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Tags: appointments committee, b2, bylaws, elections, member societies, nominating committee, robert s rules of order, rules of order, table of contents, willingness,Pages: 9
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Created: Fri Nov 9 10:17:14 2001
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Revised on Oct. 27, 2001
BYLAWS OF THE IEEE NANOTECHNOLOGY COUNCIL..............................................................................1
BYLAWS : TABLE OF CONTENTS ...........................................................................................................................1
ARTICLE B1 RULES OF ORDER ...............................................................................................................................2
B1.1 Robert's Rules of Order....................................................................................................................................2
ARTICLE B2 MEMBER SOCIETIES ..........................................................................................................................2
B2.1 List of Member Societies ..................................................................................................................................2
B2.2 Responsibilities.................................................................................................................................................2
ARTICLE B3 NOMINATIONS, ELECTIONS AND APPOINTMENTS....................................................................2
B3.1 Nominations and Appointments Committee .....................................................................................................2
B3.2 Willingness to Serve of Nominees ....................................................................................................................2
B3.3 Nominations Principles ....................................................................................................................................3
B3.4 Report of the Nominating Committee ...............................................................................................................3
B3.5 Withdrawal .......................................................................................................................................................3
B3.6 Balloting ...........................................................................................................................................................3
B3.7 Criteria for Office.............................................................................................................................................3
B3.8 Terms of Office .................................................................................................................................................3
B3.9 Vacancies .........................................................................................................................................................4
B3.10 Election Order................................................................................................................................................4
B3.11 Reporting........................................................................................................................................................4
B3.12 Editor Appointments.......................................................................................................................................4
ARTICLE B4 STANDING COMMITTEES .................................................................................................................5
B4.1 List of Standing Committees.............................................................................................................................5
B4.2 Additional Committees .....................................................................................................................................5
B4.3 Subcommittees..................................................................................................................................................5
B4.4 Meetings Committee .........................................................................................................................................5
B4.5 Publications Committee ...................................................................................................................................5
B4.6 Technical Activities Committee ........................................................................................................................6
B4.7 Nominations and Appointments Committee .....................................................................................................6
B4.8 Constitution and Bylaws Committee ................................................................................................................6
B4.9 Finance Committee ..........................................................................................................................................6
B4.10 Liaison and Transnational Committee ...........................................................................................................7
B4.11 Regional Interest Groups Committee .............................................................................................................7
ARTICLE B5 FINANCES ............................................................................................................................................7
B5.1 Budget and Reports ..........................................................................................................................................7
B5.2 Financial Support.............................................................................................................................................7
B5.3 Conference Bank Account ................................................................................................................................7
ARTICLE B6 COUNCIL MEETINGS .........................................................................................................................8
B6.1 Notification.......................................................................................................................................................8
B6.2 Quorum ............................................................................................................................................................8
B6.3 Secretary's Duties ............................................................................................................................................8
B6.4 Non-Voting Attendees.......................................................................................................................................8
B6.5 Meeting Cancellation .......................................................................................................................................8
B6.6 Location of Meeting .........................................................................................................................................8
ARTICLE B7 TRANSITION FROM TAB COMMITTEE TO COUNCIL ..................................................................9
NTC Bylaws : p 1 of 9 : Revised 10/27/2001
BYLAWS OF THE IEEE NANOTECHNOLOGY COUNCIL
These Bylaws provide detailed guidance for the supervision and management of Council
affairs, in accordance with the Council Constitution. Amendments or additions may be
made by means of the procedures described in Article C11.2 of the Constitution.
ARTICLE B1 RULES OF ORDER
B1.1 Robert's Rules of Order
In all matters not covered by the Constitution, Bylaws, and Rules, the Council shall be
governed by the latest edition of Robert's Rules of Order.
ARTICLE B2 MEMBER SOCIETIES
B2.1 List of Member Societies
The Member Societies of the Council shall be those formally admitted by the IEEE
Technical Activities Board in accordance with the Council Constitution. A current listing
of Member Societies will be maintained by the TAB Secretary at Item Headquarters.
B2.2 Responsibilities
Any Member Society unwilling or unable to continue to share responsibilities as defined
in the Council Constitution may resign from the Council. When a letter of resignation has
been received by the Council Secretary, the resigning Society shall be dropped from the
Council roll at the end of the calendar year. Any former Member Society may later rejoin,
without prejudice, on the same basis as any new applicant.
ARTICLE B3 NOMINATIONS, ELECTIONS AND APPOINTMENTS
B3.1 Nominations and Appointments Committee
The Nominations and Appointments Committee, which is a Standing Committee of the
Council, shall consist of a Chair and three other members. At least one committee
member shall not be a current Council Adcom society representative but shall belong to
at least one Member Society. The Immediate Past President shall be the Chair of the
Nominations and Appointments Committee. Other officers of the Council may not serve
on the Nominations and Appointments Committee nor be members ex-officio.
B3.2 Willingness of Nominees to Serve
The Chair of the Nominations and Appointments Committee shall consult with each
candidate prior to nomination to determine their willingness to serve if elected.
NTC Bylaws : p 2 of 9 : Revised 10/27/2001
B3.3 Nominations Principles
The Nominations and Appointments Committee shall be guided in its selections by the
principles of efficiency, geographical distribution, past history, and technical interest.
B3.4 Report of the Nominating Committee
The Chair of the Nominations and Appointments Committee shall submit the Committee
Report to the Council AdCom at the beginning of its Annual Meeting, or with the
approval of the Council President, by letter to all qualified voting officers and
representatives on the Council AdCom prior to the Annual Meeting. From the floor of the
same meeting or by letters mailed to the entire Council AdCom, the officers and Adcom
society representatives may make additional nominations.
B3.5 Withdrawal
The names of any candidates, for election as Council officers, who are not eligible under
the Constitution or Bylaws shall be withdrawn by the President of the Council.
B3.6 Balloting
Election of the officers, whenever a vacancy exists, shall be from those nominees as
specified in these Bylaws, Article B3.2, 3.3, 3.4 and 3.5. Elections shall be by secret
ballot of the voting members of the Council AdCom. Nominations must be made by
voting AdCom members.
B3.7 Criteria for Office
The AdCom shall elect the Vice-President for Conferences, the Vice-President for
Publications, the Vice-President for Technical Activities and the Vice President for
Finances from its current members or from those past members who have served as
Society-appointed or ex-officio AdCom members within the previous three years. The
AdCom shall elect the President-elect from its members who have served as Officers of
the NTC within the previous four years. If a candidate for President-elect cannot be
found who meets this criterion, then candidates for President-elect may be chosen from
the current Society-appointed members of AdCom or among those past members who
have served as Society-appointed AdCom members within the previous three years.
B3.8 Terms of Office
The terms of office for the Officers of the Council, and their eligibility for reelection
shall be:
the President-elect (1 year term, renewable once),
the President ( 1 year term, renewable once),
the Immediate Past-President,
NTC Bylaws : p 3 of 9 : Revised 10/27/2001
the Vice-President for Conferences (2 year term, non-renewable),
the Vice-President for Publications (2 year term, non-renewable),
the Vice-President for Technical Activities (2 year term, non-renewable),
and the Vice President for Finances (2 year term, renewable).
Eligibility for a particular office shall be restored after a lapse from that office of one
year.
B3.9 Vacancies
If any Council office becomes vacant at any time during the Year, and if the vacant office
cannot be filled by logical succession of an existing Council officer as described in the
Constitution and Bylaws, the Council will promptly hold an election to fill the existing
vacancy.
B3.10 Election Order
As needed, elections shall be held separately for the offices of President-elect, Vice-
President for Conferences, Vice President for Publications, Vice-President for Technical
Activities and Vice President for Finances, in that order. To be elected, a nominee must
receive a majority of the votes cast by members of the Council Adcom. If no candidate
receives a majority on a ballot, the name of the candidate receiving the smallest vote shall
be withdrawn and a second ballot taken. This procedure shall be repeated until one
candidate receives a majority vote.
The Council AdCom may hold contingent elections to be effective if an elected officer
fails to accept office, is disapproved by IEEE Headquarters because there has been some
irregularity in the nominations and election procedures, or has failed to maintain IEEE
and Society membership.
B3.11 Reporting
The President of the Council shall inform each successful candidate of his or her election
and shall arrange for the transfer of responsibility. The name of each elected officer shall
be reported to the Chair and Secretary of the IEEE Technical Activities Board.
B3.12 Editor Appointments
The term of office for all Editors of the Council's periodicals is two Years, renewable
twice. Upon a vacancy or an expiration of a term, the President may appoint a qualified
individual to an Editor post, with the advice of the Nominations and Appointments and
Publications Committees, and with the Consent of AdCom. Eligibility for an Editor post
shall be restored after a lapse of two years.
NTC Bylaws : p 4 of 9 : Revised 10/27/2001
ARTICLE B4 STANDING COMMITTEES
B4.1 List of Standing Committees
The Standing Committees shall include the following:
1. Meetings............................................................................Chair: VP for Conferences
2. Publications.......................................................................Chair: VP for Publications
3. Finance .......................................................... Chair: VP for Finances
4. Technical Activities ........................................ Chair: VP for Technical Activities
5. Nominations and Appointments ..............................Chair: Immediate Past President
6. Constitution and Bylaws..............................................Chair: Presidential Appointee
7. Fellows ................................................Chair: Presidential Appointee
8. Standards ................................................Chair: Presidential Appointee
9. Liaison and Transnational............................................Chair: Presidential Appointee
10. Education ...................................................................Chair: Presidential Appointee
11. Regional Interest Groups ...........................................Chair: Presidential Appointee
12. Video Tutorials ..........................................................Chair: Presidential Appointee
B4.2 Additional Committees
The Council may establish such additional Standing or Ad Hoc Committees as may be
deemed desirable. Regional Interest Groups may be established by the regional interest
groups committee.
B4.3 Subcommittees
Each Standing Committee shall have the power to create subcommittees of its own
selection.
B4.4 Meetings Committee
The organization of each Conference or Technical Meeting sponsored by the Council
shall include a Steering Committee and a Program Committee whose Chairs shall be
appointed by the President upon the recommendation of the Meetings Committee and
with the advice and consent of the Council AdCom. The Meetings Committee, with
approval of the Council, may plan, organize and sponsor other activities held in
conjunction with Conferences of other societies. The Meetings Committee shall be
chaired by the Vice President for Conferences.
B4.5 Publications Committee
The Publications Committee shall be composed of the Vice President for Publications (as
Chair), the Editors of all the publications of the Council (as ex-officio, voting members),
NTC Bylaws : p 5 of 9 : Revised 10/27/2001
and at least 4 additional members who are or have been members of the Council's Adcom.
This Committee shall establish publication policy subject to annual review by the
Council. It shall assist Editors of Council Periodicals in the choice of special topics and
in guiding and planning all Publications.
Editors may designate associate editors, special guest editors, and manuscript reviewers,
doing so in accordance with general IEEE statements of Policy.
Editorial expenses must be in accordance with an annual budget approved by the Council.
Editors may authorize publication expenses, but shall be responsible for adherence to the
publication budget.
B4.6 Technical Activities Committee
The Technical Activiities Committee shall be chaired by the Vice-President for Technical
Activities and shall include the Chairs of all of the Technical Committees and the Chair
of the Regional Activities Committee of the Council.
B4.7 Nominations and Appointments Committee
The Nominations and Appointments Committee shall be appointed by the President of
the Council in accordance with the provisions of the Constitution and Article B3.1. It
shall have the duties described in Articles B3.1, B3.2, B3.3, B3.4. The Chairperson of the
Nominations and Appointments Committee shall be the Immediate Past President of the
Council.
B4.8 Constitution and Bylaws Committee
The Constitution and Bylaws Committee, including its chair, shall be appointed by the
President of the Council in accordance with the provisions of the Constitution of the
Council. Additional members may be appointed by the President upon request of the
Council's Adcom.
The functions of the Constitution and Bylaws Committee will be to:
a. Maintain up-to-date copies of the Constitution and Bylaws and make them available
upon request.
b. Ascertain that the Constitution and Bylaws are not in conflict with any requirements or
rules of IEEE Headquarters.
c. Recommend changes in the Constitution or Bylaws as necessary to conform to the
development of the Council or to changes by IEEE Headquarters.
d. The Chair of the Constitution and Bylaws Committee shall serve as Parliamentarian
and Consultant on Procedural matters at meetings of the Council AdCom.
NTC Bylaws : p 6 of 9 : Revised 10/27/2001
B4.9 Finance Committee
The Finance Committee shall assist the Vice President for Finances in developing
Council budgets, reviewing long-range fiscal planning, and suggesting new sources for
income. The Finance Committee shall be Chaired by the Vice President for Finances.
B4.10 Liaison and Transnational Committee
The Liaison and Transnational Committee shall assist the President in maintaining the
Liaison Activities of the Council. This Committee shall be chaired by the Immediate Past
President.
B4.11 Regional Interest Groups Committee
The Regional Interest Groups Committee shall assist the Vice-President for Technical
Activities in initiating, developing and coordinating Regional Interest Groups.
ARTICLE B5 FINANCES
B5.1 Budget and Reports
The Vice President for Finances shall submit a proposed Council budget for the ensuing
year in accordance with IEEE budget development guidelines. When approved by the
Council and the TAB, this budget shall become the working budget for the following
year. This approved budget will constitute authorization to the Vice President for
Finances to disburse the funds in amounts not to exceed any budgeted item.
The Vice President for Finances shall be responsible for forwarding to IEEE
Headquarters the approved budget, and Headquarters will be thereby authorized to
disburse the funds in accordance with instructions from the Vice President for Finances.
The Vice President for Finances shall obtain a financial statement of receipts,
expenditures, and balances from IEEE Headquarters at least twice yearly and shall
distribute copies of this statement to all members of the Council AdCom. The Vice
President for Finances shall also keep a running account of commitments to date.
B5.2 Financial Support
Financial support for the Council shall be derived from income from sales of Council
Periodicals, Books, Videotapes and IEEE Press publications, its share of any surplus
from Council sponsored Conferences; and any income realized through investments.
Periodicals subscription prices to members of the Council Member Societies shall be set
to no less than self-sustaining.
NTC Bylaws : p 7 of 9 : Revised 10/27/2001
B5.3 Conference Bank Account
The Treasurer of any Council-sponsored Conference is authorized to open an account in
the Conference's name, to be used for the deposit and disbursement of funds related to the
Conference. The Council shall be advised of the name of the bank, the anticipated size of
the account, the names of the account, signatories and of arrangements for insurance and
bonding, all of which must be in accordance with IEEE policies and procedures. The
Vice-President for Finances shall be a signatory on any bank accounts opened by a
meeting or conference sponsored by the Council.
ARTICLE B6 COUNCIL MEETINGS
B6.1 Notification
The Secretary shall announce to the members of the Council AdCom, all Chairpersons of
Standing and Adhoc Committees and appropriate guests the time, place, and agenda of all
meetings of the Council AdCom at least twenty days in advance of the meeting or by first
class or air mail at least twenty-five days in advance of the meeting.
B6.2 Quorum
A roll call shall be made at the beginning of each Council AdCom meeting. The
Secretary shall record the names of those present and announce whether a quorum exists
(C7.3).
B6.3 Secretary's Duties
The Secretary shall transmit in writing within ten days of their adoption all motions,
directives, or orders of the Council to the persons affected. The Secretary shall transmit a
copy of the minutes of the Council AdCom to the officers, members of the Council
AdCom, Chairpersons of the Standing and Ad Hoc Committees, and to the Secretary of
the IEEE Technical Activities Board within thirty days of the meeting. As soon after
January 1st as practicable, the Secretary shall provide a directory listing the names and
addresses of all of the above-mentioned people to each person named therein.
B6.4 Non-Voting Attendees
The Chairpersons of all Standing Committees who are not voting members of AdCom
shall be invited to attend all meetings of the Council AdCom as guests and advisors.
B6.5 Meeting Cancellation
Meetings of the Council AdCom may be canceled only by consent of a majority of all the
members of the Council not less than fourteen days before the original date or the new
date set for the meeting, whichever is earlier. Notice of such cancellation or changed date
NTC Bylaws : p 8 of 9 : Revised 10/27/2001
shall be sent to all Council AdCom members by mail not less than ten days before the
original or the new date, whichever is earlier.
B6.6 Location of Meeting
Meetings of the Council AdCom may be held at international or regional technical
meetings or conventions of the IEEE, jointly with a Section, separately, or jointly with
another society, whenever such a meeting is deemed desirable by the Council.
ARTICLE B7 Transition from TAB Committee to Council
(TO BE REMOVED UPON COMPLETION OF TRANSITION)
Section 1. The transition from a TAB committee, governed by the Charter of the
IEEE TAB Nanotechnology Committee, to a council, governed by the Nanotechnology
Council Constitution and Bylaws, will be carried out through a Transition Plan. The
Nanotechnology Council Constitution and Bylaws will become fully effective at the
completion of the Transition Plan, and will be modified by the Transition Plan during the
transition period.
Section 2. Each Member Society will be assessed a $7000 on January 1, 2002 for one
time contribution from each society to the Nanotechnology Council.
1. US $2,000 for the Council administration
2. US $5,000 for the publication of the IEEE Transaction on Nanotechnology
Total: US $7,000
Section 3. The Transition Plan is as follows:
1. The Chair of the TAB Nanotechnology Committee in 2001 will serve as President of
the Nanotechnology Council in 2002.
2. The Chair of the Nomination Committee for 2002 will be appointed by the Chair of
the TAB Nanotechnology Committee.
3. The President-elect, Vice-President for Conferences, Vice-President for Publications,
Vice-President for Technical Activities, Vice-President for Finances, and the
remaining Committee Chairs will be elected at the last meeting of the TAB
Nanotechnology Committee.
4. Membership requirements in the Standing Committees may be waived during the
Transition Period, if a need exists, as determined by the President and the Chair of
the Standing Committee
5. The transition period is completed on 12/31/2001.
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NTC Bylaws : p 9 of 9 : Revised 10/27/2001