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                                                                                      (Revised 8/16/07)



                              DEPARTMENT OF MATHEMATICS
                            NORTH CAROLINA STATE UNIVERSITY
                                     August 16, 2007



IF YOU MUST BE ABSENT:

     Faculty and graduate students who are unable to meet classes for valid reasons such as illness,
     professional meetings, and inclement weather, should arrange for another qualified faculty or
     graduate student to take their classes. John Griggs (HA 255 or 513-2288) should be informed of these
     arrangements prior to the class meeting time. If it is not possible to find a suitable substitute, John
     Griggs should be informed of the situation as soon as possible. If you cannot reach Dr. Griggs, please
     call Di Bucklad at 513-2298 or Miriam Ansley 513-2292.


OFFICES:

     The two Departmental offices are located in HA 255 and HA 360. Both offices are open from
     7:30 am until 5:00 PM. If you need to call the main number for Math please use 515-2382.

     The Center for Research in Scientific Computation is located in HA 324.

     The Multi-Media Center is in HA 244.

     The John W. Cell Mathematics Library is in HA 254.

     The Undergraduate Computer Lab is in HA 247 and HA 248.



SUPPLIES:

     Office supplies are kept in HA 255. Please see Miriam Ansley or Di Bucklad for assistance.

     University policy dictates that supplies and small computer items are purchased from approved
     university vendors (USING UNIVERSITY PURCHASE ORDERS OR PURCHASE CARDS).
     THIS ALSO APPLIES TO PURCHASES MADE ON GRANTS. If you need any special
     supplies not furnished by the department, you need to order them through Kerri or Janice in HA 355.


MAILBOXES:

     All faculty, staff and teaching assistants will be assigned a mailbox in HA 243. Please check your
     mailbox on a daily basis. Correspondence, policies, important teaching information, payroll, etc. will
     be placed in your mailbox.
MAIL:

        Campus mail, US mail is picked up and delivered in HA 243. US Mail and
        campus mail is picked up and delivered once a day between 1:30 and 2:00 PM. Your mail will be
        placed in your mailbox. The Department requests that you plan ahead so that Fedex and other
        overnight mailings are not used unless absolutely necessary. NO PERSONAL MAIL IS
        ALLOWED THROUGH CAMPUS MAIL.



PHOTOCOPYING:

        Two photocopy machines are available for your use. One is located in HA 243 and one is located in
        HA 255. A Risograph machine is located in HA 243. This machine is to be used when you need to
        make more than 25 copies of each page. See the "Copying Guidelines" for additional information.


TELEPHONES:

        Each office has a telephone, a Raleigh phone book, and a University Directory. Your number is
        listed on one of the list of Faculty/Staff/Graduate Students. See the "Telephone Guidelines"
        for additional information.


FAX MACHINES:

        A fax machine is located in HA 243. (Faculty/Staff only) Fax number is (919) 513-7336.
        Faxes received will be placed in your mailbox. If you are expecting a fax, please remind the
        company faxing the document to put your name on the cover sheet.

COMPUTER EQUIPMENT AND FURNITURE:

        The Department Head must approve all equipment and furniture acquisitions unless you are charging
        it to your research grant. See Loek Helminck or Joel Cason for advice on equipment purchases. See
        Kerri Coughlin (HA 355) for research grants/startup or Janice Gaddy (HA 355) (department funds)
        for computer and furniture purchases. When the items arrive please give the packing slips and all
        invoices to either Kerri or Janice (HA 355) or put in their mailbox (HA 243).

        Carolyn Gunton (HA 254) maintains the department's equipment inventory. If you exchange
        equipment with someone, take any equipment home, or move equipment to another room, please let
        her know. New equipment over a certain dollar amount will be tagged by the University Capital
        Assets Office. A representative will come to your office to tag the new equipment. Please don't take
        anything home until it has been tagged. In addition, to maintain adequate records, the Math
        department will tag all equipment. The University requires that you complete the proper paperwork in
        order to take home a piece of equipment. See Carolyn in HA 254 for this form.
TRAVEL:

      The Department Head must approve all travel two weeks prior to the beginning date of travel. See the
      memo on travel for additional information. Reimbursement requests must be filed within 30 days
      after the ending date of travel.


SCHEDULING:

      Scheduling Officer: Dr. Harvey Charlton (HA 203).
      See Carolyn Gunton (HA 254) to schedule classrooms for problem sessions, combining classes,
      or for anything other than regular classes.


CONFERENCE ROOM:

      The department's conference room is located in HA 222. See Charlene Wallace (HA 360) or
      Frankie Stephenson (HA 357) to reserve this room. The schedule for the conference room is available
      on "Brickyard Calendar" if you would like to see when it is available. Please do not attempt to move
      the conference room table. When using the overhead projector in this room, please place the
      burgundy pad located on top of the projector on the conference table first, and then place the
      projector on the pad. This will prevent the table from getting scratched. Please make sure the
      conference room is clean when you leave.


TEXTBOOKS: See Carolyn Gunton (HA 254) to order textbooks.

KEYS: See Charlene Wallace (HA 360) to pick up your keys. There is a charge of $5 per key to replace
      lost keys.

PI MU EPSILON: Mathematics Honorary Society - Advisor: Hien Tran (HA 329)

SOCIETY FOR UNDERGRADUATE MATHEMATICIANS (SUM) - Advisor: Jeff Scroggs (HA 251)

PAMS HONORS PROGRAM - Advisor: Sandra Paur (HA 236)

COFFEE, ETC:

      Coffee, tea, and hot chocolate are available in HA 243. All items are $ .50. Sugar and cream are
      furnished but you must bring your own cup. A refrigerator and microwave oven are also available
      in HA 243.

PROBLEMS AND COMPLAINTS:

      Building:
             Report physical plant problems (hot and cold rooms, burned out lights,
             overflowing toilets, broken desks in classrooms, etc.) to Charlene Wallace (HA 360).

      Telephone:
            Report telephone problems to Frankie Stephenson (HA 357). If phone lines need to
            be moved please email Frankie Stephenson with changes needed.
                                         ADMINISTRATION:


Aloysius Helminck (HA 360)          Department Head

Hien Tran (HA 329)                  Associate Department Head
                                    Director, Multimedia Center

Jeff Scroggs (HA 251)               Director, Undergraduate Program
                                    Associate Head for Undergraduate Program
                                    Interim Director, Financial Math Graduate Program

John Griggs (HA 255)                Coordinator of Classroom Instruction

Steve Campbell (HA 338)             Director, Graduate Program

Ernie Stitzinger (HA 220)           Administrator, Graduate Program

Harvey Charlton (HA 203)            Scheduling Officer, Director, Summer School

H. T. Banks (HA 322)                Director, CTR. For Research in Scientific Computation


                                                 STAFF:

Miriam Ansley (HA 255)       Student Services Assistant
                                    Clerical support for Coordinator of Classroom Instruction, compiles
                                    faculty/student evaluations, types course syllabi, general
                                    correspondence, tests, and UG newsletter. Assist with REU, UG
                                    presentations, Sum Club, High School Math Competition, and Pi Mu
                                    Epsilon Club

Di Bucklad (HA 255)          Student Services Assistant
                                    Clerical support for Director of Undergraduate Program.
                                    Oversees the math undergraduate program. Responsible
                                    for maintaining undergraduate files. Graduate Secretary for Financial
                                    Math Graduate program.

Joel Cason (HA 354)          Systems Programmer/Administrator
                                   Installation and maintenance of UNIX work stations. Operational
                                   support of all hardware and software for the department.


Kerri Coughlin (HA 355)      Accounting Technician (Research Grants/Start-Up/ETF/Distance Education)
                                   Responsible for purchasing computer equipment and furniture.
                                   Responsible for paying invoices and processing travel reimbursements.
                                   Responsible for processing bi-weekly payroll.

                                    .
Lesa Denning (HA 324)       Administrative Assistant (Center for Research in Scientific Computation)
                                  Administrative support for Director of Center for Research in Scientific
                                  Computation. Oversees the Center for Research in Scientific
                                  Computation.

Deborah Leistikow           Program Assistant (Center for Research in Scientific Computation)
  (HA 326 & RIII 218)             Program and clerical support for SAMSI.


Janice Gaddy (HA 355)       Accounting Technician (Math Funds only)
                                  Responsible for purchasing computer equipment and furniture.
                                  Responsible for paying invoices and processing travel reimbursements.
                                  Backup for bi-weekly payrolls.
                                  Responsible for Federal Express.

Carolyn Gunton (HA 254)     Program Assistant
                                  Clerical support for Scheduling Officer and Academic Advisor (Harvey
                                  Charlton). Oversees the math library. Responsible for scheduling
                                  classrooms, ordering textbooks and departmental inventory.


Denise Seabrooks (HA 249) Processing Assistant (Graduate Secretary)
                                Clerical support for Administrator and Director of Graduate Program
                                (Ernie Stitzinger and Steve Campbell). Oversees the math graduate
                                program.

Brad Priser (HA 249)        Contract and Grants/Pre-Award Assistant
                                   Assists with preparation of grant proposals and entering the data in
                                   FastLane, Grants.gov and the PINS system. Complete the pre-award
                                   proposal functions for the department.

Frankie Stephenson (HA 357) Executive Assistant
                                  Manager of budget and staff operations of the Math Department.
                                  Financial advisor to Department Head. Responsible for supervising,
                                  allocating and coordinating the workload for office personnel and
                                  students. Personnel representative for the department to Human
                                  Resources.

Charlene Wallace (HA 360) Administrative Secretary
                                Clerical support for Department Head. Responsible for maintaining
                                faculty personnel files and associated paperwork. Oversees monthly
                                payroll. Responsible for scheduling of conference room and
                                distributing office keys. Serves as building liaison.