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September 23--25, 2008
San Jose McEnery Convention Center
San Jose, CA
EXHIBIT HOURS
Complete and Fax Today!
Tuesday, September 23.............................................5:00 p.m. - 7:00 p.m.
Joel Unickow
Wednesday, September 24 ....................................10:00 a.m. - 4:30 p.m. Phone: 250.716.8815
Thursday, September 25.........................................10:00 a.m. - 2:00 p.m. Fax: 250.716.8816
joel@streamingmedia.com
CONTRACT FOR EXHIBIT SPACE
Company name, complete address, and telephone number as it should be published:
Company Name _________________________________________________Company Phone________________________________
Address _______________________________________________________Company Fax __________________________________
City ___________________________________________________________State______________________ZIP _______________
Web Site ___________________________________________________________________________________________________
Contact Person _______________________________________________________________________________________________
Phone _________________________________________________________ E-mail _______________________________________
Our choice of booths is as follows: (All Booths are 10' x 10' unless otherwise indicated.)
1st Choice _____________________________ 2nd Choice __________________________ 3rd Choice ___________________________
TO VALIDATE THIS CONTRACT:
(1) Attach a check for full payment of the booth rental payable to Information Today, Inc.
(2) Agree to be bound by and comply with the terms on the reverse side and any other rules and regulations determined
by Information Today, Inc., its subcontractors, or the host hotel.
Attached is our check payable to Information Today, Inc.
Major Event Sponsorship: Platinum Sponsor Gold Sponsor Corporate Sponsor
Total this contract $ ___________________________________________________________________________________________
Charge my: MasterCard Visa AMEX DISCOVER
Account # _____________________________________________________ Exp. Date _______________________________
It is agreed that the space assigned to us will be acceptable to us unless we reject it within ten (10) days of receiving
Information Today, Inc.'s acceptance.
We fully understand that this form shall become a binding contract upon acceptance of exhibit space by the applicant and
is subject to the terms, conditions, rules, and regulations as set forth herein and on the reverse side.
APPLICANT'S AUTHORIZED SIGNATURE TITLE DATE
143 Old Marlton Pike, Medford, NJ 08055-8750 · Phone: (609) 654-6266
custserv@infotoday.com · www.infotoday.com
Exhibitor Agreement
1. Booth Assignments
Booth assignments will be made in the order that contracts are received at the offices of Information Today, Inc. The full booth rental fee must
accompany applications for space. Phone reservations will be accepted but firm booth assignments will not be made until payment is received.
The organizers will make every effort to place exhibitors in their preferred position and separate exhibitors from competitors where request-
ed. The organizers reserve the right to change location assignments at any time.
2. Booths
A standard booth package (back and side wall draping, and identification sign) is provided by Exhibition Management without cost to the
exhibitor. If an exhibitor plans to install a completely constructed display of such a nature that the exhibitor will not require or desire the use
of standard booth equipment, no part thereof shall so project as to obstruct the view of adjacent booths. Booth side dividers of a height in
excess of 36" must not extend further than three (3) feet out from the back wall. Booth walls must not exceed eight (8) feet in height. Island
exhibits must not include a back wall that blocks visibility of neighboring booths. Any exceptions must first be approved by Exhibition
Management. Audio-visual aids and/or equipment may not be played at a level that would interfere with adjacent exhibitors. Carpet is required
in all booths at the expense of the exhibitor.
3. Payment and Cancellation
Booth rental shall be as indicated on the floor plan. The full amount of the booth rental must accompany contract. No refunds will be made on
cancellations.
4. Use of Space
No exhibitor shall permit any other corporation or firm or its representatives to use the space allotted to him, nor shall he display articles not
manufactured or normally sold by him. Requests for co-participation by any other corporation or firm or its representatives in space assigned
to the original applicant must be made in writing to Exhibition Management. If permission is granted by Exhibition Management, there will be
an additional charge of $150.00 per day for each additional participant for the run of the particular conference or convention. Exhibitors shall
not sublet booths or assign this lease in whole or in part without the prior consent of the organizers.
5. Limitation of Liability
The exhibitor shall indemnify the organizers against all claims, demands, actions, expenses, damages, penalties, or proceedings arising out of
or in any way connected with the exhibitor's occupancy and use of the exhibition premises or any part thereof. Exhibitors will be required to
meet the cost of making good any damage to floors, walls, structures, and accessories.
6. Security and Insurance
The organizers will take reasonable care to ensure security in the exhibition area. The organizers will not be liable for damage or loss to
exhibitor's property, nor shall they be liable for any injury that may occur in the exhibition areas. Exhibitors should make their own insurance
agreements.
7. Protection of the Exhibit Hall Facility
Nothing shall be posted on or tacked, nailed, screwed, or otherwise attached to columns, walls, floors, or other parts of the hotel, conference,
or convention hall exhibit area without permission from the proper building authority and Exhibition Management. Packing, unpacking, and
assembly of exhibits shall be done only in designated areas and in conformity with directions of the Exhibition Manager, the hotel, conference,
or convention hall manager, or their assistants.
8. Installation and Dismantling
The specific requirements as to time for installation and dismantling of exhibits shall be supplied to each exhibitor. Such requirements shall be
binding. All displays must be in place and set up by the time of the official opening of the show. Space not occupied or set up by that time may
be reassigned for other purposes. No exhibits shall be dismantled before the official closing time of the show.
9. Default Occupancy
Any exhibitor failing to occupy space which has been contracted is not relieved of the obligation of paying for such space at the full rental
price, and the Exhibition Management shall have the right to use such space as it sees fit to eliminate empty space in the exhibit hall, provid-
ed such booth space is not occupied by one (1) hour before the official show opening.
10. Distribution of Printed Matter, Etc.
Neither exhibitors nor non-exhibitors shall distribute to the conference or convention delegates printed matter, samples, souvenirs, and the
like, except from within rented spaces. Special distribution of such matter elsewhere must be approved by the Exhibition Management.
11. Use of Paging System
The paging system in the exhibit hall is for the use of Exhibition Management. Exhibitors wishing to make announcements may do so only with
the approval of the meeting organizers.
12. Agreement to Conditions
Each exhibitor for himself and his employees agrees to abide by these conditions, it being understood and agreed that the sole control of the
exhibit hall rests with the Exhibition Management.
13. Amendments
The organizers shall have sole authority to interpret and enforce all rules and regulations contained herein and to make any amendments there-
to and to make such further rules and regulations as shall be necessary for the orderly conduct of the exhibition.