Information about http://www.bgs.state.vt.us/pca/bids/pdf/01177-83.pdf
Request for…
Tags: bestway, cylinder gas, electronic control, engine horsepower, ford f 450, freight terms, gvw, item description, liter, middlesex, montpelier vt, osha, overdrive, purchasing contracting, quantity unit, request for quotation, rte, state of vermont, torque, waterbury vt,Pages: 9
Language: english
Created: Mon Aug 11 13:34:26 2008
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Request for Quotation
State of Vermont
Return Bid To:
Dept of Buildings & General Svcs
Office of Purchasing & Contracting
1078 US Rte 2 - Middlesex Request Quote ID. Date Buyer Page
Montpelier VT 05633-7501 01177-0000000083 07/17/2008 Smith,Steven D 1
Payment Terms Date Quote Open Closing
Net 30 08/11/2008 08/21/2008 16:30:00
Vendor: Ship To: Buildings & General Services
Fleet Management
103 S Main St
Waterbury VT 05676
United States
Line Item Description UOM Quantity Unit Price Extended Amount
1 2WD Box truck EA 1.00
Freight Terms: FOBDEST Ship Via: BESTWAY
FORD F-450 OR APPROVED EQUAL.
1. TYPE: 2009 2wd Dual rear wheel box truck .
2. GVW RATING: 16,000 lbs
3. ENGINE: Approx. 6.8 liter, 10 cylinder, gas engine horsepower: 350 torque: 450
4. TRANSMISSION: five-speed Torque shift automatic with overdrive and electronic control, vendor supplied OSHA
back-up alarm to be installed before time of delivery.
5. STEERING: power - standard
6. ELECTRICAL: Battery: 850cca - standard, alternator: 130 amps
7. BRAKES: 4 wheel anti-lock braking system - standard, Front Disc, Rear Disc
8. COOLING SYSTEM: radiator- heaviest duty option available for model bid.
ENGINE THERMOSTAT: shall be compatible with shutter state and designed for the Vermont climate.
ANTI-FREEZE: protection to -40 degree Fahrenheit
9. GAUGES AND LIGHTS: ammeter, coolant temperature, Trans Temperature, oil pressure gauges, Tach - full
instrumentation.
10. HEATER AND DEFROSTER: fresh air heater and defroster. Largest btu output option available.
11. AIR CONDITIONING: factory installed - standard
12. LIGHTS AND GLARES: front directional lights, integral reflectors and marker lights, hazard switch, backup
lights, five front cab marker lights, protected body light hookup, automatic glow system.
13. FUEL TANK: (1) 37 gallon
14. TIRES - front, rear LT225/70Rx19.5E BSW AT (6) - traction tires on rear.
15. MUD FLAPS: for all six wheels securely fastened.
16. RADIO: am/fm with clock factory installed.
17. WINDSHIELD WIPERS: electrical intermittent control with washers.
18. MIRRORS: one inside rear view. Two outside break away power mirrors factory installed
19. SEATS: Cloth Split bench with lumbar support.
20. BUMPER: Front standard with tow hooks. Rear step up spring bumber mounted to Body
21. WINDOWS: tinted glass windows
22. WARRANTY: 36 months/36,000 miles, bumper to bumper
23. Side Step: Factory installed side steps on cab
This is NOT AN ORDER
All returned quotes and related documents must be identified with our request
for quote Number.
Request for Quotation
State of Vermont
Return Bid To:
Dept of Buildings & General Svcs
Office of Purchasing & Contracting
1078 US Rte 2 - Middlesex Request Quote ID. Date Buyer Page
Montpelier VT 05633-7501 01177-0000000083 07/17/2008 Smith,Steven D 2
Payment Terms Date Quote Open Closing
Net 30 08/11/2008 08/21/2008 16:30:00
Vendor: Ship To: Buildings & General Services
Fleet Management
103 S Main St
Waterbury VT 05676
United States
Line Item Description UOM Quantity Unit Price Extended Amount
24. Tilt steering wheel
25. REAR AXLE: 4.88 Ratio W/Limited Slip
26. Keys: 4 Factory Keys , are to be provided with the vehicle at time of delivery.
27. BODY: Fiberglass Box
MANUFACTURER: Unicell Dry Freight or approved equal
One piece fiberglass truck body
Reinforced radius front corners
Galvanized steel side post and roof bows
White Gel coat exterior finish
Heavy Duty Aluminum Protective outer rubber rail
fmvss lights and reflectors with weatherproof wiring system
3" Structural Steel Cross members on 16" Centers
Full Height Plywood front wall with 5" crash angle
Translucent Skylight
Dome Light with rear switch
Roll up rear door
2 Assist handles
Full height plywood lining 3/8" thick x 72" height
Electric Rail Style power lift gate
1-3/8 dense pine flooring - flat floor
E-track mounted midriff full length of side walls
Skylight - full length
Color: white
Length: 16 feet
Height: interior 79"
Width: 96"
VENDOR TO RESPOND WITH THE FOLLOWING INFORMATION:
1. TYPE - MANUFACTURER: _________________________
MODEL: _____________________________ YEAR: __________
2. GVW RATING: ___________
3. ENGINE: ______________________ HORSEPOWER: _____________
TORQUE: _______________
4. TRANSMISSION: ___________________________________________
5. ELECTRICAL: BATTERY: ________________ ALTERNATOR: ________________
6. BRAKES: TYPE ________________________
7. FUEL TANK: __________________________
8. WHEELBASE: _________________________
9. WHEELS: TYPE: _______________________
This is NOT AN ORDER
All returned quotes and related documents must be identified with our request
for quote Number.
Request for Quotation
State of Vermont
Return Bid To:
Dept of Buildings & General Svcs
Office of Purchasing & Contracting
1078 US Rte 2 - Middlesex Request Quote ID. Date Buyer Page
Montpelier VT 05633-7501 01177-0000000083 07/17/2008 Smith,Steven D 3
Payment Terms Date Quote Open Closing
Net 30 08/11/2008 08/21/2008 16:30:00
Vendor: Ship To: Buildings & General Services
Fleet Management
103 S Main St
Waterbury VT 05676
United States
Line Item Description UOM Quantity Unit Price Extended Amount
DIAMETER (INCHES): ______________________
10. AXLES: FRONT: ______________ REAR: _____________________
11. SPRINGS -RATED CAPACITY PER SPRING: ___________________________
12. TIRES: FRONT AND REAR: _________________________________
13. WARRANTY: _________________________
DEDUCTIBLE: __________________ PER INCIDENT
14. BODY: MANUFACTURER: ____________________________
MODEL: _______________________
(please check)
__ One piece fiberglass truck body
__Reinforced radius front corners
__Galvanized steel side post and roof bows
__White Gel coat exterior finish
__Heavy Duty Aluminum Protective outer rubber rail
__fmvss lights and reflectors with weatherproof wiring system
__3" Structural Steel Cross members on 16" Centers
__Full Height Plywood front wall with 5" crash angle
__Translucent Skylight
__Dome Light with rear switch
__Roll up rear door
__2 Assist handles
__Full height plywood lining 3/8" thick x 72" height
__Electric Rail Style power lift gate
__1-3/8 dense pine flooring - flat floor
__E-track mounted midriff full length of side walls
__Skylight full length
__Color: white
__Length: 16 feet
__Height: interior 79"
__Width: 96"
Total vehicle cost $_________________
NOTE: IF YOUR BID IS DIFFERENT FROM THE REQUESTED VEHICLE, PLEASE INDICATE THE DIFFERENCES BELOW.
ALL TITLES WILL BE WRITTEN TO THE REQUESTING DEPARTMENT. ALL STATE OWNED VEHICLES WILL INDICATE THE FIRST LIEN
HOLDER AS THE STATE OF VERMONT, BUILDINGS AND GENERAL SERVICES, 103 SOUTH MAIN STREET, WATERBURY, VT 05676
SUBMIT A COMPLETE DETAILED SPECIFICATION SHEET FOR EVERY VEHICLE BID INDICATING COMPLIANCE TO THE SPECIFICATION.
SUBMIT A COMPLETE DETAILING OF THE MAKE, MODEL, MODEL NUMBER AND BASE PRICE AND EPA RATING OF ALL VEHICLES BID.
ALL EQUIPMENT FEATURES NORMALLY ADVERTISED AS STANDARD WILL BE INCLUDED ON THE VEHICLES ORDERED UNLESS SUPERSEDED
BY THE DETAILED SPECIFICATION. A LIST OF MANUFACTURER'S STANDARD EQUIPMENT IS TO BE INCLUDED WITH THE BID RESPONSE
FOR EACH VEHICLE BID.
ALL COMPONENTS, BRAKE LININGS, CLUTCH DISKS, ETC WILL BE MANUFACTURED WITH ASBESTOS FREE MATERIAL.
AT TIME OF DELIVERY ALL VEHICLES MUST:
This is NOT AN ORDER
All returned quotes and related documents must be identified with our request
for quote Number.
Request for Quotation
State of Vermont
Return Bid To:
Dept of Buildings & General Svcs
Office of Purchasing & Contracting
1078 US Rte 2 - Middlesex Request Quote ID. Date Buyer Page
Montpelier VT 05633-7501 01177-0000000083 07/17/2008 Smith,Steven D 4
Payment Terms Date Quote Open Closing
Net 30 08/11/2008 08/21/2008 16:30:00
Vendor: Ship To: Buildings & General Services
Fleet Management
103 S Main St
Waterbury VT 05676
United States
Line Item Description UOM Quantity Unit Price Extended Amount
CONFORM AND BE EQUIPPED TO MEET THE REQUIREMENTS OF THE VERMONT DEPARTMENT OF MOTOR VEHICLES.
CALIFORNIA EMISSIONS STANDARDS
COMPLETELY VERMONT STATE INSPECTED AND SERVICED BY VENDOR INCLUDING:
STEERING GEOMETRY
BALANCING OF ALL WHEELS AND TIRES
EACH VEHICLE MUST HAVE A MINIMUM OF 1/2 TANK OF FUEL REGISTERED ON THE FUEL GAUGE AT TIME OF DELIVERY.
INCLUDE 4 SETS OF FACTORY KEYS, TO BE PROVIDED WITH THE VEHICLE AT TIME OF DELIVERY.
ALL NECESSARY PAPERWORK REQUIRED TO REGISTER VEHICLE
VEHICLE MUST BE ELIGIBLE TO BE REGISTERED IN VERMONT
VENDOR IS TO PROVIDE ORDER ACKNOWLEDGEMENT TO "INVOICE TO" ADDRESS
KELLEY BLUE BOOK 5 YEAR COST OF OWNERSHIP AND DELIVERY CHARGES WILL BE TAKEN INTO CONSIDERATION.
STATE OF VERMONT STANDARD STATE CONTRACT PROVISIONS: COMMODITY PURCHASES DATED JUNE 1, 2008 ARE ATTACHED AND
INCORPORATED AS PART OF THIS RFQ.
IF YOU HAVE ANY QUESTIONS REGARDING THIS DOCUMENT PLEASE CONTACT:
STEVE SMITH
PURCHASING AGENT
802-828-4681
FAX 802-828-2222
steven.smith@state.vt.us
This is NOT AN ORDER
All returned quotes and related documents must be identified with our request
for quote Number.
Request for Quotation
State of Vermont
Return Bid To:
Dept of Buildings & General Svcs
Office of Purchasing & Contracting
1078 US Rte 2 - Middlesex Request Quote ID. Date Buyer Page
Montpelier VT 05633-7501 01177-0000000083 07/17/2008 Smith,Steven D 5
Payment Terms Date Quote Open Closing
Net 30 08/11/2008 08/21/2008 16:30:00
Vendor: Ship To: Buildings & General Services
Fleet Management
103 S Main St
Waterbury VT 05676
United States
Line Item Description UOM Quantity Unit Price Extended Amount
CERTIFICATE OF COMPLIANCE
This form must be completed in its entirety and submitted as part of the response for the proposal to be considered valid.
TAXES: Pursuant to 32 V.S.A. § 3113, bidder hereby certifies, under the pains and penalties of perjury, that the
company/individual is in good standing with respect to, or in full compliance with a plan to pay, any and all taxes due to
the State of Vermont as of the date this statement is made. A person is in good standing if no taxes are due, if the
liability for any tax that may be due is on appeal, or if the person is in compliance with a payment plan approved by the
Commissioner of Taxes.
INSURANCE: Bidder certifies that the company/individual is in compliance with, or is prepared to comply with, the
insurance requirements as detailed in Section 6 of the Standard State Contract Provisions: Commodity Purchases.
Certificates of insurance must be provided prior to issuance of a contract and/or purchase order. If the certificate(s)
of insurance is/are not received by the Office of Purchasing & Contracting within five (5) days of notification of award,
the State of Vermont reserves the right to select another vendor. Please reference the RFP and/or RFQ # when submitting
the certificate of insurance.
CERTIFICATION FOR APPAREL, FOOTWEAR, AND TEXTILES (SWEATSHOP PROHIBITION): Bidder certifies that the
company/individual is in compliance with the requirements as detailed in Section 32 of the Standard State Contract
Provisions: Commodity Purchases. The contractor must provide certification from each supplier that meets the requirements
of 29 V.S.A. §922(a) as well as a list of the names and addresses of each supplier, as required by 29 V.S.A. §922(b).
Contractor certifies that if, at any time during the contract period, there are changes to the information in the
certification or to the list of supplier the contractor will promptly inform the Commissioner of Buildings and General
Services of such changes. The state reserves the right to ask for additional information and / or certifications any time
during the contract period. Failure of the vendor to comply with any provision of this certification will be considered a
default of the vendor's contract obligations.
CONTRACT TERMS: The undersigned hereby acknowledges and agrees to the State of Vermont Standard State Contract
Provisions: Commodity Purchases.
TERMS OF SALE: The undersigned agrees to furnish the products or services listed at the prices quoted. The Terms of
Sales are Net 30 days from receipt of service or invoice, whichever is later. Percentage discounts may be offered for
prompt payments of invoices, however such discounts must be in effect for a period of 30 days or more in order to be
considered in making awards.
FORM OF PAYMENT: Would you accept the Visa Purchasing Card as a form of payment? ____ Yes ____ No
Insurance Certificate(s): Attached _______ Will provide upon notification of award: _________
Delivery Offered _______ days after notice of award Terms of Sale ____________________________
(If Discount)
Quotation Valid for ____________ Days Date: ___________________________________
Name of Company: ___________________________ Contact Name: ___________________________
Address: __________________________________ Fax Number: _____________________________
__________________________________ Telephone: _______________________________
__________________________________ E-Mail: __________________________________
By: _______________________________________ Name: ___________________________________
Signature (Bid Not Valid Unless Signed) (Type or Print)
This is NOT AN ORDER
All returned quotes and related documents must be identified with our request
for quote Number.
State of Vermont
Standard State Contract Provisions: Commodity Purchases
1. Entire Agreement: This contract represents the entire agreement between the parties on the subject matter. All
prior agreements, representations, statements, negotiations, and understandings shall have no effect.
2. Applicable Law: This contract will be governed by the laws of the State of Vermont.
3. Appropriations: If this contract extends into more than one fiscal year of the State (July 1 to June 30), and if
appropriations are insufficient to support this contract, the State may cancel at the end of the fiscal year, or otherwise
upon the expiration of existing appropriation authority.
4. No Employee Benefits For Contractor: The contractor understands that the State will not provide any individual
retirement benefits, group life insurance, group health and dental insurance, vacation or sick leave, workers
compensation or other benefits or services available to State employees, nor will the state withhold any state or
federal taxes except as required under applicable tax laws, which shall be determined in advance of execution of the
contract. The Contractor understands that all tax returns required by the Internal Revenue Code and the State of
Vermont, including, but not limited to income, withholding, sales and use, and rooms and meals, must be filed by the
contractor. Information regarding contract income will be provided by the State of Vermont to the Internal Revenue
Service and the Vermont Department of Taxes.
5. Independence, Liability: The Contractor will act in an independent capacity and not as officers or employees of the
State.
The Contractor shall defend the State and its officers and employees against all claims or suits arising in whole or in
part from any act or omission of the Contractor or of any agent of the Contractor. The State shall notify the
Contractor in the event of any such claim or suit, and the Contractor shall immediately retain counsel and otherwise
provide a complete defense against the entire claim or suit.
After a final judgment or settlement the Contractor may request recoupment of specific defense costs and may file
suit in Washington Superior Court requesting recoupment. The Contractor shall be entitled to recoup costs only upon
a showing that such costs were entirely unrelated to the defense of any claim arising from an act or omission of the
Contractor.
The Contractor shall indemnify the State and its officers and employees in the event that the State, its officers or
employees become legally obligated to pay any damages or losses arising from any act or omission of the
Contractor.
6. Insurance: Before commencing work on this contract the contractor must provide certificates of insurance to show
that the following minimum coverages are in effect. It is the responsibility of the contractor to maintain current
certificates of insurance on file with the state through the term of the contract.
Workers Compensation: With respect to all operations performed, the contractor shall carry workers' compensation
insurance in accordance with the laws of the State of Vermont.
General Liability and Property Damage: With respect to all operations performed under the contract, the contractor
shall carry general liability insurance having all major divisions of coverage including, but not limited to:
Premises - Operations
Products and Completed Operations
Personal Injury Liability
Contractual Liability
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The policy shall be on an occurrence form and limits shall not be less than:
$1,000,000 Per Occurrence
$1,000,000 General Aggregate
$1,000,000 Products/Completed Operations Aggregate
$ 50,000 Fire/ Legal/Liability
Contractor shall name the State of Vermont and its officers and employees as additional insureds for liability arising
out of this contract.
Automotive Liability: The contractor shall carry automotive liability insurance covering all motor vehicles, including
hired and non-owned coverage, used in connection with the contract. Limits of coverage shall not be less than:
$1,000,000 combined single limit.
Contractor shall name the State of Vermont and its officers and employees as additional insureds for liability arising
out of this contract.
No warranty is made that the coverages and limits listed herein are adequate to cover and protect the interests of the
contractor for the contractor's operations. These are solely minimums that have been established to protect the
interests of the State.
7. Reliance by the State on Representations: All payments by the State under this contract will be made in reliance
upon the accuracy of all prior representations by the contractor, including but not limited to bills, invoices, progress
reports and other proofs of work.
8. Records Available for Audit: The Contractor will maintain all books, documents, payroll papers, accounting records
and other evidence pertaining to costs incurred under this agreement and makes them available at reasonable times
during the period of the contract and for three years thereafter for inspection by any authorized representatives of the
State or Federal Government. If any litigation, claim, or audit is started before the expiration of the three-year period,
the records shall be retained until all litigation, claims or audit findings involving the records have been resolved. The
State, by any authorized representative, shall have the right at all reasonable times to inspect or otherwise evaluate
the work performed or being performed under this contract.
9. Fair Employment Practices and Americans with Disabilities Act: Contractor agrees to comply with the
requirement of Title 21V.S.A. Chapter 5, Subchapter 6, relating to fair employment practices, to the full extent
applicable. Contractor shall also ensure, to the full extent required by the Americans with Disabilities Act of 1990,
that qualified individuals with disabilities receive equitable access to the services, programs, and activities provided
by the Contractor under this contract. Contractor further agrees to include this provision in all subcontracts.
10. Set Off: The State may set off any sums which the Contractor owes the State against any sums due the Contractor
under this contract; provided, however, that any set off of amounts due the State of Vermont as taxes shall be in
accordance with the procedures more specifically provided hereinafter.
11. Taxes Due To the State:
a. Contractor understands and acknowledges responsibility, if applicable, for compliance with State tax laws,
including income tax withholding for employees performing services within the State, payment of use tax on
property used within the State, corporate and/or personal income tax on income earned within the State.
b. Contractor certifies under the pains and penalties of perjury that, as of the date the contract is signed, the
Contractor is in good standing with respect to, or in full compliance with, a plan to pay any and all taxes due the
State of Vermont.
c. Contractor understands that final payment under this contract may be withheld if the Commissioner of Taxes
determines that the Contractor is not in good standing with respect to or in full compliance with a plan to pay any
and all taxes due to the State of Vermont.
d. Contractor also understands the State may set off taxes (and related penalties, interest and fees) due to the
State of Vermont, but only if the Contractor has failed to make an appeal within the time allowed by law, or an
appeal has been taken and finally determined and the Contractor has no further legal recourse to contest the
amounts due.
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12. Child Support: (Applicable if the Contractor is a natural person, not a corporation or partnership.) Contractor states
that, as of the date the contract is signed, he/she:
a. is not under any obligation to pay child support; or
b. is under such an obligation and is in good standing with respect to that obligation; or
c. has agreed to a payment plan with the Vermont Office of Child Support Services and is in full compliance with
that plan.
Contractor makes this statement with regard to support owed to any and all children residing in Vermont. In addition,
if the Contractor is a resident of Vermont, Contractor makes this statement with regard to support owed to any and all
children residing in any other state or territory of the United States.
13. Subcontractors: Contractor shall not assign or subcontract the performance of his/her agreement or any portion
thereof to any other contractor without the prior written approval of the State. Contractor also agrees to include all
subcontract agreements and a tax certification in accordance with paragraph 11 above.
14. No Gifts or Gratuities: Contractor shall not give title, or possession of anything of substantial value (including
property, currency, travel and/or education programs) to any officer or employee of the State during the term of this
contract.
15. Copies: All written reports prepared under this contract will be printed using both sides of the paper.
16. Certification Regarding Debarment: Contractor certifies under pains and penalties of perjury that, as of the date
that this contract is signed, neither contractor nor contractor's principals (officers, directors, owners, or partners) are
presently debarred, suspended, proposed for debarment, declared ineligible or excluded from participation in federal
programs or programs supported in whole or in part by federal funds
17. Statement of Rights: The State of Vermont reserves the right to obtain clarification or additional information
necessary to properly evaluate a proposal. Vendors may be asked to give a verbal presentation of their proposal
after submission. Failure of vendor to respond to a request for additional information or clarification could result in
rejection of that vendor's proposal. To secure a project that is deemed to be in the best interest of the State, the
State reserves the right to accept or reject any and all bids, in whole or in part, with or without cause, and to waive
technicalities in submissions. The State also reserves the right to make purchases outside of the awarded contracts
where it is deemed in the best interest of the State.
18. Responses: Responses must be submitted on, or in accordance with, forms or format requirements provided by the
Office of Purchasing & Contracting. Prices and all other information entered on the quote, except signature of
vendor, should be typed or printed for legibility. ALL SUBMISSIONS MUST BE SIGNED.
19. Prices: Unless otherwise stated, prices are net and no charge for packing, shipping, or for any other purpose will be
allowed over and above the price quoted. Prices quoted for printing are to include printing, binding, wrapping, and
packaging. All prices are delivered F.O.B. destination, unless otherwise stated.
20. Taxes: Most state purchases are not subject to federal or state sales or excise taxes and must be invoiced tax free.
An exemption certificate will be furnished upon request covering taxable items. The contractor agrees to pay all
Vermont taxes which may be due as a result of this order. If taxes are to be applied to the purchase it will be so
noted in the response.
21. Order of Precedence: The order of precedence for documentation will be the State of Vermont Standard Contract
Form and attachments, the bid document and any amendments, and the vendor's response and any amendments.
22. Substitution: Unless otherwise stated, vendors may offer substitutes to items identified by a manufacturer's number
or brand. When offering a substitution, vendor must describe any differences and provide technical information that
will assist in the evaluation. After an award is made, substitutions are not acceptable unless authorized in writing by
the Office of Purchasing & Contracting.
23. Specification Change: Any changes or variations in the specifications must be received in writing from the Office of
Purchasing & Contracting. Verbal instructions or written instructions from any other source are not to be considered.
24. Method of Award: Awards will be made under the provisions of 29 V.S.A. § 903. The State may award one or more
contracts and reserves the right to make additional awards to other compliant bidders at any time during the first year
06/01/08
of the contract if such award is deemed to be in the best interest of the State. All other considerations being equal,
preference will be given to resident bidders of the State and/or to products raised or manufactured in the State.
25. Default: In case of default of the contractor, the State may procure the materials or supplies from other sources and
hold the contractor responsible for any excess cost occasioned thereby, provided, that if public necessity requires the
use of materials or supplies not conforming to the specifications they may be accepted and payment therefor shall be
made at a proper reduction in price.
26. Cancellation: The State specifically reserves the right to cancel the contract or any portion thereof providing, in the
opinion of its Commissioner of Buildings and General Services, the services or materials supplied by the contractor
are not satisfactory or are not consistent with the terms of the contract.
27. Delivery: Liability for product delivery remains with the contractor until the product is properly delivered and signed
for in accordance with the Office of Purchasing & Contracting terms and conditions. Shipments shall be securely and
properly packed, according to accepted commercial practices, without extra charge for packing cases or other
containers. Such containers will remain the property of the State unless otherwise stated. Delivered goods that do
not conform to the specifications or are not in good condition upon receipt shall be replaced promptly by the
contractor.
28. Invoicing: All invoices are to be rendered by the Contractor on the vendor's standard bill-head and forwarded directly
to the institution or agency ordering materials or services.
29. Non Collusion: The State of Vermont is conscious of and concerned about collusion. It should therefore be
understood by all that in signing bid and contract documents they agree that the prices quoted have been arrived at
without collusion and that no prior information concerning these prices has been received from or given to a
competitive company. If there is sufficient evidence to warrant investigation of the bid/contract process by the Office
of the Attorney General, all bidders should understand that this paragraph might be used as a basis for litigation.
30. Amendments: No changes, modifications, or amendments in the terms and conditions of this contract shall be
effective unless reduced to writing, numbered, and signed by the duly authorized representative of the State and
Contractor.
31. Confidentiality: The successful response will become part of the contract file and will become a matter of public
record as will all other responses received. If the response includes material that is considered by the bidder to be
proprietary and confidential under 1 VSA, Chapter 5, the bidder shall clearly designate the material as such,
explaining why such material should be considered confidential. The bidder must identify each page or section of the
response that it believes is proprietary and confidential with sufficient grounds to justify each exemption from release,
including the prospective harm to the competitive position of the bidder if the identified material were to be released.
Under no circumstances can the entire response or price information be marked confidential. Responses so marked
may not be considered.
32. Certification for apparel, footwear, and textiles (sweatshop prohibition): Before commencing work on this
contract, the contractor must provide certification from each supplier that meets the requirements of 29 V.S.A.
§922(a) as well as a list of the names and addresses of each supplier, as required by 29 V.S.A. §922(b). Contractor
certifies that if, at any time during the contract period, there are changes to the information in the certification or to the
list of suppliers the contractor will promptly inform the Commissioner of Buildings and General Services of such
changes.
06/01/08