Procedure for Site Decision for Future RoboCup …

                Procedure for Site Decision for Future RoboCup
                                                                    Version 1.0, 10 Oct., 2000


This documents provides a general principles and guidelines for the site decision of the
RoboCup events in future.

* The RoboCup Federation retains the rights to modify contents of this document without notice.


I: Applications
  A) Eligibility

    Any governmental, academic, industrial, or professional organization is eligible as far as
    it shares the vision and purpose of RoboCup, and willing to faithfully contribute to the
    science and benefit of the society and for RoboCup.

    The RoboCup Federation retains right to determine eligibility of independent
    organization based on the submitted records and other investigations.

  B) Application Materials

    Applicants must submit application materials with following items.


        1. Executive Summary
        2. Letters of Supports and official endorsement by government bodies
        3. Organizing Committee
        4. Overall Activity Plan
        5. Statement on how RoboCup can be used to enhance research, industries, and
           education in the applicant's region.
        6. Budget plan
        7. Prospects for fund raising and possible endorsements of local government and
           industries on funding.

  C) Deadline

    Applicants must submit application approximately 18 months to two years before the
    date of the event, and must secure the spaces for the event.

    l    For year 2003 , deadline is as follows:
           A letter of intent and draft proposal:   January 31, 2001.
           A final proposal:                        May 31, 2001

    l    For y ear 200X, deadlines are:
           A letter of intent and draft proposal:   January 31, 200Y (Y = X-2)
           A final proposal:                        May 31, 200Y

    Interested applicants are encouraged to contact the federation in advance in order to
    enhance strength of the proposal.



                                                                   ©2000 The RoboCup Federation
                                                                                     AP001010
II: Decision

  The selection committee will review applications, including a presentation by applicants
  and the site visit.
  The Board of Trustee will vote to make the site decision.

  The official decision will be made at the trustee meeting two years prior to the proposed
  event.

III: Contract

  Soon after the decision, the legal body representing the successful applicants and the
  Federation will sign the contract.

  The RoboCup Federation may request applicants to sign conditional contract before the
  site decision that will be formally effective upon the decision.

  Detailed procedures will be decided case-by-case.

IV: Disclosure

  A successful proposal will be made available for public.

V: General Requirements

  A general facility and organizational requirements are as follows:

  A) A facility should have a well-equipped exhibition space and conference room that can be
     reserved through the event. In general, it is necessary to reserve the competition space
     for 10 days.

  B) 24 hours access to the competition site with guards is highly recommended.

  C) Competition site shall be minimum of 3,000 square meters. Please contact the
     federation for details.

  D) Hotels within walking distance and cheap accommodations for students are essential.

  E) Internet connection is mandatory

  F) RoboCup is a complex technical event, so a professional local event organizer is
     inevitable.

  G) Government and industry supports are very important for the success of the event.

VI: Sponsorship Arrangement

  Sponsorship arrangements need to be consulted with The RoboCup Federation before
  making any definite commitments. There are issues that need to be taken care of, such as
  conflicts between sponsors, benefits that can be offered, etc.


                 For further information, please contact to The RoboCup Federation
                                     eMail: office@robocup.org



                                                                   ©2000 The RoboCup Federation
                                                                                     AP001010