicating they are
             "obsolete", "updated" or "revised in 2006 Guidelines" as appropriate. However, concern
             about political implications on this matter was raised at this meeting, and it was agreed
             that the words should be reconsidered carefully. (At least, "obsolete" should not be used.)

         ·   The work to input default data from 2006 IPCC Guidelines would be taken over by the
             TSU, and would be completed in early 2007.


    8.   The next EB meeting is tentatively scheduled for September 2007. The exact dates and venue
         will be informed to all the EB members when determined.
                                                  ----


Attachment: List of Participants




IPCC - NGGIP - TSU                                 4