Section 7. Subcontracting. In the event the Appointing Authority finds…

Section 7. Subcontracting. In the event the Appointing Authority finds it necessary to
subcontract out work now being performed by employees that results in a layoff of employees, the
Association shall be notified no less than thirty (30) calendar days in advance. During this thirty
(30) day period, the Appointing Authority shall upon request meet with the Association and discuss
ways and means of minimizing any impact the subcontracting may have on the employees.


                                         ARTICLE 18
                                    EXPENSE ALLOWANCES


Section 1. General. The Appointing Authority may authorize travel at State expense for the
effective conduct of the State's business. Such authorization must be granted prior to the
incurrence of the actual expenses. Employees affected under this Article shall be reimbursed for
such expenses that had been authorized by the Appointing Authority in accord with the terms of
this Article.

Section 2. Vehicle Expense. When a State-owned vehicle is not available and an employee is
required to use his/her personal automobile to conduct authorized State business, the Appointing
Authority shall reimburse the employee at the then current Federal IRS mileage reimbursement
rate on the most direct route according to Transportation Department records.

When a State-owned vehicle is offered and declined by the employee, mileage may be paid at the
rate of seven (7) cents less than the current Federal IRS mileage reimbursement rate on the most
direct route. However, if a State-owned vehicle is available, the Appointing Authority may require
an employee to use the State car to conduct authorized State business.

Deviations from the most direct route, such as vicinity driving or departure from the employee's
residence, shall be shown separately on the employee's daily expense record and reimbursed
under the foregoing rates. Actual payment of toll charges and parking fees shall be reimbursed.
An employee shall not be required by the Appointing Authority to carry vehicle insurance coverage
beyond that required by law.

Employees shall not receive vehicle mileage reimbursement for commuting between a permanent
work location and their home. When a vacancy occurs the posting shall indicate no more than two
(2) permanent work locations per appointment. The two (2) permanent work locations shall be
within thirty-five (35) miles of each other. The Appointing Authority shall meet and confer with the
Association prior to any changes in multiple work locations which would result in an increase in the
commuting distance to the employee's work locations.              For the purposes of expense
reimbursement for trips to temporary work locations, the Appointing Authority shall designate one
(1) primary work location.

When an employee does not report to his/her permanent work location during the day or makes
business calls before or after reporting to his/her permanent work location, the allowable mileage
shall be:

   (1) the lesser of the mileage from the employee's residence to the first stop or from his/her
       permanent work location to the first stop;

   (2) all mileage between points visited on State business during the day;

   (3) the lesser of the mileage from the last stop to the employee's residence or from the last
       stop to his/her permanent work location.



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Employees who use a specially equipped personal van or van-type vehicle on official State
business shall be reimbursed at the IRS rate plus nine (9) cents per mile on the most direct route.
In order to qualify for this reimbursement rate, the vehicle must be equipped with a ramp, lift, or
other level exchanging device designed to provide access for a wheelchair.

Reimbursement for use of a motorcycle on official State business shall be at a rate of fifteen (15)
cents per mile on the most direct route.

The Appointing Authority may authorize travel in personal aircraft when it is deemed in the best
interest of the State. Mileage reimbursement in such cases shall be at a rate of forty-five (45)
cents per mile and shall be based on the shortest route based on direct air mileage between the
point of departure and the destination.

Section 3. Commercial Transportation. When an employee is required to use commercial
transportation (air, taxi, rental car, etc.) in connection with authorized business of an Appointing
Authority, the employee shall be reimbursed for the actual expenses of the mode and class of
transportation so authorized. Reasonable gratuities may be included in commercial travel costs.

Section 4. Overnight Travel. Employees who incur expenses for lodging shall be allowed actual
reasonable costs of lodging, in addition to the actual cost of meals while away from their home
station, up to the maximums stated in Section 5 of this Article. Employees may request single-
occupancy lodging when in travel status. The decision whether or not to grant the request is at the
discretion of the Appointing Authority. Employees in travel status in excess of one (1) week
without returning home shall be allowed actual cost not to exceed sixteen dollars ($16.00) per
week for laundry and dry cleaning for each week after the first week. An employee shall be
reimbursed for baggage handling. The actual cost of personal telephone call charges shall be
reimbursed , except that the maximum reimbursement for each trip shall be the result of multiplying
the number of nights away from home by three dollars ($3.00).

Section 5. Meal Allowances. Employees assigned to be in travel status between the employee's
temporary or permanent work station and a field assignment shall be reimbursed for the actual cost
of meals including a reasonable gratuity under the following conditions:

A. Breakfast.

   Breakfast reimbursements may be claimed only if the employee is on assignment away from
   his/her home station in a travel status overnight or departs from home in an assigned travel
   status before 6:00 A.M.

B. Noon Meal.

   Eligibility for noon meal reimbursement shall be based upon the employee being on
   assignment, over thirty-five (35) miles from his/her temporary or permanent work station, with
   the work assignment extending over the normal meal period.

   However, any employee may claim lunch reimbursement when authorized by the Appointing
   Authority as a special expense prior to incurring such expense.

C. Dinner.

   Dinner reimbursement may be claimed only if the employee is away from his/her home station
   in a travel status overnight or is required to remain in a travel status until after 7:00 P.M.




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D. Reimbursement Amount.

   Except for the metropolitan areas listed below, the maximum reimbursement for meals
   including tax and gratuity, shall be:

       Breakfast -     $7.00

       Lunch -         $9.00

       Dinner -       $15.00

   For the following metropolitan areas the maximum reimbursement shall be:

       Breakfast -     $8.00

       Lunch -        $10.00

       Dinner -       $17.00

   The metropolitan areas are:

        Atlanta                              Los Angeles
        Baltimore                            Miami
        Boston                               New Orleans
        Chicago                              New York City
        Cleveland                            Philadelphia
        Dallas                               Portland, OR
        Denver                               San Diego
        Detroit                              San Francisco
        Hartford                             Seattle
        Houston                              St. Louis
        Kansas City                          Washington D.C.

   See Appendix L for details related to the boundaries of the above-mentioned metropolitan
   areas.

   The metropolitan areas also include any location outside the forty-eight (48) contiguous United
   States.

Employees who meet the eligibility requirements for two (2) or more consecutive meals shall be
reimbursed for the actual costs of the meals up to the combined maximum reimbursement amount
for the eligible meals.

Section 6. Special Expenses. When prior approval has been granted by an Appointing
Authority, special expenses, such as registration or conference fees, banquet tickets or meals,
incurred as a result of State business, shall also be reimbursed.

Section 7. Payment of Expenses. The Appointing Authority shall advance the estimated cost of
travel expenses where the anticipated expenses total at least fifty dollars ($50.00), provided the
employee makes such a request a reasonable period of time in advance of the travel date.
Employees may request a State issued credit card. If the employee receives such a card, the
Appointing Authority and the employee may mutually agree to use the card in place of the
advance. Reimbursements shall be made within the payroll period following the payroll period in
which the employee submits their expenses.




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Section 8. Parking. Any parking increase to the employee in a state-owned lot shall be limited to
the actual cost increase. The Employer and the Association agree to continue a meet and confer
process regarding parking and transportation costs.

At the sole discretion of the Appointing Authority, employees who normally are not required to
travel on State business may be reimbursed for parking at their work location on an incidental
basis when they are required to use their personal or a State vehicle for State business, and no
free parking space is provided.


                                        ARTICLE 19
                                  RELOCATION ALLOWANCES


Section 1. Authorization.

A. Eligibility. Eligibility for reimbursement of relocation expenses shall be limited to those moves
   where the new work location is at least thirty-five (35) miles or more from the employee's
   current work location or changes in residence required by an Appointing Authority as a
   condition of employment. The provisions of this Article shall not apply to employees who
   currently commute thirty-five (35) miles or more to their work location unless the employee is
   transferred or reassigned to a new work location which is thirty-five (35) miles or more from the
   employee's current work station.

   Employees who return to a former position during the trial period, as provided for in Article 16,
   Section 7, are not eligible for reimbursement of any relocation expenses.

   No reimbursement for relocation expenses shall be allowed unless the employee makes a
   good faith effort to complete the change of residence within six (6) months. When the
   employee has not been able to complete the move, despite a good faith effort, the Appointing
   Authority shall grant the employee a six (6) month extension. The Appointing Authority and the
   employee may mutually agree to a further time extension.

B. Required Reimbursement. The Appointing Authority shall reimburse relocation expenses,
   consistent with Section 2, to eligible employees who:

   1. are required by an Appointing Authority to change residence as a condition of employment.

   2. must accept a layoff option beyond thirty-five (35) miles because no vacancy or bumping
      option is available within thirty-five (35) miles.

   3. accept a promotion.

C. Partial Reimbursement Required. The Appointing Authority shall reimburse relocation
   expenses, except realtor's fees, to eligible employees who have a layoff option within thirty-five
   (35) miles of their work location but choose an option beyond thirty-five (35) miles to either
   maintain or take the least reduction in the hourly rate of pay.

   The Appointing Authority shall reimburse moving expenses and miscellaneous expenses, as
   provided in Section 2(C) and (D), to eligible employees who demote during the probationary
   period but after the trial period. Such employees are not eligible for reimbursement under
   Section 2(A) and (B).

D. Discretionary Reimbursement. The sending or receiving Appointing Authority may, at its sole
   discretion, reimburse relocation expenses and may limit the type and/or amount of
   reimbursement not to exceed the provisions of Section 2, to eligible employees who:

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