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Z9: CAPITAL PROJECTS Draft…
Tags: campus buildings, campus communications, campus emergency, capital projects, communications plan, critical functions, department operations, design construction, emergency operations, executive summary, guiding principles, individual department, influenza, influenza pandemic, logistics, pandemic influenza, renovation, safe work practices, uc berkeley, university of california berkeley,Pages: 7
Language: english
Created: Fri Jun 1 15:17:06 2007
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Z9: CAPITAL PROJECTS
Draft May, 2007
University of California, Berkeley
Influenza Pandemic Emergency Operations Plan
Additional Unit Information
The UC Berkeley Influenza Pandemic Emergency Operations Plan (EOP) includes
information describing the guiding principles for response to a pandemic event on
campus, the authorities, critical functions, special considerations for campus-wide issues,
the campus communications plan, triggers for taking action, activation and coordination,
and general responsibilities of the nine individual Department Operations Centers. This
document contains additional information to prepare each UC Berkeley DOC for a
response to a pandemic influenza event:
TABLE OF CONTENTS
I. Executive Summary ................................................................................................. 2
II. Unit Response Checklist:......................................................................................... 2
III. Critical Functions..................................................................................................... 4
IV. Unit Communications Plan ..................................................................................... 5
V. Safe Work Practices................................................................................................. 6
VI. Logistics: equipment, supplies, vehicles, buildings ............................................... 6
VII. Action Items............................................................................................................... 6
I. Executive Summary CP DOC role in pandemic
Capital Projects manages the design, construction, modification, renovation,
and restoration of campus buildings. When the campus Emergency
Operations Plan is activated for a pandemic, the Capital Projects Departmental
Operations Center (DOC) can engage outside contractors to renovate or
expand existing space or create new space for medical purposes like isolation
and quarantine. With outside engineers and vendors, CP can modify building
mechanical systems, change interior partitions, and create spaces required for
medical treatment. CP would work closely with other DOCs to change
housing uses, expand space for emergency services and adapt the buildings for
new uses. It can contract with vendors for temporary storage or portable
buildings. The CP DOC also has a role in evaluating the safety of buildings
for various uses.
Staff from the CP DOC will assume roles at multiple levels in the campus
EOP hierarchy as follows:
· Advising the Chancellor's Emergency Policy Group
· Serving in the Emergency Operations Center Operations Section
· Operating as a DOC
· Providing design and construction services to other DOCs
· Providing building inspection services to other DOCs
Under an activation of the EOP, Capital Projects is the lead unit for all major
design and construction. CP staff has expertise coordinating design
consultants and contractors under emergency conditions and for acquiring
temporary buildings. CP staff can coordinate building safety inspections in
light of changed usage.
II. UNIT RESPONSE CHECKLIST:
Actions described in the UC Berkeley EOP are based on phases that are
related to both the World Health Organization periods and the CDC stages.
This table describes general actions appropriate for preparedness at each of
these phases and juxtaposes them with specific actions to be taken by this unit.
UNIT RESPONSE CHECKLIST
UC Berkeley GENERAL UNIT ACTIONS SPECIFIC UNIT ACTIONS
Phase
1 Pre-Event · Develop comprehensive unit plans · Complete DOC annex on pandemics
Planning · Develop and test unit communication plans · Complete communications analysis
· Conduct operations test during staff or safety · Update emergency contact information
New virus in meetings · Conduct regular testing of key
animals, no · Check the communications methods for CP staff and
human cases http://www.uhs.berkeley.edu/pandemicflu/ other units
Stage 0 website regularly for updates and new · Document key procedures
information · Update the current list of architects,
· Communicate developments with engineers and contractors to be used in a
DRAFT May, 2007 CP DOC Annex Page 2
staff/faculty/students campus emergency.
· Refer general questions from
staff/faculty/students to · Train CP staff to use the people locator
http://www.uhs.berkeley.edu/pandemic system during an emergency
flu/.
· Encourage adoption of hygiene etiquette
behavior
· Encourage personal preparedness plans for
staff/faculty/students
2 Animal · Check the · Review current buildings and uses.
Outbreak of http://www.uhs.berkeley.edu/pandemicflu/ · Develop options for converting uses.
Highly website regularly for updates and new · ID and contract with A/E consultants for
Pathogenic information building and sanitary modifications.
Avian · Communicate developments with · ID contractors for building modifications.
Influenza in staff/faculty/students · Survey building mechanical air handling
North · Refer general questions from systems.
America staff/faculty/students to · Review quarantine options.
http://www.uhs.berkeley.edu/pandemicflu/. · Look into temporary trailers
· Encourage adoption of hygiene etiquette
behavior
· Encourage personal preparedness plans for
staff/faculty/students
3 · Check the · Support CEPG
Confirmed http://www.uhs.berkeley.edu/pandemicflu/ · Prepare to activate DOC plan
Human to website regularly for updates and new · Implement appropriate elements in
Human information communication plan
Outbreak · Communicate developments with · Use People Locator tool for absenteeism
Overseas staff/faculty/students monitoring
· Refer general questions from
Evidence of staff/faculty/students to
Sustained http://www.uhs.berkeley.edu/pandemicflu/
Human-to- · Encourage adoption of hygiene etiquette
Human behavior
Transmission · Gather unit decision makers for preplanning;
3 review list of critical and non-critical functions
for unit
· Contact staff/faculty/students on travel refer
to website for additional travel information
specific to UC Berkeley
· Begin monitoring daily absenteeism of
staff/faculty/students
4 · Check the · Staff EOC as directed
Confirmed http://www.uhs.berkeley.edu/pandemicflu/ · Activate DOC as directed
Human to website regularly for updates and new · Implement appropriate parts of
Human information communication plan
Outbreak in · Communicate developments with · Work with other DOCs (UHS, RSSP) to
North staff/faculty/students provide necessary facilities
America · Refer general questions from · Initiate use of People Locator tool
staff/faculty/students to
http://www.uhs.berkeley.edu/pandemicflu/
· Encourage adoption of hygiene etiquette
DRAFT May, 2007 CP DOC Annex Page 3
behavior
· Hold regular meetings with decision makers
· Report to campus EOC:
· Daily absenteeism reports of
staff/faculty/students
· At direction of EOC, prepare to activate plans
to continue critical functions and implement
alternate plans for non-critical functions
5 Check the · Staff EOC as directed
Widespread http://www.uhs.berkeley.edu/pandemicflu/ · Staff DOC as directed
Pandemic website regularly for updates and new · Implement DOC response plan as needed
Overseas and information · Work with other DOCs and the campus as
North Communicate developments with a whole on employee issues
America staff/faculty/students · Use People Locator tool to monitor
Refer questions from staff/faculty/students to absenteeism
Sustained http://www.uhs.berkeley.edu/pandemicflu/
Transmission Encourage adoption of hygiene etiquette
= Pandemic* behavior
Hold regular meetings with decision makers
Report to campus EOC:
Daily absenteeism reports of
staff/faculty/students
Status of critical functions
Other information as directed by the EOC
6 Recovery · Damage Assessment · Resume normal business activities
· Resumption of instruction, research, business · Prepare to staff down, or deactivate the
activities DOC/EOC
· EOC moves into Recovery mode · Prepare debriefing and after-action reports
· Surveillance for subsequent waves of infection as required
· Prepare to deactivate the EOC
· Debriefing and After-Action Reports
III. Critical Functions
The function of the CP DOC is to manage all university programs related to:
A. Planning and design of facility modifications to support the needs of
other DOCs and wider campus units
B. Managing renovation or new construction by contractors and vendors
C. Evaluation of buildings and utility systems for safety
Related policies/procedures that apply to these functions:
Use existing MOUs and design authorizations with architects and engineers.
Find ways to shorten normal design/bid/construction cycle.
More flexibility for available material selections
Find ways to speed up normal campus safety inspection and approval process
Personnel in the following roles have been cross trained to provide leadership
for the three critical functions identified as high priorities (identify the position,
DRAFT May, 2007 CP DOC Annex Page 4
not the individual's name). **Target Capability: Each critical function will
have a 3-deep redundancy.
High Priority Critical
Position/Job Classification:
Function:
1. CP leadership
Planning and design of
facility modifications to 2. PM and PEP senior staff
support needs of other DOCs
and wider campus units 3. Contracts leadership
1. CP senior staff
Managing renovation or new
2. PM senior staff
construction by contractors
and vendors
3. PM staff
1. CP leadership
Evaluation of buildings and 2. Various CP groups
utility systems for safety
3. CP staff
IV. Unit Communications Plan
This DOC communicates with the following groups:
EOC; other DOCs including RSSP, UHS, PP-CS, EH&S, Public Affairs, IT;
all CP staff; consultant architects and engineers; contractors; vendors; faculty,
staff and students.
Modes of communication to be used:
1. EOC and DOCs--phones, e-mail, communications liaisons
2. CP staff--phone tree, mass voice mail, call center/phone
bank, teleconferencing, mass e-mail, website, notice board,
meeting, KALX, UCB AWS
3. Consultants--mass voice mail, teleconferencing, mass e-
mail, mailing, mass faxes, meeting
4. Contractor/vendors--mass voice mail, teleconferencing,
mailing, mass faxes, meeting
5. Faculty, staff, students--mass e-mail, website, notice board
DRAFT May, 2007 CP DOC Annex Page 5
Communications Liaisons:
Emergency #s
Office Address Office Home #
Name and Mail code Function/Role E-mail(s) Phone # Cell #
1936 Univ.
Christine Shaff
Ave, 2nd floor, Communications At CP
cshaff@cp.berkeley.edu
Berkeley, Ca Manager DOC
94704-7027
Judy Chess
PM programs and At CP
same jchess@cp.berkeley.edu
policy DOC
Kerry O'Banion
A/E building At CP
PEP- planner kobanion@cp.berkeley.edu
MC 1380 DOC
V. Safe Work Practices
Personnel will be encouraged to use social distancing techniques to minimize
their potential exposure to, or transmission of an infectious disease. Staff is
required to work shifts in the EOC and the DOC will be provided with
necessary protective equipment or vaccinations to minimize contagion.
Procedures for interfacing with outside organizations will need to be
reviewed. Staff in the CP office will begin to work more with contractors
through electronic media, to minimize group meetings. Contacts with other
exterior organizations such as purchasing and contracting may also need to be
made electronically.
VI. Logistics: equipment, supplies, vehicles, buildings
Capital Projects currently has staff in various buildings: 1936 University,
A&E Building, 2000 Carleton St, and various job site trailers at construction
projects. The current location for the DOC is 2000 Carleton St, Inspection
Office. The backup location is 1936 University Ave, 2nd Floor.
Key Personnel--CP staff, consultants, contractors, vendors
Equipment--staff has personal cell phones; computers; assorted as-built
maps of buildings, mechanical systems, and utilities; basic personal safety and
health equipment (masks, gloves), transportation using several office cars and
private staff autos.
Supplies to purchase--additional masks, gloves, sanitizers, additional copies
of building and utility plans at the DOC, additional emergency equipment for
personal health protection recommended by EH&S or the medical staff.
VII. Action Items
DRAFT May, 2007 CP DOC Annex Page 6
1) ID of buildings that might be used in medical emergency
2) Coordination with RSSP to plan for and create isolation/quarantine areas
3) Develop conceptual architectural plans for renovating existing space
4) Determine supply, usability, and acquisition of temporary trailers including
relocation from construction sites
5) Update training for all CP staff on pandemic planning and CP roles
6) Cross train key staff for emergency planning response in the event that 40%
of all staff are out of the office due to illness.
7) Encourage adoption of hygiene etiquette
DRAFT May, 2007 CP DOC Annex Page 7